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Emergency Coordinators Workshop

Cuyahoga County Office of Emergency Management. Emergency Coordinators Workshop. Aug 13, 2013. Emergency Coordinators Workshop. Aug 13, 2013 (9:00 am – 11:00 am) Cuyahoga County Medical Examiner’s Office 11001 Cedar Ave. Cleveland, OH. Agenda: Welcome Agenda and Introductions

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Emergency Coordinators Workshop

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  1. Cuyahoga County Office of Emergency Management Emergency Coordinators Workshop Aug 13, 2013

  2. Emergency Coordinators Workshop Aug 13, 2013 (9:00 am – 11:00 am) Cuyahoga County Medical Examiner’s Office 11001 Cedar Ave. Cleveland, OH • Agenda: • Welcome • Agenda and Introductions • The Office of Emergency Management • Emergency Coordinator Responsibilities • - Primary POC for emergency management issues • - Damage assessment, cost recording, requests for assistance, status updates • - Training and Exercises • - Public Outreach • Medical Examiner’s Office overview • Knowledge Center overview & demonstration • - admin rights and passwords • - additional training to follow • Break • New EOC Update • Mass Notification System Update • Multi-Year Training and Exercise Plan process • Ready Cuyahoga program • - web site • - certification program • Questions and Open Discussion Tornado damage in Pepper Pike, July 20, 2013 August 13, 2013

  3. Introductions "The prudent see danger and take refuge, but the simple keep going and suffer for it." - Proverbs 27:12 August 13, 2013

  4. Cuyahoga County Office of Emergency Management August 13, 2013

  5. CC OEM Mission Protect lives, property and the economy of Cuyahoga County through preparedness, planning, and effective response to natural hazards, man-made catastrophes, and emergencies. To accomplish our mission we work closely with public safety forces, government agencies, non-governmental organizations, businesses, and the public. When a disaster or emergency occurs, most of what we do, we’ve already done. August 13, 2013

  6. CC OEM Organization Administrator Secretary Deputy Administrator/ CECOMS Manager Comms Plans Secretary Operations Manager 911 Coordinator T & O Manager Plans Manager Supervisor Operators Exercises HAZMAT Planner Supervisor Planner Environ. Training Supervisor Supervisor August 13, 2013 "By failing to prepare you are preparing to fail."-- Ben Franklin

  7. CC OEM Training • Provides oversight on Regional NIMS/ICS Training • Guidance on training plans/activities • Coordinating agency for countywide training • Federal / DHS approved courses and seminars • All-Hazards/regional collaborative classes • Specialized classes tailored to specific disciplines • Develop and maintain Multi-Year Training and Exercise Plan (MYTEP) August 13, 2013

  8. CC OEM Exercises • Plan and conduct All-Hazards Exercises that include all disciplines • Coordinate exercise scheduling through MYTEP • Assist with grant process for exercise funding • All exercises follow Homeland Security Exercise Evaluation Program (HSEEP) guidance • Evaluate Cuyahoga County’s ability to respond to catastrophic disasters • Recent exercises: • Public Works drill (April) CLE Indians FSE (April) LEPC FX (May) Port Security Drill (June) Brook Park/Berea FSE (June) Extreme Heat TTX (June) August 13, 2013

  9. CC OEM Outreach • Participate in various activities/events with communities in Cuyahoga County • Provide year round emergency preparedness education to various audiences within each municipality • Promote whole community approach to include businesses and non-profit agencies focusing on: • Disaster Preparedness / Emergency Readiness • Community resiliency • The role of community safety organizations • Outreach Programs include: • Special events (National Preparedness Month, • 9-1-1 Education Month, etc.) • Speakers Bureau • Printed material • Publications • Newsletter, magazine, web site, announcements, press releases August 13, 2013

  10. CC OEM Plans • The Planning Section develops emergency response, mitigation, and recovery plans for the Cuyahoga County Office of Emergency Management and Cuyahoga County governmental departments and divisions. • Major plans include the Cuyahoga County Emergency Operations Plan (EOP), various Incident Annexes and Standard Operating Guidelines (SOGs) and the Cuyahoga County All Natural Hazards Mitigation Plan • The Planning Section provides support and guidance to municipal governments for the development of local plans. August 13, 2013

  11. CC OEM Operations Includes Damage Assessments, Assistance Programs, Cuyahoga Emergency Communications System (CECOMS) and Local Emergency Planning Committee (LEPC) Responsible for Emergency Operations Center (EOC): Planning - EOP (EOC SOG(s), ICS Forms/IAPs, etc.) Equipment - Knowledge Center, Audio/Visual, Phones, Workstations, Radios Supplies - Forms, Plans Staffing - Training/Exercises August 13, 2013

  12. The Cuyahoga Emergency Communications System (CECOMS) • 24 hour / 7 day per week communications center • All cellular 9-1-1 calls originating in Cuyahoga County • Emergency Alert System broadcasts • AMBER alert (nine county area) • Issues MABAS for East Side Communities (14) • Monitors and assigns all MTAC requests • Cuyahoga County Hospital Restriction Program/Override Policy • Coordinates ambulance and hospital communications • Coordinates communications with fire departments, police departments and other heath care agencies • Coordinates Mutual Aid when State ERP is Activated CECOMS operators answeredmore than 800,000 wireless calls in 2012. August 13, 2013

  13. LEPC • The Cuyahoga County Local Emergency Planning Committee (LEPC) is a local organization mandated by federal and state law. The LEPC provides the following general services to the public, other government agencies and regulated facilities: • Data Processing for annual chemical inventories for an estimated 800 facilities; • Planning for emergency response to emergency releases of hazardous substances; • Provides information about local chemical inventories and emergency releases to the public • Coordination of training and exercises for emergency response. • The LEPC consists of 25 members including five subcommittees: • Management Subcommittee • Emergency Preparedness & Response Subcommittee • Spills Subcommittee • Facility Security & Accident Prevention Subcommittee • Transportation Subcommittee August 13, 2013

  14. August 13, 2013

  15. EOC Activation Emergency response operations are conducted on scene by a local Incident Commander (IC) who will be supported by the CC OEM upon request. CC OEM August 13, 2013

  16. Presidential Disaster Declarations in Cuyahoga County 1964-2013 Type of Incident Date of Presidential Declaration Heavy rains and flooding March 24, 1964 Tornado April 14, 1965 Heavy rains and flooding July 15, 1969 Storms and flooding July, 1972 Storms and flooding April 27, 1973 Floods September 11, 1975 Severe blizzard January 26, 1978 Heavy rains and flooding July 21, 2003 Regional power outage August 14-15, 2003 Heavy rain and flooding July, 2006 Destructive windsJanuary 3, 2013 County Declaration issued 7/23/2013 in response to tornado and flooding of July 20, 2013 August 13, 2013

  17. EOC Operations • Our primary role is to support the Incident Commander through: • Coordination with other agencies • Provision of additional resources • Manage incident-related issues beyond the focus of the Unified Command • Linking political leaders and the Unified Command • We are the link between the Incident Commander and the resources of the county, state and federal governments. • We can manage the public information effort. • We can document the event. August 13, 2013

  18. Emergency Response Operations • Oct 31, 2012 – Nov 4, 2012: Hurricane Sandy • County EOP • Severe Weather Annex • Damage Assistance Annex • Sheltering Annex • ESF Annexes • Situation reports • Damage Assessment results • Public Assistance Costs • Utility Concerns • Weather Forecasts • Requests for reports, updates • Damage assessment guidance • Social service info • Sheltering Assistance • Public Works Assistance • Sheriff’s Dept. Assistance • Transportation Assistance • Public Information • Utility updates • Damage reports • Requests for assistance • Shelters • Security • Debris Removal • Cost estimates • Utility Concerns August 13, 2013

  19. Emergency Response Operations July 20, 2013: Tornado and Flooding • EF1 Tornado: (Pepper Pike) • No injuries • Most significant damage was to O’Brien Center (college gymnasium) – which was destroyed • Also many trees destroyed, creek and pond filled with debris • Trees down, wires down, storm drains clogged throughout Pepper Pike, Gates Mills area Associated flooding: (Euclid, Cleveland, Lake County) National Weather Service summary: Rainfall totals from July 20th in northeast Cuyahoga County. In Euclid 2.81", Cleveland Heights 3.06", Richmond Heights 3.45".The heaviest rain fell between 330 and 430 AM. An observer in Richmond Heights stated 2.4" fell in two hours starting around 3 am and also estimated that 1" fell in 10 minutes. The excessive rainfall rates greatly contributed to the overwhelming runoff and subsequent flooding. The showers are believed to have been enhanced by the warmer lake. August 13, 2013

  20. July 20, 2013: Tornado and Flooding The image here shows the radar estimated storm total rainfall August 13, 2013

  21. July 20, 2013: Tornado and Flooding Tornado damage at Ursuline College, 7/20 Tornado damage in Pepper Pike 7/20 http://fox8.com/2013/07/20/flood-warning-many-roads-closed-in-mentor/ http://www.cleveland.com/metro/index.ssf/2013/07/tornado_rips_through_ursuline.html#incart_river_default Accessed 7/20/2013 at 7:10 pm August 13, 2013

  22. July 20, 2013: Tornado and Flooding • CC OEM actions: • On scene at Ursuline College (7/21) and Euclid (7/23) to assess damage • In contact with Pepper Pike officials concerning possible assistance (7/21, 7/22) • In contact with Euclid mayor to discuss impact of flooding, possible declaration (7/22) • Met with Mayor/Service Director/Fire Chief to discuss damage assessment and their requirements (7/23) • Assistance to individual homeowners • City / County will not qualify for IA programs • No assistance requested concerning debris removal • Provided explanation about IA programs to all municipalities (e-mail to coordinators) • Provided a list of social service resources available to residents and homeowners • United Way 211, ARC, Salvation Army, Food Bank, Renew/Rebuild Ohio low-interest loans • Assistance with municipal costs (State Disaster Relief Program (SDRP)) • Conducted preliminary damage assessment • Requested damage updates from all communities • Visited Sewage Treatment plant to view/assess damage • Coordinated with OEMA • Requested Emergency Declaration from County Executive (issued 7/23/2013) • Collected assessments and cost estimates from Euclid and NEORSD and forwarded to OEMA • Coordinated information gathering with City of Cleveland EM August 13, 2013

  23. Emergency Coordinators • Assigned by each community in Cuyahoga County. • The single point of contact between the community and the Cuyahoga County Office of Emergency Management. • Receives routine announcements and information from the Office of Emergency Management concerning training, outreach activities, exercises, and other items of professional interest or note. • During an emergency the Emergency Coordinators are the link between the County EOC and the various communities. August 13, 2013

  24. Emergency Coordinators • Damage Assessment • Assistance Programs • Individual • Public • Cost Recording • Public Assistance • State (SDRP) • Federal • Requests for Assistance • Status Updates • Sources of assistance: • Mutual Aid • County • Other communities • Other counties • Support Agencies • Private entities • State • Federal EMAC IMAC August 13, 2013

  25. Emergency Coordinators • Training and Exercises • Planning • Coordinating • Scheduling • State and Federal Courses • ICS • Non-ICS • Multi-Year Training and Exercise Plan (MYTEP) August 13, 2013

  26. Emergency Coordinators • Public Outreach • Preparedness • Build a Kit, Make a Plan, Be informed, Get Involved • Community Days • Safety Days • Newsletter Articles • City web sites • Business Groups • Schools • Community Groups We need your help to identify and reach these groups August 13, 2013

  27. Knowledge Center Sharing of information through crisis information management software • Cuyahoga County identified need for Crisis information management software in 2011 • Funding secured with UASI in 2012 • RFP written in March 2012 • Vendor chosen in Fall 2012 • In service in September 2012 August 13, 2013

  28. Multi-Year Training and Exercise Plan (MYTEP) • The Cuyahoga County Multi-Year Training and Exercise Plan is the roadmap for Cuyahoga County to accomplish the priorities captured in the TEPW surveys and workshop discussions from the participating UAWG agencies. • Cuyahoga County has pursued a coordinated homeland security strategy that combines building strengths, identifying specific areas for improvement, and identifying training and exercises to strengthen the county’s emergency prevention and regional response capabilities. • Training and exercises play a crucial role in this strategy, providing the county with a means of attaining, practicing, validating, and improving new capabilities. August 13, 2013

  29. Multi-Year Training and Exercise Plan (MYTEP) • MYTEP is to provide a supporting training and exercise strategy to the CCOEM’s efforts • Establishes a training and exercise system that complies with • National Incident Management Systems (NIMS) standards; • supports identified individual and team competencies; • tracks training experiences; • and evaluates training, exercises and real world events for continuous improvement. August 13, 2013

  30. Multi-Year Training and Exercise Plan (MYTEP) • Assures that we are offering classes consistent with state and national agencies • Deconflicts all similar training classes with every discipline • Pairs and joins exercises that have similar objectives with different disciplines • Match trainings suited to all-hazards response August 13, 2013

  31. Contact Us The Cuyahoga County Office of Emergency Management 310 West Lakeside Ave. Suite 795-A Cleveland, OH 44113 216-443-5700 ema@cuyahogacounty.us August 13, 2013

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