ADMISSIONS: INSIDE & OUT - 2013 Presentation

1. ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures Introduction 2013 Admissions and Records

2. Welcome & Introduction

3. Admissions and RecordsOrganization Chart

4. Admissions Office Partners

5. Five Year Comparison – Freshmen(+63%) http://www4.csudh.edu/irap/pipeline/aaey/indexhttp://www4.csudh.edu/irap/pipeline/appstat/index Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc..

6. Five Year Comparison – Transfer (+71%)http://www4.csudh.edu/irap/pipeline/aaey/indexhttp://www4.csudh.edu/irap/pipeline/appstat/index Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc..

7. Five Year Comparison – Returning Undergraduates (+8%) http://www4.csudh.edu/irap/pipeline/aaey/indexhttp://www4.csudh.edu/irap/pipeline/appstat/index Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc..

8. Five Year Comparison – Graduates (+.4%)(Including Post-Baccalaureate)http://www4.csudh.edu/irap/pipeline/aaey/indexhttp://www4.csudh.edu/irap/pipeline/appstat/index Refer to IRAP web-site for more detailed statistics & trends, including age, ethnicity, gender, etc..

9. Application & Admissions Workflow

10. CSUMentor – Application Filing Periodhttps://secure.csumentor.edu/admissionapp/undergrad_apply.asp

11. CSUMentor – Campus Notices

12. Singularity/Hershey/STARRSAccess Request Formhttp://www4.csudh.edu/Assets/CSUDH-Sites/IT/docs/Request_Access_Hershey.pdf

13. Singularity/Hershey/STARRSImage Searchhttps://dhaapw1.csudh.edu/

14. Admissions InquiryMain Menu>CSU SA Baseline>CSU Admissions>Admissions Inquiry>Inquire>Admissions Inquiry

15. PeopleSoft – Admission Status Coding

16. PeopleSoft – Admission Status Coding - Continued

17. Student Services CenterMain Menu>Campus Community>Student Services Center

18. PeopleSoft – Student Services Center(myCSUDH.edu)

19. Reviewing ApplicationsExecutive Orders from the Chancellor’s Officehttp://calstate.edu/eo/{Partial List}

20. Reviewing ApplicationsCoded Memos from the Chancellor’s Officehttp://www.calstate.edu/AcadAff/codedMemos/Dept_Index.shtml{Partial List}

21. Resources

22. Thanks for Coming!!

23. ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures 2013 The Office of Admissions Admissions and Records Residency Work Shop By: Maritza Solano, Mayra Aguilera & Crystal Franco

24. WHAT IS RESIDENCE? http://www.calstate.edu/as/stat_abstract/stat0809/pdf/z8a09.pdf • “Residence” for purposes of tuition classification is the location with which a person is considered to have the most settled and permanent connection, where that person intends to remain, and to return after any absence. What make a student a nonresident? • Nonresidents— Persons who do not have residence in California for more than one year immediately preceding the residence determination date. Nonresidents can be from another state or country.

25. Residence Requirementshttp://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf • University requirements for establishing residency are independent from those of other types of residency, such as for tax purposes, or other state or institutional residency. • It is solely to determine whether a student should pay University fees on an in-state or out-of state basis.

26. Admission Responsibilitieshttp://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf • Admission Office is responsible for determining the residence status of all new and returning students based on the • Application for Admission • Residency Questionnaire • Reclassification Request Form • As necessary, other evidence furnished by the student

27. Establishing Residencehttp://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf • Generally, establishing residence in California for tuition purposes requires a combination of: • physical presence & • intent to remain indefinitely.

28. Establishing Residencehttp://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf • Students who are at least 19years of age (adults) have the legal capacity to establish California residence for tuition purposes: • At least one full year prior to the residence determination date for the term in which enrollment is contemplated • Demonstrate both physical presence in the state combined with evidence of intent to remain in California indefinitely • A student under the age of 19(minor) normally derives residence from the parent (s) they reside with or most recently reside with.

29. Reclassification http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf • Nonresident students seeking reclassification are required to complete a supplemental questionnaire that includes questions concerning their financial dependence on parents who do not meet University requirements. • The following criteria are required to be eligible for reclassification: • Physical presence in California at least one year prior to the Residence Determination Date • Relevant actions that show intent to remain in California indefinitely • Financial independence- student should not be financially dependent on non-resident parents as defined in Education Code section 68044.

30. Evidence of Establishing Residencyhttp://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf • Evidence demonstrating intent will vary from case to case but will include: • CA voter registration & voting in CA elections • Maintaining CA vehicle license plates & driver’s license • Maintaining active CA bank accounts • Filing CA income tax returns &listing a CA address on federal tax returns • Owning residential property or renting/leasing an apartment where permanent belongings are kept • Maintaining active membership in CA professional or social organizations (Job) • Maintaining a permanent military address & home of record in California (Active military or Veterans) • A student who fails to submit adequate information to establish eligibility for resident classification will be classified as a Non-CA Resident.

31. Non-citizens • Noncitizens — Persons who are not citizens of the United States. Noncitizens may be immigrants who have established residency and may then pay resident fees; such as Permanent Resident card holders

32. Exceptionshttp://www.calstate.edu/AcadAff/codedMemos/AA-2006-30-revised.pdfExceptionshttp://www.calstate.edu/AcadAff/codedMemos/AA-2006-30-revised.pdf • Exceptions and an exemption which permit the paying of California resident fees by certain non-residents of California: • Members of the Military stationed in California on active duty as well their dependents • Out-of-state full-time employees of public agencies including school districts and state institutions of higher education {Education Code 680791 • Most students who have attended three years of high school in California & graduated or attained the equivalent (sometimes referred to as AB540 • Whether or not an exception applies to a particular student, residency cannot be determined before the submission of an application for admission and any necessary supporting documents.

33. Dream Acthttp://www.calstate.edu/AcadAff/codedMemos/AA-2011-28.pdf • Under Assembly Bill 131 signed into law on October 8, 2011 by Governor Brown, certain non-residents of the CSU will now be eligible for state-funded financial aid. Beginning on Jan 1, 2013, some non-resident CSU students who demonstrate need and have met certain criteria will be eligible for such aid. • What students fall under the Dream Act? • Non-resident students who have attended high school in California for at least three years and received a high school diploma or its equivalent will be eligible for state administered financial aid. These are student have graduated, but have yet to become fully documented immigrants, in most cases through no fault of their own.

34. Residence Determination Dates • Residence Determination Dates are set each semester term: • Fall September 20 • Spring January 25 • Summer June 1 • Student is responsible in submitting proper documentation prior to the Residence Determination Dates in order for the Admission Office to process students Residency Reclassification for the specified term.

35. Falsification of Information • Students incorrectly classified or granted an exception from nonresident’s tuition are: • Subject to reclassification as nonresidents and payment of nonresident tuition in arrears. • If incorrect classification results from false or concealed facts, the student is also subject to discipline pursuant to Section 41301 of Title 5 of the California Code of Regulations.

36. Non-Resident Tuition Fee http://www4.csudh.edu/university-catalog/2013-2014-catalog/fees • Non-Resident students (Foreign and Out of State Residents)

37. Appeal for Residency Classificationhttp://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf • Students classified as non-residents may appeal a final campus decision within 120 days of notification by the campus. A campus residence classification appeal must be in writing and submitted to: The California State University Office of General Counsel 401 Golden Shore, 4th Floor Long Beach, California 90802-4210 • The Office of General Counsel can: • Make a decision or • Send the matter back to the campus for further review

38. Forms(http://www4.csudh.edu/admissions-records/forms/index) • Residence Reclassification Request - http://www4.csudh.edu/Assets/CSUDH-Sites/Admissions-Records/docs/Forms/new_ada_reclass_request.pdf • Residence Questionnaire – http://www4.csudh.edu/Assets/CSUDH-Sites/Admissions-Records/docs/Forms/residence_questionnaire.pdf • Affidavit AB540 California Nonresident Tuition Exemption Request - http://www4.csudh.edu/Assets/CSUDH-Sites/Admissions-Records/docs/Forms/ab540-affidavit.pdf

39. References • CSU Admission Handbook: http://www.calstate.edu/sas/publications/documents/admissionhandbook.pdf • CSU Chancellors Website http://www.calstate.edu/ • Dream Act Memorandum (AA-2011-28) http://www.calstate.edu/AcadAff/codedMemos/AA-2011-28.pdf

40. Questions?

41. Thank You • Presentation will be available online: http://www4.csudh.edu/sis/business-process-documentation/indexUnder Admissions: 2013 Admissions Office Overview Presentation • Please fill out the Survey We would like to take your input into consideration for future information sessions

42. ADMISSIONS: INSIDE & OUT A Presentation of Admissions Practices & Procedures Graduate Admission November 7, 2013 Office of Admissions Vanessa Cervantes - Lourdes Lopez - Khaleah Bradshaw

43. CSU Mentorcsumentor.edu

44. CSU Mentor Campus Notice

45. Graduate Application Review

46. Graduate Admission Requirements- Domestichttp://www4.csudh.edu/university-catalog/2013-2014-catalog/index

47. Graduate Application Checklisthttp://www4.csudh.edu/admissions/graduate-credential-students/application-checklist/index

48. Graduate- Important Dates You Should Knowhttp://www4.csudh.edu/Assets/CSUDH-Sites/Admissions/docs/2013-10-23-Grad-Program-Deadlines.pdf

49. Process of Evaluation/ Calculation of GPA

50. Common Reasons for DENY