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Toastmasters VP of Membership Guide

Learn the roles and responsibilities of a VP of Membership in Toastmasters, including membership goals, growth strategies, transforming guests to members, and essential resources. Engage in brainstorming sessions to tackle challenges and share successful practices.

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Toastmasters VP of Membership Guide

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  1. Vice President of Membership Rick Sharon, DTM RickSharon@ProfoundParadigms.com www.ProfoundParadigms.com/html/toastmasters_resources.htm

  2. Overview • What does VP of Membership Do? • Membership Goals • Growth Strategies • Transforming Guests to members • Member Satisfaction • Resources • Brainstorming • Your Challenges? What works?

  3. Introductions • Your name • How long have you been in Toastmasters? • Club name • When & where you meet • Company or community club? • What do you hope to take away from this session?

  4. What does VPMembership Do? • Builds club membership • Increases member satisfaction • Prepares the Semiannual Membership Report • Attends and participates in Executive Committee meetings (of club officers) • Attends and votes at Area Council meetings

  5. What does VPMembership Do? • Attend District-sponsored Club officer training • Arrange for a replacement if unable to attend club meeting • Prepare your successor for office • Set Standards for your office e.g. mine: • Attend every Club meeting • Have guest orientation packets at every meeting • Get contact info for every guest esp. via guest book • Follow-up with every guest within 24 hourse.g. personalized Email or phone call • Have dues structure, application forms, and a way to sign-up new members at every meeting • Have a “loaner” Basic Manual for every new member the same day they join

  6. What does VPMembership Do? • Set standards for your office e.g. mine: • Conduct induction ceremony for every new member within one month of their joining the club • Induction ceremony presents a Membership Pinto every new member • Every new member assigned a mentor (by VP of Ed) • Match every International Membership Contest with a club membership contest with prizes for 1st-3rd places • Celebrate every member’s achievements(half-way to CC, CC, AC, CL, ANYTHING) • Attend every Club Executive Council • Attend every Area Council • Attend Club, Area, and Division Speech Contests

  7. Membership Goals • Every club should add at least one new member per month • If your club has fewer then 20 members, your goal should be to have a minimum of 20 members by year-end (end of June).

  8. Growth Strategies • Put on a great meetingYour meeting is your best sales tool • Get guests there to see it • Make guests feel welcome, involved • Orient guests to the meeting • Follow-up with guests after the meeting • Invite guests to return • Invite guests to join

  9. Growth Strategies • Promote growth benefits to current membership • Promote Toastmasters benefits to others • Hold at least two membership contests • Offer recognition

  10. Transform GuestsTo Members • Personally welcome guests and introduce them to other members • Explain benefits, tailor to their needs • Vote in new members • Process their application • Welcome new members into the club

  11. Guarantee MemberSatisfaction • Contact absent members • Conduct surveys • Distribute evaluation forms

  12. Resources • Your Club Officer Manual • Club President received one for every club office last May or June • Get it from your predecessor • Or order anotherfrom on-line storeor supply catalog • District “Store” may sell itat TLS and Conferences

  13. Resources • Toastmasters Publications • “How To Rebuild A Toastmasters Club” • “Membership Growth” • “Membership 101” • “Membership Building Kit” • “Moments of Truth” • Various Promotional Brochures • Order from Supply Catalog or download from www.toastmasters.org

  14. Resources • International’s website: www.toastmasters.org • District 25’s website:www.d25toastmasters.org • Rick’s Toastmasters Resources Website:ProfoundParadigms.com/html/toastmasters_resources.htm • Rick’s Toastmasters BlogProfoundParadigms.com/blogs/Toastmast/ • Club and District websites

  15. Resources • Your other club officers • Form a membership committeerecruit club members to help you • Other VPs of Membership in your Area • Your Area Governor and their team • Area Council Meetings • Toastmasters Leadership Summit (TLS) • District 25 Conferences

  16. Brainstorming • What are your challenges? • What works at your club? • What ideas have you thought of during this meeting? • What have we missed? • What do you want to know more about?

  17. Summary • What does VP of Membership Do? • Membership Goals • Growth Strategies • Transforming Guests to members • Member Satisfaction • Resources • Brainstorming

  18. If you put into Toastmasters what you get out of Toastmasters …You will never get out of Toastmasters!

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