DAVIS APPLIED TECHNOLOGY COLLEGE Council on Occupational Education Conference Presentation

1. DAVIS APPLIED TECHNOLOGY COLLEGE Council on Occupational EducationConference Presentation November 8, 2013 Access the presentation on: www.datc.edu/coe

2. Completion, Placement, and Licensure Standards as a Tool for Instructional Quality

3. Mike Bouwhuis PRESENTERS President Brent Sanderson Business Intelligence Kim Ziebarth Director of Institutional Effectiveness

4. Where are we? Kaysville Davis Applied Technology College UTAH

5. Institutional Characteristics Davis Applied Technology College

6. Training Locations • Main Campus • Freeport Extension Center • Utah Department of Corrections Instructional Service Center • Freeport West • Extension Center

7. InstitutionalCharacteristics • 35th Anniversary • Public Institution • $12.25 Million Annual Budget • Clock Hour • Competency-Based • 426 Employees (44 F/T and 242 P/T Faculty) • 7,579 Students Served • 6,204 Post Secondary • 1,375 Secondary

8. Programs • School of Business • School of Construction • School of Health Professions • Business Technology • Information Technology • Web and Graphic Design • Electrician Apprentice • Heating and Air Conditioning • Plumbing Apprentice • Dental Assisting • Electronic Health Information Technician • Emergency Medical Technician - Basic • Emergency Medical Technician - Advanced • Medical Assistant • Nurse Assistant • Pharmacy Technician • Practical Nurse • Surgical Technology

9. Programs • School of Manufacturing • School of Service Professions • School of Transportation • Architectural & Engineering Design • Composite Materials Technology • Industrial Automation • Maintenance Technician • Machinist Technician • Machine Tool Technology • Welding Technology • American Sign Language-Interpreting • Cosmetology • Culinary Arts • Esthetician • Master Esthetician • Nail Technician • Automotive Technology • Diesel/Heavy Duty Technology • Motor Sports Technician

10. Industry Partnerships • Western U.S. Regional Training Center (1 of 3 in the nation) • Train 100 annually • Donate 7 axis, 5 axis, Two 3 axis and Robotic Mill CNC Machines • Total Donation: • $3,500,000 • Western U.S. Regional Training Center since 1992 (1 of 6 in nation) • Train 250-275 annually • Donate Diesel Trucks, Equipment & Supplies • Total Donation: • $2,000,000 • Davis County Cosmetology Branch Office • Re-train 25-50 Licensed Practical Nurses and Registered Nurses annually • Donate Virtual Nursing Lab & Siemans Robotic Patients ($80,000 annually) • Total Donation: • $628,000

11. Industry Partnerships • Western U.S. Regional Training Center (1 of 5 in the nation) • Train 100-125 annually • Donate Motorcyles, ATVs, Snowmobiles & Waverunners • Total Donation: • $250,000 • Western U.S. Regional Training Center • Train 50 annually • Donate Virtual, Robotic, TIG, MIG, Plasma welders & supplies • Total Donation: • $250,000

12. Membership Hours 1,404,362 FY13 1,567,919 FY12 1,708,338 FY11 1,625,036 FY10

13. ProvideCentral ManagementandQuality Control

14. Institutional Strategic Goal 2011-2014 Develop a comprehensive, user-friendly enterprise data system linking together institutional software to collect and report data and to guide informed decision making for institutional leaders.

15. 2012 Business Plan Goal • Complete the following process improvements: • Implement business intelligence using data warehouse to produce dashboard showing metrics. • Integration of data from accounting software, student information system, and Customer Relationship Management (CRM).

16. Data Committee

17. Data Committee Committee RepresentingExecutive and Senior Leadership VP of Instruction VP of Administrative Services VP of Operations Directors Institutional Effectiveness Directors of Programs Continuing Education Directors Information Technology Business Intelligence Controller Directors Student Services Financial Aid

18. Sub-Committee • COE Outcomes • Student Information System • Data Collection • Software Interface • Processes • Reporting Needs • Communicate to Committee

19. Sub-Committee Rules • Representation from all divisions. • Clifton StrengthsFinder to leverage interest and talent. • Granular level of analysis. • Challenge everything - No assumptions. • Present to larger group for final evaluation and to get buy-in.

20. Analysis Job Security • Technology • Data • Change • Position Protection • Information Hoarding • Being Challenged • Unable to Understand • Trust • Job Security trust unable to understand Being Challenged Info hoarding Position Protection CHANGE DATA Technology

21. External Changes NOVEMBER 2011 NEWCOE Program Benchmarks Approved 60% COMPLETION 70%PLACEMENT 70%LICENSURE

22. Institutional Challenges Passive compliance One employee responsible for all data Lack of institutional understanding of outcomes Employees didn’t ‘own’ responsibility Seat hours vs. outcomes Process evaluation and implementation of change

23. Triggered Programs

24. Successful Outcomes • Short programs • Industry licensure • Programmatic accreditation • More rigorous admission standards • Solid student advisement practices • Strong Employer Advisory Committees

25. Objectives • Improve knowledge and buy-in from staff • Map COE criteria and revise definitions • Evaluate personnel roles& accountability • Develop and improve data entry tools • Develop reports • Implement outcome training and support • Plan for struggling programs • Evaluate effectiveness

26. Where to Begin

27. Milestones • Learn the COE outcome guidelines • Determine data elements to collect (or not) • Align definitions • Mapping • Define processes and resources for data collection, personnel responsibility, reporting • Develop tools and reports • Develop staff training

28. COE Outcome Guidelines

29. Data Elements to Collect • Enrollment Status • Enrollment Objective • Graduation Status • Outcome Status • Licensure Status • Tuition Refund • Delivery Method

30. Definitions

31. Unavailable

32. Completion, Placement, and Licensure Form For POSTSECONDARY Programs -- Public and Non-Public Institutions –

33. Graduation Status

34. Considerations Beware of: • Data recorded in multiple locations • Interesting but unnecessary data • Data that forces either/or choice • Capturing more than one data element in one field Data can be used for multiple purposes for COE without having to be recorded in multiple locations.

35. Define processes and resources for data collection, personnel responsibility, and reporting

36. SystemDevelopment

37. No Penalty

38. No Penalty

39. Data Collection

40. Outcome Interface

41. QualitativeMeasures

42. Program Review

43. Policy, Procedures, Plans,and Evaluations

44. Plan for Improvement • Admission Requirements • Industry Need • Program Length • Program Advisement • Instructor Engagement • Instructor Quality

45. Implementation • Professional development for faculty. • Team available to work side-by-side with instructors and staff. • Revision and improvement of resources available. • Auditing to verify accuracy. • Targeted search.

46. Centralized Computer Management Systems

47. COE Report PREPARATION AUDITING REPORT PROGRAMMING DISTRIBUTING THE REPORT FOLLOW-UP

48. Preparation • Understand the COE report requirements • Work of the Committee • Align student data with report requirements

49. Auditing ✔ Double Check that Data is Correct

50. Report Programming to be… accurate data REPEATABLE REPEATABLE REPEATABLE update Easy to