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New Tariff implementation plan - for the 2017 admissions cycle

This plan outlines key milestones and activities for implementing the new UCAS Tariff for higher education providers and stakeholders. It includes an implementation timeline, activity plans, and scope details to ensure a successful transition. Regular updates and support from UCAS will aid in a smooth switch to the new system.

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New Tariff implementation plan - for the 2017 admissions cycle

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  1. New Tariff implementation plan -for the 2017 admissions cycle September 2014

  2. Contents • Introduction • Implementation timeline – high level overview • Activity plans: • UCAS • higher education providers (HEPs) • teachers and advisers • other stakeholders • Scope of implementation – products and services in and out of scope • New Tariff milestones – visual version of the implementation plan (same content as activity plans)

  3. 1. Introduction This plan is aimed at admissions staff involved in the transition to the new Tariff. The purpose of this plan is to provide a view of the key milestones and activities involved in implementing the new UCAS Tariff, from the perspective of UCAS and higher education providers (HEPs). This plan will be subject to further development at key stages, to ensure it remains relevant to the changing environment the new Tariff will operate in throughout the implementation period. The new Tariff implementation plan will be updated each year and notification will be sent to HEPs whenever the plan is revised. It will be discussed at key UCAS events and forums to get HEP views on progress and feedback on additional activities, information, training and other support that may need to be added to the plan. • Providing support • UCAS will provide supporting material throughout the new Tariff implementation period. • UCAS will draw on customer feedback to refine tools, information and guidance regarding the new Tariff. • UCAS teams will be available to support and guide all customers as required – designated regional Relationship Managers and the UCAS Professional Development Team are available to provide advice and training on the new Tariff implementation process.

  4. 1.2 Key implementation activities The main objective of the plan is to support HEPs implement the new Tariff for courses starting from September 2017. To support this objective, the following key implementation activities are important: • all change required is completed in advance of the new Tariff switchover and all parties have access to the support or training they need and are well prepared • the switchover takes place successfully, in time for the 2017 admissions cycle • post switchover, operation of the New Tariff is successful • the new Tariff points are published and effectively communicated from September 2014 • HEPs are supported in ensuring their key stakeholders understand the impact of the switch over to the New Tariff • all stakeholders like HEPs, HESA and third party IT suppliers have plans in place to make the required changes for the switchover, as appropriate to their function

  5. 2. New Tariff implementation plan – high level overview 2014 entry cycle 2015 entry cycle 2016 entry cycle 2017 entry cycle UCAS Board approved new Tariff & plan Jun 14 UCAS Board preparedness review April 2016 UCAS begins to process 2017 applications HEPs make decisions /offers using new Tariff from Sep 2016 End of Cycle Report published with new Tariff Jan 2018 Schools and colleges advise level 3/SCQF level 6 students from Sep 2014 Course Collect (entry 2017) opens Oct 2015 UCAS search tool opens (entry 2017) New Tariff Calculator rolled out to HEPs Dec 2014 C&C reporting (new Tariff) Jul/Aug 2017 HEPs publish prospectuses for 2017 Jan-Feb 2016 Feedback Survey published Jul 14 New Tariff published Sep 2014 Apply Opens (entry 2017) HESA publish Performance Indicators (new Tariff) Dec 2018-Mar 2019 Initial support and communications on the new Tariff from August 2014 Regional Training for schools and colleges commences Oct 2014 UCAS HE conventions for applicants Mar 2016 Tariff switchover Regional training for HEPs commences Jan 2015 Continual communications and engagement UCAS IT development Jul 2015– Mar 2016 IT test environment opens IT suppliers commence development and testing Nov 2015 Link products rolled out Oct 2016 IT sign-off for implementation Mar 2016

  6. 3. Activity plan - UCAS Text here New Tariff goes ‘live’ for courses starting from September 2017

  7. 3.1 Activity plan - HEPs Text here New Tariff goes ‘live’ for courses starting from September 2017

  8. 3.2 Activity plan – teachers and advisers Text here New Tariff goes ‘live’ Entry 2017

  9. 3.3 Activity plan - other stakeholders New Tariff goes ‘live’ for courses starting from September 2017 Other stakeholders include key bodies that UCAS has consulted throughout the development of the new Tariff, such as awarding organisations, funding councils, qualification regulators, teacher and student representative bodies. The aim is to ensure all parties are clear about the move to the new Tariff and can help support the transition if appropriate, so that all opportunities to support effective communication on the new Tariff are maximised. UCAS will continue to engage with these stakeholders in the implementation of the new Tariff. This activity page currently focuses on key activities associated with HESA and IT suppliers, whose activities are likely to be of most interest to HEPs at this stage.

  10. 4. Scope of new Tariff implementation – UCAS products & services Text here

  11. 4.1 Scope of new Tariff implementation – stakeholder products and services Text here

  12. 5. New Tariff implementation milestones – Sep 2014 to Aug 2015 Sep 14 UCAS publishes new Tariff Sep - Dec 14 UCAS New Tariff points published Communication and information launched on the new Tariff, including factsheets for parents/carers and applicants for teachers to use as appropriate UCAS Progress updates link to new Tariff information Joint UCAS and HESA comms to HEPs on impact on collection of qualifications held on entry Jul 15 Decision to allocate points to Access to HE qualifications Jan 15 2017 Entry applicants choose their A Levels Oct 14 UCAS External training rolled out to schools and advisers Aug 15 UCAS ‘Search’ development begins Tariff training on Entry Profiles commences for externally facing teams Web content updated for HEPs, schools/colleges, applicants Jul 15 UCAS Course Collect rollover begins Jan 15 UCAS Tariff video clip launched for students to explain new Tariff points New Tariff calculator rolled out to HEPs External regional Tariff training rolled out to HEPs Nov 14 UCAS Annual Review Conference Feb 15 UCAS Teachers and advisers Conference June 15 UCAS UCAS website content updated again for HEPs, applicants, parents/ advisers for 2017 Entry Dec 14 UCAS Refresher training for HEP team, Data Collection Team April 15 UCAS Admissions Conference 2015 Entry Cycle (Sep 14 – Aug 15) Aug 15 2017 Entry applicants receive their GCSE results Sep 14 HEPs Planning for Tariff switchover commences Student Record systems updated with new Tariff points for Entry 2017 Oct 14 Schools/colleges Access UCAS training on new Tariff Jan 15 HEPs Start to consider admission policies and updates to 2017 Entry prospectuses HEPs manage staff training/awareness raising on new Tariff across their universities and colleges Schools/colleges Support learners likely to apply to HE for 2017 Entry with their Level 3/SCQF Level 6 qualification choices Sep 14 Schools/colleges Curriculum planning for the cohort of learners applying to HE for 2017 Entry

  13. 5.1 Tariff milestones - September 2015 to August 2016 May 16 UCAS UCAS search tool opens with new Course data Annual UCAS publications updated with new Tariff information for Entry 2017 Apr 16 Preparedness review by UCAS Board Nov 15 UCAS Parent Guide updated with new Tariff information for Entry 2017 Annual Review Meeting New test environment and Tariff data made available to IT suppliers and HEPs Jan 16 UCAS UCAS Guide for UK, Intl Quals starts to be updated with new Tariff information for 2017 Entry (published Sep 2016) Aug 16 UCAS UCAS web content updated again for HEPs, schools/college, applicants Dec 15 UCAS Little Guide updated with new Tariff information for 2017 Entry Jun 16 UCAS Apply goes live for 2017 Entry Apr 16 UCAS Admissions Conference Feb 16 UCAS Teachers and advisers Conference Oct 15 UCAS ‘Course Collect’ opens for 2017 Entry Entry Cycle 2016 (Sep 15 – Aug 16) Oct 15 HEPs amend their course data in Course Collect using new Tariff points Sep 15 HEPs Planning of new web content for Entry 2017 Feb 16 HEPs Update offer codes with new Tariff data for Entry 2017 Apr 16 3rd Party Providers Capita commences development on Admissions applications, ODBC Dec 15 HEPs Begin to prepare their prospectus for Entry 2017 Admission policies updated for Entry 2017 Jun 16 Teachers and advisers discuss progression to HE, need for research and UCAS progress for students Aug 16 2017 Entry applicants receive their AS results Sep 15 2017 Entry applicants start their A Levels Jun 16 HEPs start to publish their prospectus for Entry 2017 Nov 15 3rd Party Providers Testing of updated systems commences using UCAS test environment and Tariff data Mar 16 3rd Party Providers Development commences on Generic Offer Setup, Curriculum system and ODBC refresh

  14. 5.2 Tariff milestones - September 2016 to August 2017 Sep 16 New Tariff becomes operational Jul/Aug 17 2017 Entry Students receive their Level 3/SCQF Level 6 qualification results Oct 16 UCAS Topaz reference data tables updated including ABL May 17 UCAS SAS reference tables and coding updated with new Tariff points for 2017 Entry Sep 16 UCAS Applications start to be processed for 2017 Entry Feb 17 UCAS Teacher and Advisers Conference Jul 17 UCAS C&C reporting for Entry 2017 Entry Cycle 2017 (Sep 16 – Aug 17) Nov 16 UCAS Annual Review Meeting Schools and colleges teachers/advisers Support learners with application choices (Sep – Jun 17) Aug 17 Schools and colleges Support students receiving their results Apr 17 UCAS Admissions Conference Sep 16 HEPs start to make offers using new Tariff, if applicable

  15. 5.3 Tariff milestones - September 2017 to August 2018 Oct 17 UCAS End of cycle datasets and reports updated with new Tariff points for Entry 2017 Feb 18 UCAS Teacher and Advisers Conference Jan 18 UCAS End of cycle reports published for Entry 2017 April 18 UCAS Admissions Conference Entry Cycle 2018 (Sep 17 – Aug 18) Jan - Feb 18 HESA HESA Tariff specification created Aug – Nov 18 HEPs Submit their HESA student returns Nov 17 UCAS Annual Review Meeting Jun - Nov 18 HESA Tariff spec communicated to HEPs via operational documentation Sep/Oct 17 Applicants begin their university course Aug – Nov 18 HESA Data supply to HEPs (average Tariff points and Unistats preview)

  16. 5.4 Tariff milestones - September 2018 to September 2019 Jan 19 – Sep 19 HESA Manage ad-hoc data enquiries for league table producers and other Tariff related publications Jul 19 HESA Performance Indicators (research and employment) published with new Tariff points Entry Cycle 2019 ( Sep 18 to Sep 19) Mar 19 HESA Performance Indicators (excluding research and employment) Aug 19 – Aug 20 HESA Output file for KIS-Unistats created Apr 19 – Sep 19 HESA League tables published by producers with new Tariff points Dec 18 – Mar 19 HESA Performance Indicator analysis and specification by HESA/UKPITG/UKPISG

  17. Further information Margaret Farragher Head of Policy and Qualifications 01242 223 765 m.farragher@ucas.ac.uk

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