Preparing Your Annual Faculty Assessment

1. Preparing Your Annual Faculty Assessment Office of Scholarly, Academic & Research Mentoring (OSARM) Seminar Series Sally Rigler, MD, MPH January 25, 2013

2. Overview—An Annual Rite of Spring… • Faculty Member  Division Director  Department Chair  Dean  Back to Faculty Member for signature • Important document--so prepare carefully • Good time to clarify goals for next year • Meeting with your Division Director to review this document is 1 of 2 annually required mentor-mentee meetings • Update your Faculty CV at the same time

3. Tip #1Do not wait until the last minute • DO NOT MISS THE DEADLINE • Your Division Directors must have 100% completion

4. Tip #2: Start preparing from 1st day here • Keep everything that might be useful in a single spot, all year long • E-Document file • I use a hanging folder and just throw stuff in there all year without any sorting • If you aren’t sure, keep it anyway—many activities are worth mentioning, even if you doubt their value • It will take huge amounts of time to retrace your steps later if you do not do this up-front

5. Tip #3:Understand Purpose & Process • Each section provides: • Information about achievements in past year • Your own self-assessment of that section • Your Chair’s assessment of that section • Sections: • Teaching • Scholarship • Clinical • Service (Extramural and Intramural) • Faculty Development • Then an overall summary by your Chair

6. Tip #4:Follow the Directions (check each year for new instructions) • Policy and Process: • http://www.kumc.edu/som/facaffairs/annualevalpolicy.html • Instructions: • http://www.kumc.edu/som/facaffairs/facevalinstructions.html • Form: word document template

7. Tip #5: Fully describe your activities & highlight your achievements • If you do a task regularly, give it a name and separate it into an identifiable activity & describe it briefly • When tasks overlap (e.g., teaching + clinical care at the same time), list them in BOTH sections of the document • Attach copies of supporting materials • E.g.-teaching evaluations, publications, etc

8. Tip #6Be quantitative where feasible • Give a sense of the amount of activity, in addition to the type of activity • Will depend on your mix of responsibilities: • How many learners how often • How many weeks on service • How many RVUs • How many lectures and presentations • How many abstracts, publications • Committees—some have very heavy workloads (e.g.--meet twice monthly with 4 hours of prep/reading time for each meeting)

9. Tip #7Don’t expect all categories to have the same amount of ‘stuff’ in them • For example: • Clinical scholars will have less in the scholarship area than researchers on tenure track • Some individuals have heavy Med-Ed responsibility • Basic science people will have a “N/A” for clinical • Mid and senior career people have more administrative duties and less clinical activity • Etc…

10. Tip #8:Think carefully about goals for coming year • Important for discussion with Division Director and for documentation of a shared understanding about your upcoming plans • You will have to address the stated goals next year, and say whether you met them or not • Careful wording if you are proposing ‘stretch goals’

11. Tip #9Polish carefully • This document speaks for you to leadership in the department and institution • Format sections neatly; no typos! • Have someone else proofread it for you • Make revisions based on feedback from Division Director before you submit to Department

12. Tip #10Final Steps • Keep the final copy signed by all parties • Finish updating your Faculty Assessment—you will thank yourself later! • Immediately create a spot for saving new materials to be incorporated next time • Keep them separate year by year, or you will end up with lots of duplications from items that overlap across years. It will save you time next spring.

13. Questions?