E-Info Consulting Team Project

1. E-Info Consulting Team Project Erica and Dilpreet

2. How to organize your files Use a consistent method of naming your files and folders Keep names short by using abbreviations For example: For example: Draft= DFT Contract=CTR Schedule= SCHED Receipt= RCPT

3. How to organize your files Create subcategories for your documents Clean out your files at least once a year For example: Advantages: • You can easily find the files you need • Maximize space on your computer Clear out old unnecessary files • Step One- Determine which files are important for you to save. • Step Two- Determine which files are dispensable.

4. Where to backup your files • Backup files on external storage devices • Store a hard copy Consider storing documents online External Hard Drive USB Flash Drive CD

5. Organizing Files Sort files by topic and arrange alphabetically -Financing -Contracts -Drafts -Business plans -Letters -Reports -Forms -Budget Sheets

6. Organizing Email Messages Sort messages by sender, topic, or date. Clean up your mailbox monthly • Delete items you no longer need • Avoid keeping large file attachments • Within sender/topic folder organize it alphabetically • Within date folder organize it chronologically

7. Organizing Email Addresses Organize subcategories by creating alphabetical menu Sort addresses by first or last name Sort addresses by clients, employees, and business partners

8. Organizing Websites Sort websites by topic, or date • Within sender/topic folder organize it alphabetically • Within date folder organize it chronologically

9. Overview • Use a consistent method of naming your files and folders • Keep names short by using abbreviations • Create subcategories for your documents • Clean out your files at least once a year • Backup your files onto an external storage device

10. Thank-you for your attention!