Safety Group Networking 2008

1. Safety Group Networking 2008

2. Networking in 2008 • Introduce yourself and your organization • What resources do you have for H&S? • What do you hope to get out of Safety group? • Have you had any roadblocks in completing past elements? • Any words of wisdom to share?

3. Safety Group Orientation 2008

4. Materials/Resources • Safety Group binder • OSACH website- www.osach.ca • Steering committee • WSIB- Florence Psaralogos • OSACH consultants

5. Regional Consultants Key Services • Training & Education • Consulting • Publications • Product development • Assessments • Statistical Reports • Fit Testing Services

6. What is Safety Group? • Initiative by WSIB in 2000 • Fourth year for OSACH Safety Group • Goal is to eliminate workplace injuries/illnesses • Firms volunteer to work collectively • Benefit from program rewards

7. Safety Groups Program • Pooling of resources, mentoring and sharing of best practices • Collective approach to health & safety • Rewards demonstrated achievement in health & safety • Potential rebate incentive with no surcharge

8. Benefits of SG Program • SG organizations had fewer LTI & severity rates • Employers gained access to H&S resources • Safer workplaces/enhanced safety culture • 1 Year deferral on Workwell

9. Firm Commitment To participate: • Personal commitment of senior manager/owner • Complete application form annually • Schedule 1 paying premiums to WSIB • Participate for 1 full year • Register for 1 safety group …continued

10. Firm Commitment • Complete all SG requirements: • Attend at least 3 meetings • Complete Workplace assessment • Complete Action Plan and year-end reports • Implement 5 steps for 5 elements • Ask for help when needed …continued

11. Firm Commitment • Complete all SG requirements • If selected participate in spot check • Document activities • Implement the elements to all branches, locations • Participate in sharing of group rebate Sponsor has right to take action if firm is not meeting program commitments

12. OSACH Suggestions • Work with JHSC or committee • Ensure the same person attends at least 3 meetings • Choose elements that can reduce workload, e.g. : • Align with High risk initiative • reduction of WSIB costs • legislated H&S gaps • Have a plan to complete all elements • Network with other member organizations • Utilize OSACH consultants and/or web site • Call Hillarie or Henri for help

13. 5 Steps to Managing Health & Safety 1. Written Standard 5. Acknowledge Success & Make Improvements 2. Communication Achieving Element Continuous Improvement 3. Training • 4. Evaluate or Evaluation plan

14. Step 1 - Set Standards • Written statements outlining expectations (policies, procedures/standards) • Use WSIB guidelines as a minimum : • Policy statements - management’s expectations and policies about health & safety • Procedures - step by step instructions for particular tasks or processes • Safe work procedures - written directions that include health & safety in the work processes • Workplace rules - when a workplace sets its own standards i.e. Daily cleanup procedures

15. Step 2 - Communicate • Ensure that appropriate people know and understands what is expected of them and what to expect of others • Can take place by different means including: • Training &/or guest speakers • Print or electronic notices i.e. Memos, e-mails, newsletters, communication books, telephone, pay cheques, intranet, etc. • Staff meetings • Maintain copies and attendance records • Keep copies in your SG binder • Some elements have requirements for communication (eg. workplace inspections reports must be posted)

16. Step 3 - Train • Managers, supervisors and workers receive training appropriate to their workplace and job • Training can take place in many different ways: • Orientation training • Planned training sessions for specific staff • Demonstrations/observations • Team meetings, conference calls, computer • Some elements have requirements for training (e.g. JHSC certification) • Maintain records of all training & certificates • Keep copies in the SG binder

17. Step 4 - Evaluate • Compare actual H&S activities to the standards and expectations • Is the element actually implemented and working • Keep track and document these evaluations • Different ways to evaluate: • Sample surveys • Statistical reviews • Review by JHSC, managers, quality improvement • Review of reports, JHSC minutes, goals, observations

18. Step 5 - Acknowledge Success & Make Improvements • Recognize everyone who contributed by meeting and/or surpassing the element goals • Make changes and improvements • Can be completed by: • Letter/memo from president, health & safety awards, public recognition, i.e. coffee & donuts for JHSC and/or employees, staff meeting, newsletter article, bulletin board display

19. Choosing Your Elements Start of Year Workplace Assessment • 4 categories • Leadership (must choose 1 element) • Organization (must choose at least 1 element from ii &/or iii) • Recognition & assessment • Controls • Self-assessment • Identifies strengths & weaknesses of your H&S programs …continued

20. Choosing Your Elements • Record of elements worked on in 5 years • Keep this record in binder for completion and follow-up • The SG steering committee has chosen the common element

21. Year-End • Complete/update workplace assessment • Complete year-end achievement report: • Have documentation available • 10% of Safety Group receive spot-checks starting March of the following year • Year 2 – complete maintenance of previous year’s elements

22. Dec /Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec Safety Group Program Timeline SG Application SG Re-Application Workplace Assessment Workplace Re-Assessment Action Plan Progress Report1 Progress Report 2 Year-end Reports (Achieve. & Maint.) Implement Action Plan using “5-Steps System” Document Safety Group Meetings (Min. 3) Next Year Next Year Rebate WSIB Spot-checks to verify Year-ends reports

23. Rebate Information GROUP REBATE Achievement Performance Lost Time Injury Frequency Lost Time Injury Severity Year-end Reports & Spot-checks 6% 4% 1% 1% + = + *Based on Group Premiums paid

24. Committing to SG 2007 • Difficulty meeting requirements – request extra coaching • Withdraw from group: • Within 10 days of the first meeting (full refund) • After that date & anytime up to the end of the year (no rebate & no refund of registration) • By request of sponsor for not completing at least 3 elements, less than 60% on spot check score and not attending at least 3 meetings

25. Questions? Contact Hillarie- hklass@osach.ca 1-877-563-1720 Henrietta- hvanhulle@osach.ca 1-877-688-6221 or your regional consultant

26. Safety Group – Tapping into your Network

27. Group Work • Complete or review your workplace assessment • Choose your 2008 elements • Begin completing your action plan • Add questions to Parking Lot