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Lessons Learned in Building and Maintaining Longitudinal Education Data Systems

Lessons Learned in Building and Maintaining Longitudinal Education Data Systems. Jay Pfeiffer, Florida Department of Education. Florida’s Primary K-20 Data Resources. SUS. Finance & Facilities. Division of Accountability Research & Measurement. Aid. Source Information Systems.

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Lessons Learned in Building and Maintaining Longitudinal Education Data Systems

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  1. Lessons Learned in Building and Maintaining Longitudinal Education Data Systems Jay Pfeiffer, Florida Department of Education

  2. Florida’s Primary K-20 Data Resources SUS Finance & Facilities Division of Accountability Research & Measurement Aid Source Information Systems Integrating Systems Other Assessment & School Performance PK-12 Student & Staff Comm Coll Tech Center Student/Staff PK-20 Education Data Warehouse FETPIP Data collected from source systems, agency administrative data bases Data collected from testing vendors, school districts, community colleges Additional roles include: Department-wide conduit for LMS, LED, Census, BEBR publications

  3. Florida’s Comprehensive K-20 Data System • The “System” • Public pre-kindergarten through graduate school with student level data for public schools, community colleges, career and technical education, adult education, and the state university system • Staff, facilities, finance, and financial aid • Post school employment and non education system program data Dependencies • System of common course numbers and directories • Sunshine State Standards • Statewide articulation agreements and oversight committee • A state culture of data sharing • A means to follow the records of individual students across geographic areas and education sectors.

  4. Florida’s Comprehensive K-20 Data System: Getting Data Out

  5. Florida’s Comprehensive K-20 Data System: 2006 Initiatives • Hurricanes • National Data Conferences • Strategic Planning • State Task Forces • Legislative Performance Profiles • High School and Community College Feedback • Sunshine Connections • FACTS.org • Research

  6. Lessons Learned: What has worked for Florida? • Watch for opportunities: Even odd ones • Articulate the goals & purposes of a state-level education information system – both long and short term, revisit as necessary. • Articulate benefits and risks for everyone involved. • To the extent possible build on existing systems, expertise. • Pursue opportunities to provide service and share information – entrepreneurship and “Quid pro quo…” • Publicize products, services, capabilities.

  7. Lessons Learned: What has worked for Florida? • Establish and maintain a culture of data and information integrity. • Exceed all requirements dealing with confidentiality and restricted release. • Secure ongoing support. • Recognize that change is constant, keep ahead of it. • Umbrella Lesson Learned: • It’s never over…

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