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Office 365 for Nonprofits An Introduction

Office 365 for Nonprofits An Introduction. September 24, 2013. Using ReadyTalk. Chat and raise hand All lines are muted If you lose your Internet connection, reconnect using the link emailed to you. If you lose your phone connection, re-dial the phone number and re-join .

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Office 365 for Nonprofits An Introduction

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  1. Office 365 for Nonprofits An Introduction September 24, 2013

  2. Using ReadyTalk • Chat and raise hand • All lines are muted • If you lose your Internet connection, reconnect using the link emailed to you. • If you lose your phone connection, re-dial the phone number and re-join. • ReadyTalk support: 800-843-9166 Your audio will play through your computer’s speakers.

  3. You are being recorded… • This seminar will be available on the TechSoup website along with past webinar presentations: www.techsoup.org/community/events-webinars • You will receive a link to this presentation, material, and links. • Twitter hashtag: #techsoup

  4. Office 365 for Nonprofits An Introduction With James Rooney from Microsoft and Linda Widdop from Tech Impact September 24, 2013

  5. Presenters Cameron Jones TechSoup Presenter Linda Widdop Tech Impact Presenter Becky Wiegand TechSoup Facilitator James Rooney Microsoft Presenter Assisting with chat: Ale Bezdikian

  6. Today’s Agenda: • Introducing TechSoup • Participant Poll • What is Office 365? • Offer for Nonprofits • Big Picture and A Look Inside • Planning & Process • How to Get It! • Q&A

  7. What Is TechSoup? TechSoup is part of TechSoup Global, working towards the day when every nonprofit, library, and social benefit organization on the planet has the technology, knowledge, and resources they need to operate at their full potential.

  8. What Is TechSoup? • TechSoup is a 501(c)(3) nonprofit organization. • As of April 30, 2013, TechSoup Global has served more than 208,300 organizations — including over 67,000 organizations outside of North America. We have distributed more than 11 million software and hardware product donations and enabled recipients to save more than US$3.61 billion in IT expenses in 56 countries around the world.

  9. What Is TechSoup? • Technology donations available through the TechSoup catalog: 401 • Number of donor partners for US programs, including Adobe, Cisco, Microsoft, and Symantec: 63 • NetSquared Local monthly meetup groups around the world: 48 • TechSoup’s community blog and forums have participation from more than 50,000 monthly NPO and library users. • Reach more than 200,000 NPO, library, and philanthropy subscribers in the United States with our newsletters each month.

  10. Participant Poll • Are you already using Office 365? • Yes • No • Just started the free trial • We want to learn more first

  11. What is Office 365? James Rooney, Microsoft

  12. Office 365Your Complete Office in the Cloud Professional email Shared calendaring Instant messaging (IM) HD video conferencing Screen sharing Online storage Word Excel PowerPoint OneNote SharePoint Lync

  13. Office 365 for Nonprofits 501(c)3 orgs* 42 countries @ launch Donated Enterprise (E1) Discounted upgrade to Enterprise (E3) Unlimited seats * Some restrictions apply

  14. Resources • www.microsoft.com/office365nonprofits/ • Office 365 Admin Rollout Guide • Office 365 User Adoption Learning Center

  15. A Look at Office 365 Linda Widdop, Tech Impact

  16. Our Mission Tech Impact’s mission is to ensure all nonprofits can use technology to better serve our world.

  17. About Us • 501c3 organization - began as NPower PA in 2002 providing technology services to nonprofits locally • We serve 300+ local organizations annually • Recently changed our name to Tech Impact and began offering cloud based service globally • We help 200+ organizations with cloud solutions annually • Assisted 500+ orgs to get on board with Office 365 since 2010

  18. Big Picture • Your email, calendars, and contacts are stored in the cloud • You access a “view” of that email on your computer, web browser, or phone which means that you can get to your stuff from anywhere

  19. Office 365 Behind the Scenes

  20. Accessing Email • Outlook 2010 or 2013 • Outlook Web Access on any modern web-browser (IE, Firefox, Safari, Chrome) • Any mobile-phone supporting ActiveSync (including iPhone, most Android phones and Windows Smartphones) Outlook Web App

  21. Using Outlook for Email • Additional features • Setting Out of Office Messages • Shared Calendars • Presence

  22. About Office 365 Document Storage • Access from anywhere • Available and secure Information Portal • Do more than just store documents Web Apps – Word, Excel, PowerPoint, InfoPath Integration to Office 2013 • Connect to SharePoint from your desktop SharePoint

  23. About Office 365 Your “My Documents“ in the Cloud 25GB of Personal Storage SkyDrive Syncs Locally SkyDrive

  24. About Office 365 Microblogging Personal Profile Ability to Follow Personal Apps Newsfeed

  25. About Office 365 Text, Audio, & Video Chat Group Chat Presence Awareness Presentation Modes WebApp & Mobile Versions(iPhone & Android) Lync

  26. Our Experience with Implementation • To Date – Tech Impact has converted 200+ on-premise Exchange Servers to Office 365 • Over 3,500 users • No more on-premise servers to worry about, patch, and back up • Spam issues are gone • To Date – Tech Impact has upgraded more than 300 organizations from POP/IMAP mail to Office 365 • Over 2500 users now have ability to get the same email experience as larger orgs, share calendars, get email remotely

  27. Our Experience with SharePoint Online • To Date – Tech Impact has helped a dozen orgs implement SharePoint online • Requires more planning and internal discussion • Requires ongoing support to be successful

  28. Project Management • Planning is key to a successful project (nothing new here) • Complete email migration first – get users acclimated to the web interface • K-I-S-S with SharePoint to start – use out of box templates and functionality • Provide multiple training opportunities for users • Make updates/changes in cycles with appropriate documentation • Plan for change management challenges, allot resource(s) for support

  29. Our Process • We work with your organization to make sure that we understand your needs and build a solution that meets them • Full Implementation Project – Account setup, email migration, SharePoint Site creation, Admin and user training – all custom tailored to your environment • Workshop Series – join other orgs for a series of weekly workshops to learn how to migrate your email and create SharePoint Sites yourself. We provide planning materials, guidance and step by step instructions via web meetings. • Ongoing Support – you choose the level of support that you need • Self Serve – access to scheduled web trainings and events, documentation portal • One on One – access to the above plus Help Desk, custom training • Search TechSoup.org for “npOffice” to get more information on our special pricing • Contact Linda Widdop – linda@techimpact.org

  30. How to Get It! Cameron Jones, TechSoup

  31. How to Get It! • Visit Microsoft’s site: www.microsoft.com/office365nonprofits/ • Sign up for a free trial. View Office 365 options. • Get verified through TechSoup (See eligibility) • Eligible nonprofits transition from free trial to donation or discount of Office 365 directly through Microsoft! • Learn about benefits and support.

  32. Additional Resources • Upcoming webinar: Office 365: Is It Right for My Nonprofit?, October 10 at 11 a.m. PST/2 p.m. EST • Are You Ready for Microsoft Office 365 for Nonprofits?, article from TechSoup • Questions about Office 365? Ask them in TechSoup’s community forums.

  33. Q & A Please type your questions in the chat window. Follow-up questions can be posted in the community forum.

  34. Thank You to Our Webinar Sponsor! ReadyTalk offers dedicated product demos for TechSoup organizations 4 times per week. For more information: www.techsoup.org/readytalk

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