SYNERGIES BET WEEN EUROPEAN STRUCTURAL AND INVESTMENT FUNDS (ESIF) AND HORIZON 2020 (H2020) ON INNOVATION PROCUREMEN

1. SYNERGIES BETWEEN EUROPEAN STRUCTURAL AND INVESTMENT FUNDS (ESIF) AND HORIZON 2020 (H2020) ON INNOVATION PROCUREMENT Dr. Vassillis Tsanidis Policy Officer/Seconded National Expert European Commission DG CNECT Innovation Unit

2. Horizon 2020 Funding Instruments in support of Innovation Procurement

3. PCP co-fund actions PPI co-fund actions • Preparation Activities • Execution of the joint procurement • Validation/comparison of the • performance of the competing PCP solutions against jointly defined criteria in real-life operational conditions • Dissemination/exploitation of results • Preparation activities • Execution of the Joint Procurement • Early adoption of the Innovative Solution • Conformity Tests if needed • Dissemination/exploitation of results 70% flat co-funding rate 20% flat co-funding rate

4. Participation requirement Public procurers are contracting authorities or contracting entities as defined by the EU public procurement directives

5. Buyers group & Lead procurer • Buyers group • Procurers that provide the financial commitments to undertake the PCP procurement • Sole participants can be also eligible if the minimum conditions are met by the legal entities forming the sole participant (e.g. European Research Infrastructure Consortia, European Groupings of Territorial Cooperation) • Lead procurer • Public procurer appointed by buyers group to lead and coordinate the PCP .Can be one of the procurers of the buyers group or another contracting authority not part of the buyers group

6. PCP/PPI co-fund actions - Participants

7. ONE JOINT PCP • In the proposal, the consortium shall have already identified one concrete procurement need as proposed focus for the PCP that is identified as a common challenge in the innovation plans of the buyers group and requires R&D! • One joint call for tender published EU wide • One joint evaluation of offers • One lead procurer awarding all contracts in the name and on behalf of all procurers in buyers group • Each winning tenderer gets: 1 framework agreement to participate in the PCP + one specific contract per PCP phase (solution design, prototyping, testing) • One joint total budget (grouping financial commitments of all procurers in buyers group) from which all R&D providers are paid • But, actual payments can be carried out centralised or distributed • Either all R&D providers paid by the lead procurer Or • each R&D provider paid pro rata by each procurer in the buyers group according to the share of each procurer's contribution to the common pot

8. ONE JOINT PPI • In the proposal, the consortium shall have already identified one concrete procurement need that is identified as a common challenge in the innovation plans of the buyers group and does not require R&D! • One joint call for tender published EU wide (unless PPI procures limited set of prototypes / test products developed during PCP, then negotiated procedure without publication foreseen in public procurement directives possible) • One joint evaluation of offers • But contract award can be centralised or distributed • Either one lead procurer awarding all contracts to all suppliers on behalf of all procurers in the buyers group Or • one lead procurer only awarding a framework contract with lots (lots per procurer) to each supplier, and each individual procurer awarding (a) specific contract(s) for his lot(s) to the supplier(s) delivering the solution(s) he buys This means same core functionality and performance characteristics for solutions procured by all procurers, but possible additional local functionality for each procurer • Also payments can be centralised or distributed

9. How much for PCP and PPI in 2014-2015 2014-2015: Horizon 2020: €130-140 million* • 9 areas expect to cofundPCPs • 1 in e-Health, 6 in ICT, 1 in security, 1 in research infrastructure • 6 areas expect to cofund PPIs • 1 in e-Health, 3 in ICT, 1 in Transport, 1 in research infrastructure • 11 areas expect to support networks of procurers preparing future PCPs/PPIs • 1 in bioeconomy, 4 in Energy, 2 in Climate, 2 in ICT, 1 in security, 1 in research infrastructure + Galileo/GNSS activities + possible Geant research infrastructure procurements * Depends on actual take-up/proposals received For comparison (funding in previous years) 2013: € 94 million 2011-2012: € 42,9 million 2009-2010: € 4,5 million

10. 2015 Calls for PCP cofund actions • ICT LEIT Work Program • ICT-24(d): Robotics for healthcare sector (€ 5M, 2015) • ICT-8(a): Boosting public service productivity via cloud computing (€ 9M, 2015) • ICT-36: Call open to any area of public interest needing ICT based solutions (€ 4M, 2015) • Health Societal Challenge Work Program • PHC 27: Selfmanagement of health and disease and patient enpowerment supported by ICT (€ 15M, 2015) • Security Societal Challenge Work Program • DRS 18: Interoperable next generation of broadband radio communication system for public safety and security (no predefined max budget for PCP cofund proposals, 2015) • Research Infrastructrure Work Program • INFRASUPP2(b): Scientific instrumentation for research infrastruct. (part of € 14M, 2015) • EINFRA8: Geant – novel telecom and Internet technologies (part of € 25M, 2015)

11. 2015 Calls for PPI cofund actions • ICT LEIT Work Program • ICT-8(b): Boosting public service productivity/services via cloud computing (€ 13M, 2015) • ICT-20(d): ICT technologies for better human learning (€ 10M, 2015) • ICT-27(b): Photonics – software defined optical networking technologies and services for National Research and Education Networks (€ 5M, 2015) • Health Societal Challenge Work Program • PHC 29: eHealth services (€ 10M, 2015) • Transport Societal Challenge Work Program • MG 8.3: Transport Infrastructure (€ 13M, 2015) • Research Infrastructrure Work Program • INFRASUPP2(c): Scientific instrumentation for research infrastructure (part of € 14M, 2015)

12. 2015 Calls for Coordination and Support Actions • ICT LEIT Work Program • ICT-26(c): European cities focusing on wide deployment/PPI of SLL lighting solutions (part of call for 3 CSAs for max total of € 5M, 2015) • Other calls for CSAs in other areas of ICT that can address PCP/PPI, for example: • ICT-30(b): CSAs to develop ecosystem for Internet of things that could address also PCP (part of call for 3 CSAs for max total of € 5M, 2015) • ICT-7(c): CSAs to support adoption of cloud computing (€ 2M, 2015) • EnergySocietal challenge Work Program • EE 7-2015: Enhancing the capacity of public authorities to plan, finance and implementsustainableenergy plans & policiese.g. in buildings, mobility (part of big call, € 1,5/2M per project) • EE 17-2015: Targeting min 25% higher-thanavailableenergy performance levels • b) Preparing and supportingprocurements by large buyers groups • (no max total budget, part of big call, € 1,5/2M per project) • ResearchInfrastructrureWork Program • INFRASUPP2-2015 (a): Exploring future use of joint PCP and PPI in research infra (part of € 14M call, 2015)

13. Support of Innovation Procurement in the ESIF context

14. Why Innovation Procurement at Regional Level ? ……itis a win-winsituationfor • Regions/ Public Authorities • Acquire value for money solutions that realise concrete quality and efficiency improvements to public services in the region • Improve the local innovation ecosystem as stronger local public sector demand for innovative solutions attracts additional financial investments into the region and combats relocation of innovative companies to other parts of the world • Enhance the technical know-how of the Region • Innovators • Can getfirstclientfornewproduct (leadcustomer) • Shorten time tothemarket (becauseofearliercustomerfeedback) • Wider commercializationopprtunities (becausetheyobtainthe IPRs)

15. Cohesion Policy may support measures in the framework of the Operational Programs to: • Foster innovation through public procurement • TO 1 (IP1B) Strengthening research, technological development and innovation • Target group: public sector • Foster better meeting of public needs TO 1 (IP1A) enhancing research and innovation (R&I) infrastructure TO 2 (IP2C) strengthening ICT applications for e-government, e- learning, e-inclusion, e-culture and e-health TO 4 (all IPs) supporting the shift toward a low –carbon economy in all sectors TO 5 (all IPs) promoting climate change adaption, risk prevention and management TO 6 (all IPs) preserving and protecting the environment and promoting resource efficiency TO 7 (all IPs) promoting sustainable transport and removing bottlenecks in key network infrastructures Target group: town planners, transport, environment, health etc. ministries – ERDF, Cohesion Fund and ESF) • Foster more innovative public procurement procedures and administrative capacities TO 11 (IP11) Enhancing institutional capacity and an efficient public administration TO 2 (IP2C) strengthening ICT applications for e-government, e- learning, e-inclusion, e-culture and e-health Target group: procurement officers

16. Cohesion Policy may also support: • Major projects / Joint Action Plansin cooperation with other Regions and key players in the Cohesion Policy • Coordination, Networking and Preparation activities for the implementation of a PCP and/or PPI through European Territorial Cooperation Programs

17. COORDINATION AND SUPPORT ACTIVITIES IN THE FRAMEWORK OF THE ETC PROGRAMS EUROPEAN TERRITORIAL COOPERATION PROGRAMS Specific calls on the Coordination and Support Activities for future Innovation Procurements Encouragement of implementation of Coordination and Support Activities for future Innovation Procurements in the framework of relevant Project Proposals Encouragement of the establishment of EGTCs that may implement in the future joint Innovation Procurements

18. PCP/PPI IN THE FRAMEWORK OF THE OPs /ROPs (REGIONAL)OPERATIONAL PROGRAMME PCP/PPI UNDER A SPECIFIC THEMATIC OBJECTIVE. BUDGET ALLOCATION FOR SPECIFIC CALLS FOR PROPOSALS BY THE MAs ON PCP/PPI Example of the Italian Regions - In the previous programming period specific calls on PCP were launched with reference to related priority axis of each respective Regional Operational Program - HORIZONTAL PRESENCE - AFFECT ALL THEMATIC OBJECTIVES/INVESTMENT PRIORITIES. NO SPECIFIC CALLS FOR PROPOSALS BY THE MAs ON PCP/PPI. PCPs/PPIs are implemented as projects in the framework of relevant calls for project proposals launched by the MA of each respective OP

19. Possible Synergies between the ESIF and H2020 on Innovation Procurement

20. SYNERGIES BETWEEN H2020 AND ESIF ON PCP/PPI WHY? • BECAUSE: • The value of support for research, development and innovation could be further enhanced by combining funding resources (increase of effects at regional level) • Procurers could choose for higher ESIF co-funding rates instead of H2020 co-funding rates' whilst participating to H2020 funded PCP/PPIs. • Better communication between "regional development community" and "Horizon-Science community" • A regional development scheme through the participation in a H2020 project acquires a European perspective

21. CONDITIONS FOR SUCCESS • Include innovation procurement in the RIS3 SWOT and policy mix. • Build PCP/PPI references into OPs in every relevant thematic objective. • Ensure support of public demand driven innovation in the framework of the European Territorial Cooperation. • Involve MA from the beginning to ensure availability of ESIF & synchronisation.

22. GENERAL RULE • IT IS NOT ALLOWED !!!!!! • To use ESIF and H2020 funding accumulatively to finance the same cost/expenditure item • To finance the own contribution of the participant from H2020 or ESIF

23. COORDINATION AND SUPPORT ACTIVITIES EUROPEAN TERRITORIAL COOPERATION PROGRAMS ESIF COORDINATION AND SUPPORT ACTIVITIES (CSAs) H2020 PART OF THE PCP/PPI IMPLEMENTION (CO-FUND ACTION CALLS) H2020 OR SYNERGIES WITH THE ESIF OR OR

24. Possible scenario on the execution of a PCP • In the framework of PCP Cofund action calls, some participants of the consortium of the buyers group may receive co-funding from the ESIF and others from H2020. • This case is applicable only if there is a clear distinction between budgets offered per OP and between expenditures co-funded by the ESIF (per OP) vs expenditures co-funded by H2020. Example - each R&D provider is paid pro rata by each procurer in the buyers group according to the share of each procurer's contribution to the jointly committed budget. • To achieve innovation goals in their territory by using ESI Funds procurers from less developed Regions could receive higher co-funding rates to participate in a PCP/PPI implemented in the framework of H2020 by/with procurers from more advanced Regions. Condition for success : synchronization between the ESIF calls and the H2020 cofundaction calls

25. Execution of a PCP – Combination of Funds between the ESIF and H2020 EXECUTION OF A JOINT PCP PROCURER A (Less developed Region) CO-FUNDS HIS CONTRIBUTION TO THE JOINTLY COMMITED BUDGET THROUGH THE ESIF CO-FUNDING RATE up to 85% (for his contribution) EXECUTION OF A JOINT PCP PROCURER A (Less developed Region) CO-FUNDS HIS CONTRIBUTION TO THE JOINTLY COMMITED BUDGET THROUGH THE ESIF CO-FUNDING RATE up to 85% (for his contribution) PROCURER C (Transitional Region) CO-FUNDS HIS CONTRIBUTION TO THE JOINTLY COMMITTED BUDGET THROUGH THE ESIF CO-FUNDING RATE up to 60% (for his contribution) PROCURER C (Transitional Region) CO-FUNDS HIS CONTRIBUTION TO THE COMMON POT THROUGH THE ESIF CO-FUNDING RATE up to 60% (for his contribution PROCURER B CO-FUNDS HIS CONTRIBUTION TO THE JOINTLY COMMITTED BUDGET THROUGH THE H2020 CO-FUNDING RATE 70% (for his contribution) PROCURER B (Less developed Region) CO-FUNDS HIS CONTRIBUTION TO THE JOINTLY COMMITTED BUDGET THROUGH THE ESIF CO-FUNDING RATE up to 85% (for his contribution) PROCURER D CO-FUNDS HIS CONTRIBUTION TO THE JOINTLY COMMITED BUDGET THROUGH THE H2020 CO-FUNDING RATE 70% (for his contribution)

26. PROCURER A (Less developed Region) Purchases the innovative solution with the support of the ESIF CO-FUNDING RATE up to 85% (for his contribution) PROCURERC Purchases the innovative solution with the support of the H2020 FLAT CO-FUNDING RATE 20%(for his contribution) EXECUTION OF A JOINT PPI Execution of a PPI – Combination of Funds between the ESIF and H2020 PROCURER B (Transitional Region) Purchases the innovative solution with the support of the ESIF CO-FUNDING RATE up to 60%(for his contribution) PROCURERD Purchases the innovative solution with the support of the H2020 FLAT CO-FUNDING RATE 20%(for his contribution)

27. SEQUENTIAL FUNDING

28. First PCP (ESIF) to develop and test the innovative solution and then PPI (H2020) for the deployment of the innovative solutions developed and tested through PCP and vice versa (H2020 for PCP and ESIF for PPI) Example: A group of Public Procurers from different cities are looking for a new sustainable public water supply system. It requires R&D. At first they implement a PCP (Phases 1,2,3) with the support of H2020 and different solutions are developed and tested. Thereafter they implement a PPI with the support of ESIF/ERDF to co-fund the preparation of the call for tender and the purchase of these new solutions (each MA for the territory covered by its OP).

29. For more info on Innovation Procurement please visit the following site: http://ec.europa.eu/digital-agenda/en/innovation-procurement If you would like to keep up to date on the latest Member States initiatives on Innovation Procurement and new upcoming EU funding opportunities, please subscribe to the PCP/PPI newsletter : http://cordis.europa.eu/fp7/ict/pcp/newsletter_en.html

30. Thank you very much for your attention Dr. Vassillis TsanidisPolicy Officer/Seconded National Expert European Commission DG CNECT Innovation Unit Vasileios.Tsanidis@ec.europa.eu