Terminology

1. Terminology

2. Requirements for Network Printing • Print server • Sufficient RAM to process documents • Sufficient disk space on the print server

3. Guidelines for a Network Printing Environment • Determine users’ printing requirements. • Determine company’s printing requirements. • Determine the number of print servers required. • Determine where to locate print devices.

4. Adding and Sharing a Printer for a Local Print Device Starting the Add Printer wizard • Log on to the print server as Administrator. • Click Start, point to Settings, and then click Printers. • Double-click Add Printer. • Click Next to display the Local Or Network Printer page.

5. Local or Network Printer Page

6. Add Printer Wizard Options for a Local Printer • Local Printer • Use The Following Port • Manufacturers • Printers • Printer Name

7. Add Printer Wizard Options for a Local Printer (continued) • Default Printer • Share As • Location • Comment • Do You Want To Print A Test Page?

8. Adding and Sharing a Printer for a Network-Interface Print Device • In large companies most print devices are network-interface print devices. • Advantage of network-interface print devices • No need to locate print devices with the print server. • Network connections transfer data more quickly thanprinter cable connections. 8

9. Use Add Printer Wizard to Add Network-Interface Printers • When adding network-interface printers you must specify additional port and network protocol information. • The default network protocol for Microsoft Windows 2000 is TCP/IP.

10. The Select The Printer Port Page

11. The Add Standard TCP/IP Printer Port Wizard

12. Setting Up Client Computers • After you add and share a printer, you need to set upclient computers so that users can print. • All client computers require that a printer driver be installed. • The tasks to set up a client computer vary depending on the installed operating system.

13. Microsoft Windows 2000, Windows NT, Windows 98, or Windows 95 • Make a connection to the shared printer. • Client automatically downloads the appropriate printer driver. 13

14. The Locate Your Printer Page

15. The Browse For Printer Page

16. Clients Running Other Microsoft Operating Systems • You must manually install a printer driver on the client computer. • You get the printer driver • From the installation disks for the client computer. • From the printer manufacturer. 16

17. Clients Running Non-Microsoft Operating Systems • Require additional services installed on the print server. • Macintosh clients require Services for Macintosh, which are included with Windows 2000 Server, but not Windows 2000 Professional. • UNIX clients require TCP/IP Printing (Line Printer Daemon (LPD) Service) included with Windows 2000 Server. • NetWare clients require File and Print Services for NetWare (FPNW), an optional add-on service for Windows 2000 Server. 17

18. Client Computers Running Windows 2000

19. Search Active Directory Directory Services

20. Client Computers Running Windows NT 4, Windows 98, or Windows 95 • The Add Printer wizard allows you to • Enter a UNC name for a printer. • Browse Network Neighborhood to locate the printer. • Use the Run command on the Start menu and type in the UNC name of the printer. 20

21. Client Computers Running Other Microsoft Operating Systems • Windows 3.x and Windows for Workgroups use Print Manager to connect to a printer • Use the following command: net use lptx: \\server_name\share_name 21

22. Using a Web Browser

23. Downloading Printer Drivers Clients running Windows 2000 or Windows NT • Automatically download the printer driver. • Verify current driver each time they print. • If necessary download the current driver. • You update drivers only on the print server.

24. Downloading Printer Drivers (continued) Clients running Windows 98 or Windows 95 • Automatically download the printer driver. • Do not check for new printer drivers. • You must manually install updated drivers on clients. • You must manually install updated drivers on print servers.

25. Sharing an Existing Printer • Assign the printer a name. • Appears in Network Neighborhood. • Use an intuitive name for easy browsing. • Add any needed printer drivers.

26. Using the Sharing Tab

27. Setting Up a Printer Pool

28. Advantages of a Printer Pool • Can decrease the time that documents wait on the print server • Lets you administer multiple print devices from a single printer

29. Creating a Printer Pool • In the Properties dialog box for the printer, click the Ports tab. • Select the Enable Printer Pooling check box. • Select the check box for each port to which a print device that you want to add to the pool is connected. • Click OK.

30. Setting Priorities Between Printers • Can set priorities between groups of documents. • Multiple Printers point to the same print device. • Send critical documents to a high-priority printer. • Send noncritical documents to a lower-priority printer. • Set a different priority for each printer connected to the print device.

31. Common Troubleshooting Scenarios • Test page doesn’t print. • Test page or documents print incorrectly. • Error message asks user to install a printer driver. • Documents from one client computer don’t print. • Documents print correctly on only some print devices in a printer pool. • Documents don’t print in the right priority.