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Converting Third-Party Imaging Systems

Converting Third-Party Imaging Systems. to FileNET Presented by Softech & Associates, Inc. The Goal:. To allow the customer to optimize their use of the FileNET system. Steps in the Conversion Process. Feasibility Study & Analysis Data Extraction Conversion & Import

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Converting Third-Party Imaging Systems

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  1. Converting Third-Party Imaging Systems to FileNET Presented by Softech & Associates, Inc. Softech & Associates, Inc.

  2. The Goal: To allow the customer to optimize their use of the FileNET system Softech & Associates, Inc.

  3. Steps in the Conversion Process • Feasibility Study & Analysis • Data Extraction • Conversion & Import • Post Conversion Activities • Application Conversion Softech & Associates, Inc.

  4. Feasibility & Analysis • Can the images be converted? • Application & Workflow issues Softech & Associates, Inc.

  5. Feasibility & AnalysisImage Conversion Issues • Image format--proprietary or standard? • Indexes--number and type • Number of document types • Text pages • Image pages • documents • Folders • Annotations & Notes Softech & Associates, Inc.

  6. Feasibility & AnalysisImage Conversion Issues • What type of source media? • What type of database? • How much of the data to convert? • Application issues affecting image conversion Softech & Associates, Inc.

  7. Feasibility AnalysisData Preparation • Image-level vs. document-level IDs • Annotations, overlays, folders, queues Softech & Associates, Inc.

  8. Feasibility Analysis Work-in-Process Conversion Plan Softech & Associates, Inc.

  9. Feasibility Analysis Technical Information for conversion Softech & Associates, Inc.

  10. Feasibility AnalysisTechnical Information • Published documentation • Technical support lines • Vendor-supplied utilities Softech & Associates, Inc.

  11. Feasibility Analysis Work-in-Process Plan Softech & Associates, Inc.

  12. Data Extraction Softech & Associates, Inc.

  13. Data Extraction • Images • Index Information Softech & Associates, Inc.

  14. Data Extraction Approaches • Write a script to retrieve the images and database information • Cleanest approach • Extraction must be monitored • Can be lengthy process Softech & Associates, Inc.

  15. Data ExtractionApproaches • Vendor-supplied Tools • Speed • Need to parse data if tool does not separate into blocks Softech & Associates, Inc.

  16. Data Extraction Approaches • Read Images Directly from Opticals • Platters removed from production environment • Difficulty in obtaining drives Softech & Associates, Inc.

  17. Data Extraction Tracking the data Softech & Associates, Inc.

  18. Data Extraction Audit Trail Softech & Associates, Inc.

  19. Conversion & Import Softech & Associates, Inc.

  20. Conversion & Import • Image Conversion • Database Conversion • Commit to opticals Softech & Associates, Inc.

  21. Conversion & Import • Compatible System Setup • SSN • Reserve document IDs • Reserve surface IDs Softech & Associates, Inc.

  22. Conversion & Import • Image Conversion • Index Conversion • Extraction of Annotations & Folders • Extraction of Work-in-Process Information • Exception Handling Softech & Associates, Inc.

  23. Post-Conversion • Restoration of Annotations & Folders • Population of Work-in-Process Softech & Associates, Inc.

  24. Application Implementation • Rewrite application • Maintain current interface, replace back-end Softech & Associates, Inc.

  25. Application Implementation • Rewrite Application • Opportunity for architectural review • Improve application integrity • Take advantage of FileNET features • Time-consuming, but can be done in parallel with data conversion Softech & Associates, Inc.

  26. Application Implementation • Current Interface, New Back-End • Less costly: • Development Time • Training • Impact on Morale • $$ • Faster • Loss of Flexibility • Feasibility? Softech & Associates, Inc.

  27. FileNET Softech & Associates, Inc.

  28. Converting Third-Party Imaging Systems to FileNET Softech & Associates, Inc. Softech & Associates, Inc.

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