Communication

1. Communication

2. Communication Communication Success • Written • Spoken • First Impressions

3. Communication • Personal relationships • In-person and verbal • Required to influence • DCM’s, club visits, joint projects, DCON, ICON, telephone calls, Kiwanis meetings and DCM’s

4. Communication Acronyms can be barriers

5. Communication Repetition…Repetition…Repetition Repetition…Repetition…Repetition Repetition…Repetition…Repetition Repetition…Repetition…Repetition Repetition…Repetition…Repetition Repetition…Repetition…Repetition

6. Communication Texting Facebook District email Speeches Telephone ***Summarize in Emails***

7. Communication Planning Events • Advance notice • Avoid Conflicts • Get consensus • Set next event at current event • Spread the wealth • Create Buy-in

8. Communication Email Etiquette • Use District email • Check daily • Respond promptly • Address lines • Subject line • Salutation = “To” line

9. Communication Email Etiquette - Body • PROOF READ EVEN SHORT EMAILS • Waiting period • Signature • History

10. Communication Email Etiquette - Body • Be brief, concise, complete, organized • Audience • Grammar & punctuation • Use splelcehck • Question/action at end

11. From: David McCampbell [mailto:admindavid@floridakeyclub.com] Sent: Monday, February 14, 2011 11:18 PMTo: District Board • Cc: • Bcc:Subject: Working with Newly Elected LTG's • Leaders, • I know we have not spent any time talking about this, but I would like to draw your attention to some of the requirements in the Lt. Governor’s Service Agreement that you should be helping to make happen with your newly elected successors.  Specifically the first two items on the service agreement: • Attend all Divisional Council Meetings from the date of your election until District Convention in 2011. • Assist the present Lt. Governor in all duties up to and including those assigned during the 2011 District Convention. • Note that number two says “all” duties.  It is part of the new LTG’s training to assist you from this point forward with all that you do.  You should involve them in the planning of your remaining DCM’s, in writing your newsletters, completing your monthly report forms, etc.  I would even copy them on your emails.  This will give them a huge advantage when it comes time for their own training as they would have had some experience to relate to as they are trained. • So, LTG’s and AA’s, let’s get these new LTG’s working with you for the rest of the year.  Thanks much. • David • David McCampbellDistrict AdministratorFlorida District of Key Club International431 NW 197 Ave., Pembroke Pines, FL 33029T 954.436.3830 | F 954.436.3830 | C 954.562.0014AdminDavid@FloridaKeyClub.com • www.FloridaKeyClub.org

12. From: Division 23A LTG Sara Rahmankhah [mailto:division23a@floridakeyclub.com] Sent: Wednesday, November 25, 2009 12:58 AMTo: ashley.sampson@browardschools.com; brandi.cain@browardschools.com; deborah.laessig@browardschools.com; emcdermott@coralspringscharter.org; poohbear1118@bellsouth.net; roxanne.brissett@browardschools.com; serdenest@nbps.org; shavon.brookman@browardschools.com; tim.deleeuw@browardschools.com; boajam@myacc.net; djcantley@bellsouth.net; patti7177@bellsouth.net; Tomgtmi@bellsouth.net; addi_londa@hotmail.com; ahuynh16@yahoo.com; alexford92@aol.com; hannali92@yahoo.com; mkareff@gmail.com; mknights@bellsouth.net; paige.arnold@hotmail.com; payne.700i@yahoo.com; sasha_246@msn.com; smbelabin@aol.comCc: Dennis Freckleton, Fl Dist Key Club Zone XII AAdmin; District Governor Sergio A. Segrera; District Administrator David McCampbellSubject: Division 23A Newsletter for November! Hey Everyone, Sorry this is late but attached you'll find my November Newsletter...enjoy! Yours in service,-- Sara RahmankhahLieutenant GovernorDivision 23A, Zone XIIFlorida District of Key Club Internationaldivision23a@floridakeyclub.com

13. From: Division 2B LTG Richard Youd [mailto:division2b@floridakeyclub.com] Sent: Tuesday, December 01, 2009 6:00 PMTo: Brittney Keiper; Casidhe Carpenter; Cody Farrill; David McCampbell; District Governor Sergio A. Segrera; Doug Ream; India Gray; Julie Hagans; Kaley Davis; Kasey Franks; Katherine Silva; Kay Schneider; Kelly Chisholm; Lisa Deaton; Nicole Goetz; Rachel Maqueira; Sarah Lee; Whitley Dillon; Zone I Administrator (1, 2) Jack GanderSubject: Newsletter! Merry Christmas! Can't believe it's already Christmas time again! But, that doesn't been when Christmas break comes about we all take a break from Key Club. Don't forget, we are a year-round thing, so keep up the good work! Christmas time is a great time of the year for service! But before I get to that, I sure hope everyone got their dues in. If not, please get them in as soon as possible! If anyone is having any trouble, please let me know and I will do everything I can to help. Now to the fun part... With this time of the year comes many opportunities for service! Some ideas include: caroling at a hospital, nursing home, etc; having a clothes or food drive, bringing in presents, and many many more. If anyone has any ideas they would like to share, then please email me with them and I will spread the word.  As far as the governor's project goes, does anyone have any ideas for our divisional project? I know we had wanted to do something with sports, but we can do more. We could do a "kid's fest" style event to benefit the special needs children. Also, I spoke earlier today with a gentleman from Frank Brown Park about the Miracle League field, and he said that we would have to get an "ok" with the lady in charge of Frank Brown to do a park day style thing, but if we wanted to be "buddies," which basically help on a game-by-game basis. I was told the lady in charge will be available tomorrow, so I will call again about setting up an event. If anyone has any other ideas, please let me know!  Thanks guys for everything! -Richard -- Richard YoudLieutenant Governor Division 2B850-527-5200division2b@floridakeyclub.comBay High SchoolKey Club International

14. From: Division XXX LTG XXXXX[mailto:divisionxxx@floridakeyclub.com] Sent: Tuesday, January 19, 2010 1:37 PMTo: rebecca.miller@browardschools.com; Ellen Kirkman; Janese Giles; Marilyn Siadman; Mark Eyerman; Michelle Levitas; Steven Thor; Tina GibsonCc: Dennis Freckleton, Fl Dist Key Club Zone XII AAdmin; David McCampbell; District Governor Sergio A. SegreraSubject: Faculty advisors, Hey guys! It's Xxxxx. I need your help. I sent out the email about officer elections to all of you and the officers, but as I know, as a teenager myself, it is very hard to remember to get things done without an adult helping. If you guys could MAKE SURE that officer elections are done by February, I really would appreciate it. I need your help enforcing this. OIS also have to be in by March 15th. When your elections are over, please email me and tell me. That is another thing some officers lack, the ability to tell me what is going on lol. I appreciate your guy's help. With you and i working together, I believe everything this year will be done efficently and quickly, so the next Lieutenant Governor will have an easier time. Thank you!-- XxxxXxxxLieutenant GovernorDivision XX, Zone XXXFlorida District of Key Club InternationalDivision23B@floridakeyclub.com(XXX)850-3174"Only a life lived for others is a life worthwhile." -Albert Einstein

15. From: Division ## LTG XxxxXxxx[mailto:divisionxx@floridakeyclub.com] Sent: Thursday, October 01, 2009 9:37 PMTo:shaneeriapersaudCc: David McCampbell; District Governor Sergio A. Segrera; Zone VIII Administrator) Richard OssoSubject: Re: Information about KCKC!!! Hello Shaneeria,    Yes I have your Officer Information Sheets, and I was going to ask you will some members from Winter Haven be able to make it? Please let me know.     Making The World A Better Place Through Key Club, XxxxXxxx             Lieutenant Governor                  Division xx

16. From: Division 17 LTG Matthew Davis [mailto:division17@floridakeyclub.com] Sent: Friday, September 04, 2009 11:28 PMTo: C MaynardCc: Mary Gavalas; Sergio Segrera; David McCampbellSubject: Palmetto High School Key Club Dear Mr/Mrs. Maynard, My name is Matthew Davis, and I am the Lieutenant Governor for Key Club in our County. I am very excited to be working with you this year, and I hope that we can get together sometime soon to discuss Palmetto Key Club! I would like to let you know about the "Key Club Kick-Off Conference" coming up on September 12. This is where all the Key Clubs and their Advisors from Manatee, Sarasota, and Charlotte County get together for a day's festivities and learning. It is extremely important that you attend! The cost will be $20, and will include a t-shirt, lunch, rock climbing, ropes course, snacks, water, and more! Here, you will be able to meet the other Faculty Advisors, as well as other Key Clubs, and be able to be an effective Faculty Advisor for your club. Please let me know if you will be able to attend, it is going to be fun, exciting, and extremely beneficial for you and your Key Club. Nice to meet you, and hope to talk to you soon! Please give me a call at 941-725-0092 with any questions/concerns you may have, and I also hope to arrange a meeting between us and possibly Palmetto High School's Key Club Officers in the near future, so we can make sure we know what we're doing or what help you may need. Sincerely, Matthew Davis-- Yours in Service,Matthew DavisFlorida District of Key Club InternationalLieutenant Governor, Division 17, Zone IX(941) 725-0092

17. Communication Use of Facebook • Who you are • Who you represent • Who looks at it

18. Communication www.floridakeyclub.com District Website • Promote hits • Source of information

19. Communication HELP! • Webmaster • Secretary • Treasurer • ZA • International Trustee

20. QUESTIONS? www.keyclub.org