Ohio Planning Conference Organizing for Reliability – A State Perspective – Session 2D

1. Ohio Planning ConferenceOrganizing for Reliability – A State Perspective – Session 2D Dave Holstein, Administrator ODOT Office of Traffic Operations July 15, 2014

2. TSM&O Strategies Organizing for Reliability - A State Perspective

3. What TSM&O Do We Do Now? • TSMO Strategies: • Work Zone Management • Incident Management • Special Event Management • Road Weather Management • Service Patrols • Traveller Info • Signal Coordination Organizing for Reliability - A State Perspective

4. What TSM&O Do We Do Now? Organizing for Reliability - A State Perspective • TSM&O Strategies: • Regional Operations • Transit Priority • Ramp Management • Managed Lanes • Connected Vehicles • OTHERS??? – This will be a key question in a minute.

5. TSM&O Funding Organizing for Reliability - A State Perspective

6. How is TSM&O Funded? Well….. In Central Office we request $$ for projects that we think needs to be done. In Districts – there are no TSM&O funds. Everything just part of other budget line items. Organizing for Reliability - A State Perspective

7. TSM&O Collaborations Organizing for Reliability - A State Perspective

8. Who Do We Work With on TSM&O?? • Well…… • Planning – Safety Program quite a bit • Construction – Spec committee; APL • Engineering – Review some plans; quite a bit on standards, signals and work zones. • Districts – Especially w/Highway Management. • Locals/MPO’s – As necessary but not that often. • Emergency Responders – Via OEMA/TMC Summary – Fair amount of collaboration but it just sort of evolved over time. Organizing for Reliability - A State Perspective

9. Organizational Structure Organizing for Reliability - A State Perspective

10. Organizational Structure • Central Office Division of Operations: • Office of Traffic Operations; • Office of Maintenance Administration; • Office of Aviation • Districts Organized Around: • Engineering (Planning/Design); • Construction; • Maintenance Organizing for Reliability - A State Perspective

11. TSM&O Plan Organizing for Reliability - A State Perspective

12. Where Do We Want To Be In 5 Years?? • This is PRECISELY the point: • ITS, signals, field devices, software, information dissemination, maintenance needs, number of programs, data applications, EVERYTHING (except staff size) has grown at a break neck pace. • Constant “fire drill” to just do what you have to do. Working in “Real-Time” with not much time left to think about the long term future. Organizing for Reliability - A State Perspective

13. Where Do We Want To Be In 5 Years?? Organizing for Reliability - A State Perspective Core functions - just evolved over time; Collaborations - similarly evolved often times based on personal relationships; Funding - requested “in real-time” as we need it. No formal long term plan - wait a minute………….

14. Where Do We Want To Be In 5 Years?? Organizing for Reliability - A State Perspective WE NEED A PLAN!!!!

15. Where Do We Want To Be In 5 Years?? Organizing for Reliability - A State Perspective WE NEED A PLAN!!!!

16. The Plan Won SHRP2 “Organizing for Reliability” Grant Completed Facilitated Self Assessment Strengths & Improvement Opp’s Identified Organizing for Reliability - A State Perspective

17. The Plan Organizing for Reliability - A State Perspective • With our improvement opportunities identified ODOT is required to create a plan to make them strengths. • General Improvement Areas Are: • Developing a Plan; • Making the business case for Operations; • Systems and Technology; • Organization & Staffing.

18. The Plan Organizing for Reliability - A State Perspective Rather than just address some weaknesses of what we are currently doing we decided to do a LOT more. We are going to look at everything….

19. The Plan Organizing for Reliability - A State Perspective Internal / external stake holder group being formed to BENCHMARK high performing practitioners of Operations. C.O., Districts, County Engineers, Cities, MPO’s, etc.

20. The Plan Organizing for Reliability - A State Perspective Potential core functions will be identified and existing ones will be vetted. Organization, staffing, products and functions will be evaluated against the current best in the country.

21. The End Game Organizing for Reliability - A State Perspective Every facet of ODOT’s Operations (C.O. and Districts) will be compared and contrasted to the best practitioners in the Country. The Stakeholder group will make recommendations to ODOT Executive Management that are unconstrained by our current limitations & practices (budget, collaborations, staffing, core functions, T.O.’s, EVERYTHING)

22. The End Game Organizing for Reliability - A State Perspective Those recommendations accepted by ODOT Executive Management will be memorialized in Ohio’s first long range TSM&O Plan. Goal is to be the premier operations program in the country.

23. The End Game Organizing for Reliability - A State Perspective We will learn from the best and add it to our own strengths in order to become the new standard of excellence in Operations. Very exciting – once in a lifetime/career opportunity.

24. Questions? Organizing for Reliability - A State Perspective