Pennsylvania s Early Learning Data Integration Model June 2009 Governor s Education Policy Advisors

1. Pennsylvania’s Early Learning Data Integration Model June 2009 Governor’s Education Policy Advisors

2. Today’s Presentation and Discussion Part I: Overview of Office of Child Development & Early Learning Part II: Integrated Data Systems - Early Learning Network and PELICAN UseUse

3. Part I: Overview of Office of Child Development & Early Learning UseUse

4. Office of Child Development and Early Learning OCDEL’s philosophy is to create a birth-5 early education system that not only helps give our children a bright start in life but also become the first block of a student’s education continuum to lifelong learning. Before we talk about specific programs, I want to touch on OCDEL’s strategy to promote quality early learning opportunities for all young children. OCDEL’s philosophy is to create a birth-5 early education system that not only helps give our children a bright start in life but also become the first block of a student’s education continuum to lifelong learning. Before we talk about specific programs, I want to touch on OCDEL’s strategy to promote quality early learning opportunities for all young children.

5. OCDEL Programs Although we prefer that people don’t think of OCDEL services as cut up into different bureaus, having a sense of where each service lies within the Office may be helpful. Although we prefer that people don’t think of OCDEL services as cut up into different bureaus, having a sense of where each service lies within the Office may be helpful.

6. OCDEL Programs (continued) Finance, Administration & Planning Planning Research & Evaluation Information Technology Coordination Budget & Financial Management Coordination Administration (Human Resources, Office Management) Communications & Policy Support UseUse

7. Part II: Integrated Data Systems-Early Learning Network and PELICAN and How Data Informs Improvements for Children and the Early Learning System

8. Early Learning Network: Assessment & Accountability Assessment & accountability are critical to the PA Approach, especially Systems Planning, Monitoring and Accountability Support to Meet & Maintain Standards Data to Guide Program Improvement Early Learning Network (ELN) & PELICAN are core to our approach assessment & accountability, including quality improvement

9. Elements of Assessment & Accountability Currently in Place

10. Early Learning Network Values

11. Early Learning Network OCDEL Quality Early Education Continuum: All OCDEL’s quality program: PA Pre-K Counts, Head Start, Keystone STARS (QRIS) child care programs (center- and family-based), Nurse Family partnership, Early Intervention from birth through 5, Parent-Child Home Program Information Collected: Child outcomes (as reported using the Work Sampling System online or Ounce online), 3 times per year Child and family demographics Teacher qualifications and experience Program quality as scored on appropriate Environmental Rating Scales Program demographics, including salaries and benefits for staff Pennsylvania’s Early Learning Network is designed to gather information on:   §         All OCDEL’s programs, including Head Start, state pre-K, QRIS child care programs (center- and family-based) , Nurse Family partnership, Early intervention from birth through 5, and any other OCDEL programs §         Child outcomes (as reported using the Work Sampling System online or Ounce online), about 3 times per year §         Child and family demographics §         Teacher qualifications and experience §         Program quality as scored on appropriate Environmental Rating Scales §         Program demographics, including salaries and benefits for staff   It is intended to link with PIMS, the K-12 data collection system in PA, and could potentially link to other data systems involving children, youth and families; health; juvenile justice; or other areas of interest. §         Children and teachers are assigned unique secure IDs to enhance information exchange while protecting confidentialityPennsylvania’s Early Learning Network is designed to gather information on:   §         All OCDEL’s programs, including Head Start, state pre-K, QRIS child care programs (center- and family-based) , Nurse Family partnership, Early intervention from birth through 5, and any other OCDEL programs §         Child outcomes (as reported using the Work Sampling System online or Ounce online), about 3 times per year §         Child and family demographics §         Teacher qualifications and experience §         Program quality as scored on appropriate Environmental Rating Scales §         Program demographics, including salaries and benefits for staff   It is intended to link with PIMS, the K-12 data collection system in PA, and could potentially link to other data systems involving children, youth and families; health; juvenile justice; or other areas of interest. §         Children and teachers are assigned unique secure IDs to enhance information exchange while protecting confidentiality

12. Early Learning Network Connections to K-12 and Other Assessment/Accountability and Data Systems:   Links with PIMS, the K-12 data collection system Could link to data systems such as child welfare; health; juvenile justice; or other areas of interest. Secure ID’s Children and teachers are assigned unique secure IDs to enhance information exchange while protecting confidentiality

13. 8 Benefits of the Early Learning Network 1. Parents receive feedback on how well their young children are progressing in their early childhood program. 2. The child assessment approach has been designed to benefit all OCDEL’s early childhood programs. 3. This approach will institutionalize the cross-agency nature of OCDEL by integrating both the professional development and information technology systems.

14. 8 Benefits of the Early Learning Network 4-8. We will: * be able to improve professional development and the technical assistance system * avoid multiple assessments of children * have a unique pool of data to prove the soundness of Pennsylvania’s investments in early childhood * be able to identify which early childhood programs best support development for particular types of children and which type and level of program (e.g., length of day, amount of services) best meet children’s needs * adhere to OCDEL’s cross-agency mission focus on the needs of children and parents, rather than program silos

15. Early Learning Network Profile 4,000 program sites 25,000 teachers 225,000 children Early childhood – higher education and workforce A centralized repository of early learning information about children, family, program and teachers. The number of teachers that will be entering information into the data base is more than 25,000. A web-based real time connection between Keystone STARS, Pre-K Counts, Early Intervention, Head Start, and other OCDEL programs and OCDEL. Over 4,000 sites will be involved. Demographic and outcome data for over 225,000 children. Information to be shared with the unique identifier system serving public education so that a full picture of a child’s educational progression starting in early childhood through grade 12 will be available. A centralized repository of early learning information about children, family, program and teachers. The number of teachers that will be entering information into the data base is more than 25,000. A web-based real time connection between Keystone STARS, Pre-K Counts, Early Intervention, Head Start, and other OCDEL programs and OCDEL. Over 4,000 sites will be involved. Demographic and outcome data for over 225,000 children. Information to be shared with the unique identifier system serving public education so that a full picture of a child’s educational progression starting in early childhood through grade 12 will be available. A centralized repository of early learning information about children, family, program and teachers. The number of teachers that will be entering information into the data base is more than 25,000. A web-based real time connection between Keystone STARS, Pre-K Counts, Early Intervention, Head Start, and other OCDEL programs and OCDEL. Over 4,000 sites will be involved. Demographic and outcome data for over 225,000 children. Information to be shared with the unique identifier system serving public education so that a full picture of a child’s educational progression starting in early childhood through grade 12 will be available. A centralized repository of early learning information about children, family, program and teachers. The number of teachers that will be entering information into the data base is more than 25,000. A web-based real time connection between Keystone STARS, Pre-K Counts, Early Intervention, Head Start, and other OCDEL programs and OCDEL. Over 4,000 sites will be involved. Demographic and outcome data for over 225,000 children. Information to be shared with the unique identifier system serving public education so that a full picture of a child’s educational progression starting in early childhood through grade 12 will be available.

16. Early Learning Network and PELICAN ELN is embedded in PELICAN PELICAN is: Pennsylvania’s Enterprise to Link Information for Children across Networks (PELICAN) - A single integrated information system that automates and supports all PA’s early learning & education programs PELICAN spans the continuum of early childhood services- Pre-K Counts, Keystone STARS, Child Care Works Subsidy, 0-5 Early Intervention, etc.

20. Early Learning Network: A Phased Approach Phase 1 Planning/Feasibility Study- July 2007 through February 2008 Creation of the Early Learning Network blueprint, including cost projections, analyzing current information systems, documenting business needs across programs, gaining information from stakeholders. Phase 2 System Design February 2008-July 2009 Finalize data elements and detailed technology design Focus on security/confidentiality requirements

21. Early Learning Network: A Phased Approach Phase 3 Pilot Roll Out July –September 2009 Early implementation with PA Pre-K Counts and Early Intervention using assessment piece September roll out to most center-based programs: includes assessment and other child, teacher, program data Focus on training and on technical Assistance to early users Phase 4 Full Scale Implementation 2010 Implementation with remaining OCDEL programs, family & home care providers

22. Early Learning Network: A Partnership Pennsylvania foundations are contributing to the systems development for the Early Learning Network: William Penn Foundation Grable Foundation Heinz Foundation Initial work also supported with federal Office of Special Education Program Grant IES grant support for linking to K-12 data system Advisory Committee established to assure ongoing stakeholder input PDE has assigned PPIDs to 600 staff so far, and is building an automated interface to add teachers in real time for September, when we plan to add HS, ABG, STAR 3 & 4 etc. EI will be included as of about Febrary as they come in through HCSIS. PA Secure IDs are currently being assigned to PA PKC children and will be assigned to all children in the above programs as of September. We have not determined in detail how we will share data back and forth between pre-K and K, but PA Secure ID will help protect child confidentiality. Plans for stimulus funding specifically (tentatively) include: Help desk Staff to maintain data quality Exploring a state IRB to oversee ethicality of research projects and data sharing Looking at reporting needs and determining how best to meet needs of all stakeholders in a unified, but user friendly way (this may mean different data reports for state number crunchers and the public, for example. PDE has assigned PPIDs to 600 staff so far, and is building an automated interface to add teachers in real time for September, when we plan to add HS, ABG, STAR 3 & 4 etc. EI will be included as of about Febrary as they come in through HCSIS. PA Secure IDs are currently being assigned to PA PKC children and will be assigned to all children in the above programs as of September. We have not determined in detail how we will share data back and forth between pre-K and K, but PA Secure ID will help protect child confidentiality. Plans for stimulus funding specifically (tentatively) include: Help desk Staff to maintain data quality Exploring a state IRB to oversee ethicality of research projects and data sharing Looking at reporting needs and determining how best to meet needs of all stakeholders in a unified, but user friendly way (this may mean different data reports for state number crunchers and the public, for example.

23. Planned Research to Improve Outcomes for Children We will examine: links between the learning environment, teacher professional characteristics, and child development/outcomes. contextual effects inside the classroom to better understand how children’s peers may impact their development. the effects of mobility on the continuity of service and impact on performance outcomes since we can follow children.

24. Planned Research to Improve Outcomes for Children We will examine: receiving multiple services—from a single provider, across multiple unaffiliated providers, and multiple services over time. multiple risks on performance outcomes in terms of the type and amount of risk exposure. spatial analysis with geo-coded child and provider information about access to high quality ECE. link between teacher qualifications and other professional characteristics on measures of classroom environment and student performance.

25. PELICAN Early Learning Network ELN draws information from various existing PELICAN systems New ELN data elements are collected through new screens in HCSIS (for EI programs) and PELICAN PA Pre-K Counts (for all other programs) The same data elements are collected via new screens, but screens were built upon existing mapping and ‘look’ for user accessibility; both are shown here