1 / 10

FEMA Public Assistance Grant Application Training

FEMA Public Assistance Grant Application Training. Lessons Learned UC Davis May 18-19, 2009. Basic Principles. FEMA aid is based on need “No loss” = “No assistance” The burden of proof that damage has occurred falls entirely on UC Davis Two funding streams:

haven
Download Presentation

FEMA Public Assistance Grant Application Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. FEMA Public Assistance Grant Application Training Lessons Learned UC Davis May 18-19, 2009

  2. Basic Principles • FEMA aid is based on need • “No loss” = “No assistance” • The burden of proof that damage has occurred falls entirely on UC Davis • Two funding streams: • INF: Immediate Need Funding (60 days) • PA: Public Assistance Grants (years)

  3. Cautionary Tales • LA County / Northridge (INF) • Received (and spent) $75m • Returned $45m to FEMA for documentation failures • Net: 40% • Port Authority of NY and NJ / WTC (INF) • Received $3.319b • Returned $1.593b • Net: 48%

  4. Cautionary Tales (con’t) • Memorial Medical Center / Northridge (PA) • Minor damage repaired $37,524 • FEMA PA claim denied • MMC spent an additional $99,814 re-exposing the damage in appeal of FEMA’s denial • Claim “won” and paid $26,286 • Net: 19%

  5. Frequent Causes for Denial • Policies did not exist prior to the disaster • for exceptional purchasing, lodging & feeding EOC and policy team, etc. • Deadlines missed • Failure to participate in the PDA • Decisions and rationale not documented • Subject to “Monday morning quarterbacking”

  6. Frequent Causes (con’t) • Equipment not correlated to FEMA schedules • Lacking correlation, cost reimbursed at cheapest possible rate on schedule • “dump truck” = $19/hour • “28 yd3 off-highway dump truck, 401-450 HP” = $115/hour • Work not legally required of the governmental entity

  7. Existing Policies / May Need Edits • Higher Limits for Disaster Purchasing Authority • How high? Per purchase or cumulative? • Cost Accounting • Make sure existing systems track data elements required by FEMA • Tie UC Davis equipment to FEMA schedules • Animal Care • evacuees only, or evacuees and disaster workers? • Documentation of Disaster Damages

  8. Recommended Policies • Disaster Workers • Child Care, • Feeding/Lodging • Disaster Overtime Pay • Exempt and Non-Exempt? • Compensatory time always reimbursed as straight, do we want to require payment of OT during disasters? • Volunteers • If tracked, they can be used as institutional cost share

  9. Recommended Policies (con’t) • Donated Goods • Refusal, Tracking, Management • Operational issues • ID Cards, licenses, fee waivers • Funding of disallowed expenses • Centralized vs. Decentralized responsibility

  10. Preparedness Steps • Purchase home disaster kits for disaster workers • Sister campus arrangements • Including EOC staff exchanges

More Related