Comprehensive Program Management Report for the First 80 Days

1. GROSSMONT-CUYAMACA COMMUNITY COLLEGE DISTRICTPROGRAM MANAGEMENT REPORT August 20, 2013 FIRST 80 DAYS

2. PROGRAM GOALS • Clear Accountability • Implement Best Industry Practices • Standardized Policies and Procedures • Clear Program Budget and Traceability • Tailored Program Controls • Measure Performance • Outreach/Local Business Participation • Communication – Internal and External • Continuous Improvement

3. UNIFIER CORE PLATFORM Program Controls Oracle Unifier – Program Management/Controls System • State of the Art Configurable Workflow and Task Management System • Advanced Business Process Automation • Full Featured, Secure Document Management • Dashboards • Comprehensive Audit Logs (Accountability) • Financial Reporting Tool

4. Program Controls Future Dashboards, Reporting, and Metrics

5. Program Controls Program Budget & Cash Flow

6. Program Controls Program Management Plan (PMP) • Program Governance Document • Standards and Procedures • Policy Guidelines • Processes and Workflows • Digital Document Control • Dynamic to Meet Needs of Program Changes • Best Practices What is it?

7. Communications and Engagement Bond Program Communications Plan Purpose: build a district-wide communications infrastructure providing timely, regular and accurate information to the public regarding Proposition R/V projects. The plan identifies: • Objectives • Target Audiences • Communications Channels • Key Messages and Boilerplate • Strategies and Tactics to Achieve Communications Objectives

8. Communications and Engagement Propositions R and V Construction Program Website The bond program website will provide a single location to provide up-to-date, accurate and transparent information about: • All Proposition R projects, including a photograph, project details, and sustainability features • All Proposition V information, with individual project pages to include renderings and project information as it becomes available • All CBOC information, reports and meeting details • All program reports, schedules, and financials.

9. Communications and Engagement Citizens’ Bond Oversight Committee • Recruitment to - engineering, construction, architectural and business organizations with East County membership. • Revised handbook - user-friendly and enhances ability of members to identify and engage with District leadership and Governing Board. • Monthly Program Updates • Greater outreach planned so all members may participate in campus/project tours.

10. Communications and Engagement Small Business Outreach Program The District’s Small Contractor Outreach Program will promote the participation of the following groups: • Small, disadvantaged, minority-owned, woman-owned or disabled veteran-owned businesses, to be added to a Database of Small and Underutilized Businesses. • Businesses located specifically in the GCCCD boundaries, to be added to a Database of East County Businesses • Businesses located elsewhere within San Diego County, to be considered ‘local’ Advance bid notifications will be provided to these groups. Program and project-specific outreach events will be coordinated. Diamond Pacific Construction is located in La Mesa and is certified as a SBE and a DVBE

11. Activities To Date (partial) • Program Budget + Detailed Project Budgets • Infrastructure master planning - kickoff • EIR update – kickoff • Program material standards and specifications - kickoff • Architect RFQ – interviews and pool selection late August • Communications Plan – under review • Website update – in construction • Recruitment for CBOC vacancies • CBOC handbook updated • Project Fact Sheets • LEED recommendation – drafted

12. Thank you!