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GROSSMONT COLLEGE

UNDERSTANDING THE PLANNING PROCESS. GROSSMONT COLLEGE. Reasons for change. Process not integrated or well understood. Approach to Change. Examined current practices and structure and explored successful models from other institutions Identified areas for change

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GROSSMONT COLLEGE

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  1. UNDERSTANDING THE PLANNING PROCESS GROSSMONT COLLEGE

  2. Reasons for change • Process not integrated or well understood

  3. Approach to Change Examined current practices and structure and explored successful models from other institutions Identified areas for change • Planning cycle length and points of integration • Annual implementation structure • Committee structure • Deleted Equipment Technology Committee • Added Institutional Review Committee • Reorganized Educational Development and Innovation Committee to the Resource Development Committee • Established Institutional Excellence Committee

  4. Why is this planning process important? Overview of a $59.2 million Budget

  5. Planning Session Outcomes At the conclusion of the training, the participants will be able to: Recall and explain the college Vision and Mission Become familiar with the annual and long term college planning processes and how you might be involved. Understand the annual planning goals for 2011/12

  6. Simple approach to Institutional Excellence "PIE" principle – applies to all levels of planning

  7. Planning • A formalized procedure by which decisions are made and integrated in organizations.

  8. Strategic Planning • Characteristics • Systematic and ongoing • Anticipates and responds • Three to five years beyond present • Focuses on external environment • Deals with “big” issues • Spans organizational boundaries • Deals with uncertainty • Values expert judgment

  9. Strategic Planning Emphasis on the environment Oriented toward change Vision directed Proactive Emphasis on doing the right thing Art Operational Planning Emphasis on the enterprise Emphasis on stability Follows a blue print Reactive Emphasis on doing things right Science Differentiating Strategic Planning from Other Forms of Planning

  10. Components of a Strategic Plan • Vision – An ideal, credible, attractive, and unique future image for an organization. • Mission – A general statement of the fundamental purpose of an organization and the foundation for developing the organizational goals and objectives. • Goals – A broad statement that describes ultimate ends and achievements for an organization.

  11. VISION Grossmont College – Changing lives through education

  12. MISSION Grossmont College is committed to providing an exceptional learning environment that enables diverse individuals to pursue their hopes, dreams and full potential and to developing enlightened leaders and thoughtful citizens for the global community.

  13. 6-year College Strategic Plan Priority Goals Student Access Goal 1: Better serve students in historically under-served populations Goal 2: Respond to changing community needs Learning and Student Success Goal 3: Provide an Exceptional Learning Environment to Promote Student Success Goal 4: Promote Student Success for Historically Under-served Populations Goal 5: Promote Student Success for Historically Under-prepared Populations Fiscal and Physical Resources Goal 6: Promote Institutional Effectiveness Goal 7: Develop and maintain an exceptional learning environment Goal 8: Maximize Revenue from Traditional and Non-Traditional Sources Economic and Community Development Goal 9: Enhance Workforce Preparedness Goal 10: Develop Innovative Partnerships That Meet Long-term Community Needs Value and Support of Employees Goal 11: Promote Employee Success

  14. Department/Unit6-Year Plan Components Background • Program Review recommendations • Advisory Committee recommendations • Certification/Accreditation Requirements Plan Sections – these correspond closely with the sections of the program review document • Community outreach/response • Student success and support • Department/unit resources and development • Faculty/staff professional development • Staffing needs • Student outcomes

  15. Annual Planning Process

  16. Online Department Plan Manager

  17. Online Department Plan Manager (cont'd)

  18. Annual Planning Ties to Strategic Plan Annual planning goals developed at leadership retreat (involves staff, faculty, and administrative leaders) Used to guide annual plan activity development Annual planning goals are one of scoring criteria

  19. Setting Scoring Criteria Criteria value priorities set by college Ensure submissions are strategic in nature • Not operational Criteria had to be communicated and treat divisions fairly • Ran activity scoring simulation One-time funding only, no ongoing allocations Activity cost not considered in prioritization

  20. Institutional Review CommitteeScoring Criteria

  21. Funding Allocation & Next Steps Planning & Resources Council (P&RC) reviews & recommends funding based on available budget Unfunded activities sent to Resource Development Committee (for possible referral to other funding sources) Funded activities must present outcomes to college (ROI) at end of cycle

  22. Evaluation(Assessment)

  23. Program Review Strategic & Unit Plans Key Integrated Components Annual Implementation Plans Student Learning/Service Outcomes Budget Development

  24. What's in store for this year?

  25. Annual Planning goals Student Access Goal 1: Better serve students in historically under-served populations Goal 2: Respond to changing community needs Learning and Student Success Goal 3: Provide an Exceptional Learning Environment to Promote Student Success Goal 4: Promote Student Success for Historically Under-served Populations Goal 5: Promote Student Success for Historically Under-prepared Populations Fiscal and Physical Resources Goal 6: Promote Institutional Effectiveness Goal 7: Develop and maintain an exceptional learning environment Goal 8: Maximize Revenue from Traditional and Non-Traditional Sources Economic and Community Development Goal 9: Enhance Workforce Preparedness Goal 10: Develop Innovative Partnerships That Meet Long-term Community Needs Value and Support of Employees Goal 11: Promote Employee Success

  26. How can you get involved? Be a part of your department/unit discussions on annual planning activities Help assess the outcomes of the department/unit annual activities Serve on the Institutional Review Committee (IRC) Attend the department/unit presentations to the IRC Attend the annual progress presentations to the Planning and Resources Council

  27. Planning Session Outcomes At the conclusion of the training, the participants will be able to: Recall and explain the college Vision and Mission Become familiar with the annual and long term college planning processes and how you might be involved. Understand the annual planning goals for 2011/12

  28. For more information go to: www.grossmont.edu/planning QUESTIONS?

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