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Writing for Business

Writing for Business. Collaborative Reports. Collaborative Writing. 87% of all business writing is done in a group or team. The average business document is reviewed by 3-5 people by the time the final draft is complete.

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Writing for Business

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  1. Writing for Business Collaborative Reports

  2. Collaborative Writing • 87% of all business writing is done in a group or team. • The average business document is reviewed by 3-5 people by the time the final draft is complete. • 100% of all business documents are created within an organizational culture.

  3. Work in a Group • Get Acquainted 4 • Define the Task 4 • Plan Procedures • Evaluate Procedures

  4. Writing Procedure • Prewrite determine audience, purpose perform research, analysis • Draft format to meet internal, external needs • Edit revise for content, style and format

  5. Tools • Prewrite outline content, shared files • Draft revise outline, shared files • Edit revision protocol editing steps

  6. Tools • Prewrite outline content, shared files • Draft revise outline, shared files • Edit revision protocol editing steps

  7. Outline Tools • analysis flow • MS Word

  8. Tools • Prewrite outline content, shared files • Draft revise outline, shared files • Edit revision protocol editing steps

  9. File Sharing Tools • server space G:\lab\temp • MS Word

  10. Tools • Prewrite outline content, shared files • Draft revise outline, shared files • Edit revision protocol editing steps

  11. Editing Tools • Work organization • Editing steps

  12. Shared Editing

  13. Single Editorship

  14. Editing Hierarchy

  15. Editing Step One evaluate content of document • document responsive to context, situation? • message clear to a “new” reader? • beginning section provide accurate summary • body data valid and complete? supported by examples or data? • all the steps in the logic provided? • headers accurately represent section content?

  16. Editing Step Two evaluate message format • does it conform to requests and expectations? • is it clean, crisp and professional looking? • are address/signature details correct? political? • are layout elements lined up and consistent? • do graphics support the message? • are ideas presented in a reasonable, clear order?

  17. Editing Step Three evaluate writing style • focus on an action or decision; active voice • reader’s needs recognized; sales attitude • tone assertive and straightforward; direct • prose clear, concise and direct; no redundant words or sentences • not too informal, nor too bureaucratic and wordy • no inappropriate gender-specific language

  18. Editing Step Four proofread language use • read sentences for complete logic • check that all words are used correctly • read words for spelling pairs • scan for correct punctuation • check key grammar areas • insure that mood, tense, person are consistent and logical

  19. Editing Step Five Final Proofreading • Review and Approve Content • Review and Approve Format • Review and Approve Style • Review and Approve Language Use • Read ENTIRE document for coherence in tone, appearance, responsiveness to assignment goals.

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