Utilization of TBTEAM web tool in TA planning development

1. Utilization of TBTEAM web tool in TA planning development • Soleil Labelle • Meeting on National TB strategic planning • Moldova, 8-11 October 2012

2. TBTEAM • Build up national capacity and ownership of countries’ TA plans and implementation. • To help countries and international agencies coordinate TA through a well-organized network of technical partners, including CSO, NGO. • To enable the most effective use of all national and external resources. • To help countries and partners with ad-hoc requests for assistance that could be provided by a consultant within a large pool of qualified experts.

3. The TA Planning framework • Know the steps! • The TBTEAM website • Why use it? • TA planning online • Find experts, partners • Enter missions • Generate TA plan • Be visible! • The Education & Training Manual • Get trained! Session agenda

4. What is the TBTEAM TA plan framework? • It is a guide to help facilitate the development of comprehensive, and costed TA plans. • It consists of 10 components that help countries effectively plan the TA in their country. • It is based on your NSP and helps to implement the NSP.

5. Phase 1: Preparatory Work 1.Task: Briefly describe the purpose of the activity. Detailed terms of reference should be included. Elements of a TA plan 5. Funding gap: Estimated cost minus the available funding. Represents the funding gap needed to implement the activity. 2. Estimated Cost: Total estimated cost of the mission using UN or other organization rates as a guide. 3. Available Funding: What monetary funding exists within the NTP. GF grants, partner budgets, etc. for this activity? 4. Funding source: What is the available funding source?

6. Phase 1: Preparatory Work 6.Expert: If known, indicate the name of the consultant (national or international). Where there is not an expert identified, there is a human resource gap. Elements of a TA plan 10. GF grant activity reference and service delivery area: Since GF TA plan is a subset of the comprehensive TA plan, noting the GF grant activity reference could facilitate reporting. 8. Timeframe: The calendar element of the TA plan is crucial! Missions should be organized in advance to secure funding and the best consultants. 9. Status: Planned, confirmed, completed, TA request, cancelled or postponed 7. Responsible officer/partner: The person in charge of coordinating the mission.

7. Before we go into details – Is TBTEAM accurately reflecting the missions happening in your country? How do you plan ta effectively? Involving partners & donors

8. TBTEAM Missions By WHO Region, January 2012 to September 2012 Source; TBTEAM Website 9. Status: Planned, confirmed, completed, TA request, cancelled or postponed

9. 1.Task: Briefly describe the purpose of the activity. Detailed terms of reference should be included.

10. 7. Responsible officer/partner: The person in charge of coordinating the mission. TBTEAM Missions by Technical partner In European Region, January – September 2012 Source; TBTEAM Website

11. Missions by country European Region January – September 2012

12. The TA Planning framework • Know the steps! • The TBTEAM website • Why use it? • TA planning online • Find experts, partners • Enter missions • Generate TA plan • Be visible! • The Education & Training Manual • Get trained! Session agenda

13. Why use TBTEAM? • Opportunities for NTP to take charge of its own TA needs and plans • Engages ALL partners, incl NGO, CSO in the process • Better coordination and planning of missions • Ability to track TA and anticipate scheduling conflicts • Coordinates use of resources for TA and identifies gaps.

14. Added benefits • Limits ad hoc, fragmented and duplicated events • Enables, you as recipient of TA, to provide feedback on the consultants • Provides opportunity to build on past missions • Provides opportunity to build the local capacity

15. The TA Planning framework • Know the steps! • The TBTEAM website • Why use it? • TA planning online • Find experts, partners • Enter missions • Generate TA plan • Be visible! • The Education & Training Manual • Get trained! Session agenda

16. Log-in/National Info

17. Accessing the Expert List • 1. Click on the “TBTEAM Experts” tab from the homepage. • 2. In the “main area of expertise” tab, select what kind of expert you need. • 3. Fill in any other search criteria you need • 4. Click “search” and view the profile.

18. Experts profile

19. Accessing the partner list • Click on the “Engage with TBTEAM partners” from the homepage • Click on the name of the partner to view their information

20. Generating the TA plan • A TA plan is comprised of a series of TA events. • Entering a TA plan means entering all the TA events that are happening in the country. • Once all the TA missions are entered, it is then possible to generate the TA plan and export it to excel.

21. Log-in/National Info

23. LINK BACK TO THE 10 ELEMENTS OF A TA PLAN

24. R E M E M B E R National Coordinators need to regularly check the TBTEAM website and consult with NTP, Partners and Regional TBTEAM Focal Points to ensure that the TA plan is up to date and captures all the TA events happening in the country.

25. Education & Training Package WHAT is it? TBTEAMs new strategy to build capacity and continuity WHY? Response to countries requesting increased support on the tools of TBTEAM. Response to the need of continuity of messaging WHAT'S in it? Educate on the mission and purpose of TBTEAM. Increase capacity around utilization of TBTEAM tools.

26. Thankyou! http://www.stoptb.org/countries/tbteam/