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2010-2011 Budget

2010-2011 Budget. Raytown C-2 School District. Budget Message. Goals Increase Student Achievement Improve Facilities Through Capital Improvements 15% - 20% Balance (Funds 1 & 2) Balanced Budget For FY 11. Revenues. State Foundation Formula

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2010-2011 Budget

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  1. 2010-2011Budget Raytown C-2 School District

  2. Budget Message • Goals • Increase Student Achievement • Improve Facilities Through Capital Improvements • 15% - 20% Balance (Funds 1 & 2) • Balanced Budget For FY 11

  3. Revenues • State • Foundation Formula • Anticipated $1.3 Million Dollar Shortfall (4% Reduction) • Could Be More (State Revenues) • Exposure • Transportation • Governor Reduces Allocation By $70 Million • Loss Of $462,000 In Revenue • Exposure • Proposition C • $500,000 Dollar Shortfall In FY 10 • Exposure

  4. Revenues • Local • $50 Million Of Total Budget • Tax Collection • Historically 92.5% Collection Rate • 90% Collection Rate In FY 10 • Anticipated $700,000 Dollar Shortfall FY 10 • $3 Million In Delinquent Taxes Collected (Average $1.8 Million/10 years) • Exposure

  5. Revenues • Federal • ARRA Monies Disappear • Service Oriented Revenue Stream • Subject To Appropriation • Reimbursement v. Cost Unbalanced

  6. Local • Fines • State Utilities • Decline In Revenues Linked To Reassessment

  7. Expenditures • Salaries And Benefits • ($71.5 Million FY 11) • Increase In Retirement Benefits (PSRS/PEERS Mandate) • Capital Projects • Approximately $3.3 Million Dollars • Plant Improvements • Equipment Upgrades • Lease Purchase Payments

  8. Balances • Fund 1 & 2 • Board Goal Of 15% - 20% • Cash Flow • Increase Over FY 09 • Why • Carryover Projects • Frugal Spending • Conservative Estimates

  9. Balances • Supporting Documentation

  10. Exposures To FY 11 Budget • State Revenues • Foundation Formula • Anticipated 4% Reduction ($1.3 Million) • Potential Reduction Of 10% ($3.16 Million) • Transportation • Anticipated ($462,000) • Proposition C • $500,000 Loss In FY 10 • Dependent On State Sales Tax Collections

  11. Exposures To FY 11 Budget • FY 10 Budget Reductions • Stay The Course • Local • Collection Rate Of Taxes • ($700,000) • Reassessment FY 12

  12. Credibility And Controls • Monthly/Quarterly Budget Analysis • Monthly • Budget Analysts (Yelton/Blevins/Markley) • Quarterly Reporting To BOE • October Regular Meeting • Revenue Collections Report (Analysis) • Expenditure Reports By Departments (Analysis) • Projections Of Collections Of Revenue v. Expenditures With Anticipated Ending Balances • Adjustments +/- With Reallocation Based On Needs • Superintendent Approval/BOE Recommendation • This Method Will Become Basis For Building Future Budgets

  13. Credibility And Controls • Quarterly Reporting To BOE • December Regular Meeting • Revenue Collections Report • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Expenditure Reports By Departments • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Projections Of Collections Of Revenue v. Expenditures With Anticipated Ending Balances • Adjustments +/- With Reallocation Based On Needs • Superintendent Approval/BOE Recommendation

  14. Credibility And Controls • Quarterly Reporting To BOE • December • Require Departments To Allocate Budget Spending On Projects/Items By March Of Current Fiscal Year • Note That Minor Expenditures Will Occur Through June For Operational Needs • Conduct Meetings With Departments To Determine Budget Needs For FY12 • Departments Will Be Required To Investigate Costs Of Budget Allocations With Connections To District Mission/Vision And Board Goals • Department Budgets Will Be Zero-Based Beyond Allocated Spending • February Deadline For Budget Needs • Meet With County Officials Concerning Reassessment • Meetings Will Continue Through February

  15. Credibility And Controls • Quarterly Reporting To BOE • 2nd February Board Meeting • Budget Work Session • Revenue Collections Report • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Expenditure Reports By Departments • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Projections Of Collections Of Revenue v. Expenditures With Anticipated Ending Balances • Adjustments +/- With Reallocation Based On Needs • Superintendent Approval/BOE Recommendation

  16. Credibility And Controls • 2nd February Board Meeting • Budget Work Session • Preliminary Budget Recommendations Revenues/Expenditures For FY 12 • Operations • Salary/Benefit Recommendations • Debt Service Expenditures • Capital Improvements • Recommendations Will Be Made On Most Recent Information From General Assembly, Feds, and County; Subject To Change

  17. Credibility And Controls • Quarterly Reporting To BOE • May Regular Meeting • Revenue Collections Report • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Expenditure Reports By Departments • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Projections Of Collections Of Revenue v. Expenditures With Anticipated Ending Balances • Adjustments +/- With Reallocation Based On Needs • Superintendent Approval/BOE Recommendation

  18. Credibility And Controls • Quarterly Reporting To BOE • May Regular Meeting • Preliminary Budget Recommendations Revenues/Expenditures For FY 12 • Operations • Salary/Benefit Recommendations • Debt Service Expenditures • Capital Improvements • RayTeam Recommendations • Recommendations Will Be Made On Most Recent Information From General Assembly, Feds, and County; Subject To Change

  19. Credibility And Controls • June Regular Meeting • 1st Read Of FY 12 Budget • Revenue Collections Report • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Expenditure Reports By Departments • Amounts By Dollars Percentage Of Budget With Anticipated Balance Effects By Fund • Projections Of Collections Of Revenue v. Expenditures With Anticipated Ending Balances

  20. Credibility And Controls • June Regular Meeting • 1st Read Of FY 12 Budget • Budget Recommendations Revenues/Expenditures For FY 12 • Operations • Salary/Benefit Recommendations • Debt Service Expenditures • Capital Improvements • RayTeam Recommendations • Recommendations Will Be Accompanied By Documented Costs Of Proposals Of Projects/Items Of Purchase • Newly Approved Purchasing Policies Will Verify Spending Through Approval Of The BOE

  21. Credibility And Controls • 2nd June Meeting • Public Comment • Board Questions • Board Approval of FY 12 Budget

  22. Credibility And Controls • Monthly Analysis Of Revenues/Expenditures • Currently Done/Continued • Quarterly Reporting To BOE • In-Depth Reporting/Discussion • Increased Knowledge Of BOE • Zero-Based Budgeting • Increased Accuracy Of Ending Balances • Increased Communication Between Departments • Accurate Allocation Of Funds Based On Need • Checks And Balances Of Additional Funding Needs

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