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2011 Advantage Program

2011 Advantage Program. Finishing off the HSMS Review. Session Resources. Please use the following: 2011 Safety Groups Advantage Program – Program Requirements WSIB HSMS Review Form HSMS Review Standard template Your HSMS Program.

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2011 Advantage Program

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  1. 2011Advantage Program Finishing off the HSMS Review

  2. Session Resources Please use the following: • 2011 Safety Groups Advantage Program – Program Requirements • WSIB HSMS Review Form • HSMS Review Standard template • Your HSMS Program

  3. Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2011 2011 Advantage Program Timeline Guideline MEETINGS: Orientation / Leadership Intro Auditor Training Meeting #3 Meeting #4 Meeting #5 ACTIONS: Create written Standard for HSMS Audit Complete Intro Auditor Training or verify training qualifications Complete HSMS Audit Submit completed HSMS Audit Report to Mgmt Mgmt develops Continual Improvement Plan Mgmt initiates Continual Improvement Plan REPORTING: PROGRESS REPORT 1 DUE: SPRING PROGRESS REPORT 2 DUE: FALL YEAR END REPORTING DUE: DEC 15 ADVANTAGE APPLICATION DUE: DEC 15 ACTION PLAN DUE: FEB 28

  4. 2011 Advantage Program YEAR-END CHECKLIST: • Written Standard 20% • Interior Auditor Training Record 20% • Completed WSIB HSMS Review (internal audit) 20% • Senior Management Sign-off (HSMS & Action Plan) 20% • Written Action Plan (Continual Improvement Plan) addressing the HSMS Review 20% IMPORTANT: • All handed in • All desk audited • All must be complete by Dec 31, 2011

  5. HSMS Review 2010 vs. 2011 • 2010 Validation Audits Observations: • Written Standard!! • Must use WSIB HSMS Review • Evidence needs to be documented on the WSIB HSMS Review • May be many Non-Conformities & its OK • Date your WSIB HSMS Review • “Qualify” your Internal Auditor – it’s not a resume

  6. HSMS Review 2010 vs. 2011 • 2011 Audit expectations are different • Expect to see 2010 Conformities change to 2011 Non-Conformities • Due to: • “Process” with higher expectations • WSIB Intro to Audit Training • Min. 2 Sources of Evidence: • Required Document Review source • 2nd Source of evidence (doc, rec, obs, interv).

  7. Written Standard • Process is important • Review your written Procedures for conducting the HSMS process (from 2010, 2009) • Compare to this template

  8. Written Standard • Template was developed from: • Standard template in “Employer Guidelines” • 2011 Safety Groups Advantage Program Requirements ( in template in BLUE) • 2011 WSIB Intro to Audit Training session

  9. Written Standard Review Sections: • Purpose • Roles & Responsibilities • Procedures: • From WSIB Intro to Audit Training - 5-Part Audit Process • Process should produce these Reports: • Audit Plan • WSIB HSMS Review completed • Audit Report • Action Plan (Continual Improvement Plan)

  10. Audit Process • Audit Plan (initiate and prepare) • Conduct Audit • Document Review (Min. Requirement) • Gather Evidence (Secondary source) • Findings (Conformity or Non-Conformity) • Audit Report • Management Review & Sign off • Action Plan (Continual Improvement Plan)

  11. Conducting the Audit • Document Review: • Audit Criteria: • WSIB HSMS & • Firm’s Standards (P&P’s)

  12. Conducting the Audit • Document Review: • Policy / Procedure – list; plan next source • No Policy/Procedure; Not in writing = Non-Conformity – Continue Document Review

  13. Conducting the Audit • All Non-Conformities due to lack of written document may be moved to your Audit Report and Action Plan (2.1) • All HSMS Criteria with written Documents – Gather Evidence (2nd source) based on what is written in the Document (P&P) (2.2) • “Are we following our own rules?” • Gaps in HSMS Program? – Confidence Level? • Document 2nd Source Evidence collected & determine Findings (Conformity or Non-Conformity) (2.3)

  14. Audit Report • Include Audit Plan components (Objectives, Criteria, Scope) • All Non-Conformities (& weak Conformities) move to Audit Report (3.) • i.e. A.1.3 c. Sr.Mgmt Promotes health & safety in the community & why a non-conformity… • Meet with Sr. Management to discuss HSMS Review & Audit Report (4.)

  15. Audit Report Example:

  16. Action PlanContinual Improvement Plan • Audit Report and Action Plan (Continual Improvement Plan)may be combined as one report • Senior Management Reviews & Develops • Responds to ALL Non-Conformities with Planned Action (5.) • Includes: • Non-Conformity • Action to be taken • Who is Responsible • Timelines • Action Plan must be initiated in 2011

  17. Action PlanContinual Improvement Plan Example:

  18. Senior Management Sign-off • Meet with Senior Management on: • Completed WSIB HSMS Review • Senior Management reviews and signs-off on HSMS • Sr. Management develops Action Plan • Senior Management develops, reviews and signs-off on Action Plan • Ensure both are dated • Sign-offs may also be through Management Meeting Minutes • Both Sign-offs are submitted at Year-end

  19. 2011 Advantage Program YEAR-END CHECKLIST: • Written Standard 20% • Interior Auditor Training Record 20% • Completed WSIB HSMS Review (internal audit) 20% • Senior Management Sign-off (HSMS & Action Plan) 20% • Written Action Plan (Continual Improvement Plan) addressing the HSMS Review 20% IMPORTANT: • All handed in • All desk audited • All must be complete by Dec 31, 2011

  20. Discussion & Questions

  21. Backup 1 and Select ???????

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