Project Control System

1. Project Control System Follow up Workshops

2. Agenda Tea/ Coffee Lunch Introduction Recap User Feedback Page Amendments to the PCS Discussion Worked Example Discussion Close

3. Launch and Implementation Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • National Conference • 13th May 2004 • 230 Attendees • Circulation of Quality Module • Notification of Implementation Procedure • Notification of date of Initial Workshops

4. Launch and Implementation Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Initial Workshops • 2nd June - Roscrea Training Centre • 3rd June - Ballincollig Training Centre • 8th June - Great Southern Airport Hotel, Dublin • 9th June - Castlebar Training Centre • 10th June - Stranorlar Training Centre

5. Launch and Implementation Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Initial Workshops Agenda

6. Launch and Implementation Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close

7. Launch and Implementation Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Follow Up Workshops • 12th October - Ballycoolin Training Centre • 13th October - Roscrea Training Centre • 14th October - Ballincollig Training Centre • 19th October - Castlebar Training Centre • 20th October - Stranorlar Training Centre

8. Recap

9. PCS Brief Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Secure Best Practice • Procedures based system • WS Procedures Manual • Applicable to WSIP & RWP Projects • Design / Planning, procurement and construction stages • Traditional and DB/DBO procurement • Quality, Time & Cost

10. Implementation Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • All new Projects • All existing Projects (from appropriate stage) • Discuss and agree at next Steering Group Meeting • Begin implementation by following Steering Group Meeting • Use PCS report for discussion

11. Where does the PCS fit in ? • Brief • Appointment of Consultant • Preliminary Report • Contract / Tender Documents • Procurement • Construction & Commissioning • Operation & Maintenance PCS PMS

12. Procedures Manual Introduction Recap WSNTG Procedures Manual User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • The Procedures Manual has been: • Reviewed • Updated • Re-ordered

13. Procedures Manual Introduction Recap WSNTG Procedures Manual User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Includes the following Chapters : • Overview • Assessment of Needs • PQP and System set-up • Financial & Time Management • Consultants Brief • Appointment of Consultants • Statutory Processes • Preliminary Report • PPP Projects • Traditional Contracts • Operation and Maintenance • Other Projects • Post Project Review

14. PCS Introduction Recap WSNTG PCS User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • The PCS has been : • Numbered in line with the Procedures Manual • Formatted in a similar way to the Procedures Manual

15. PCS Introduction Recap WSNTG PCS User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Includes the following Procedures • Overview • Assessment of Needs • PQP and System set-up • Financial & Time Management • Consultants Brief • Appointment of Consultants • Statutory Processes • Preliminary Report • PPP Projects • Traditional contracts • Operation and Maintenance • Other Projects • Post Project Review

16. The Project Control System (PCS) Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close Time Cost PCS Quality

17. Project Time line Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close Time Procedures Manual PCS PMS Planning Construction Ops

18. Getting Started

19. Getting started Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Project Quality Plan (PQP) • Process map • PCS documents

20. Project Quality Plan Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Project Quality Plan (PQP) joins everything together for a given project • Two key parts • Setting up the PQP • Paper based • Setting up the database • Computer based

21. Setting Up the PQP • Starting the PQP • The PQP • Identify applicable PCS procedures • The Preliminary Work Programme • The Detailed Work Programme • PCS3 - Project Quality Plan & System Set up • APCS3A – PROJECT QUALITY PLAN REPORT • APCS3B – AMENDMENTS TO THE PROJECT QUALITY PLAN REPORT

22. Project Time line Introduction Recap Procedures Manual User Feedback Amendments to the PCS PCS PMS Discussion Worked Example Planning Construction Ops Discussion Close Time

23. Process Map

24. First Steps

25. PCS - Documents Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Each reporting procedure comprises six sections Section 1 - Purpose Section 2 - Responsibilities Section 3 - Appendices Section 4 - Description of Procedure Section 5 - Guidance notes Section 6 - Schedule of Responsibilities PCS10A – Contract Documents

26. Schedule of Responsibilities PCS10A – Contract Documents PCS10A – Contract Documents

27. Bringing the system together

28. The Project Control System (PCS) Time Cost PCS Quality

29. PCS Quality & Time Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Paper based system is a ready reference for what needs to be done and how to do it • Computer based system is a two part system • Report production • Data Inputting • The two parts are directly linked

30. Progress reporting • Quality section of the PCS • Earned progress • This is input into the database for reporting

31. Progress data

32. Progress data

33. PCS Progress reporting Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Microsoft Access 2000 operating system • Recognises the PCS manual phases • System tailors the reports to suit the Project • All automatically generated

34. PCS Time & Cost Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Data Inputting • Intuitive • Reflects the structure of the PCS Manual

35. WSIP/01 Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close

36. WSIP/02a Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close

37. WSIP/02b Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close

38. Keeping it going Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • Update the PQP • Relevant on a day to day basis • It is a live document

39. Websites Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • WSNTG Website • User Feedback Page • E-Mail Queries rodger.talty@echarris.com

40. WSNTG PCS CIS Document Library About

43. WSNTG PCS CIS Document Library About

44. WSNTG PCS CIS Document Library About Water Services PCS Rural Water PCS

45. PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 http://dev01/water/frameset.html Water Services National Training Group: Project Control System (PCS) The PCS | User Feedback | Frequently Asked Questions PCS 1 Project Control System – Over view PCS 2 Assessment of Needs PCS 3 Project Quality Plan and System Set-Up PCS 4 Financial and Time Management PCS 5 Consultants Brief PCS 6 Appointment of Consultants PCS 7 Statutory Procedures PCS 8 Preliminary Report Welcome to the Water Services National Training Group Project Control System (The PCS) The PCS is a System designed to provide a system by which Local Authorities can monitor and Control the Procurement and delivery of Projects under the Water Services Investment Programme under the headings of Time, Cost and Quality. The PCS also provides a standard system for reporting under each of these headings throughout the Design and Construction Phases.

46. Links to PCS Quality in a similar format to the Procedures manual Links to PCS Time and Cost Database Links to Schedule of PCS Updates – simple table PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 http://dev01/water/frameset.html Water Services National Training Group: Project Control System (PCS) The PCS | User Feedback | Frequently Asked Questions The PCS PCS Quality Module PCS Time and Cost Module PCS Schedule of Updates

47. PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 http://dev01/water/frameset.html Water Services National Training Group: Project Control System (PCS) The PCS | User Feedback | Frequently Asked Questions PCS 1 Project Control System – Over view PCS 2 Assessment of Needs PCS 3 ProjectQuality Plan and System Set-Up PCS 4 Financial and Time Management PCS 5 Consultants Brief PCS 6 Appointment of Consultants PCS 7 Statutory Procedures PCS 8 Preliminary Report Schedule of Updates

48. PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 http://dev01/water/frameset.html Water Services National Training Group: Project Control System (PCS) The PCS | User Feedback | Frequently Asked Questions User Feedback Name* Organisation* Comments Q. Do you require an individual response (Please tick one)? Yes No If yes then please enter your email address: *Optional – if provided, this information will only be used for the processing of feedback; it will not be posted on the website Submit

49. Anytime \/ 1 Jan 04 \/ \/ \/ 7 Jan 04 \/ \/ \/ PCS – Microsoft Internet Explorer provided by EC Harris – 1.0 http://dev01/water/frameset.html Water Services National Training Group: Project Control System (PCS) The PCS | User Feedback | Frequently Asked Questions Frequently Asked Questions Recent Questions Question Ref: 322 Submission Date: 25/06/2004 Response Date: 27/06/2004 Q. How do I enter the Approved Monies against the Planning Phases? A. The Approved Monies from the DEHLG Approval Form are entered in the Project Set Up page, which can be found under the General Control Panel. Question Ref: 321 Submission Date: 25/06/2004 Response Date: 27/06/2004 Q. How do I …….? A. The ….. Question Ref: 320 Submission Date: 23/06/2004 Response Date: 27/06/2004 Q. How do I …….? A. The …..Search Criteria Order byAll of these words: time frame: Any of these words: date range:

50. Websites Introduction Recap User Feedback Amendments to the PCS Discussion Worked Example Discussion Close • WSNTG Website • User Feedback Page • E-Mail Queries rodger.talty@echarris.com