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Governance Council Meeting

Governance Council Meeting. April 6, 2017. Agenda. Introductions: Cheryl R eardon Talent A cquisition Director: M arguerite G ranat Talent Acquisition Project: Angie Bell, Rebecca Schwertfeger, Mike Kaplan HR IT Transition: Mike Noel Payroll Alignment Update: Cheryl Reardon

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Governance Council Meeting

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  1. Governance Council Meeting April 6, 2017

  2. Agenda • Introductions: Cheryl Reardon • Talent Acquisition Director: Marguerite Granat • Talent Acquisition Project: Angie Bell, Rebecca Schwertfeger, Mike Kaplan • HR IT Transition: Mike Noel • Payroll Alignment Update: Cheryl Reardon • Progress and Communications: Sue Sager, Lin Larson • Next Steps: Cheryl Reardon

  3. Talent Acquisition DirectorMarguerite Granat • Director of Talent Acquisition started at UI March 31st • 15 years of experience in Talent Acquisition/Recruiting/Exec Searches • Masters in Human Resources from Loyola University • Masters in Accounting from Southern Illinois University Carbondale • Talent Acquisition Strategist (HCI)

  4. Talent Acquisition Strategy and System • T@I recommendations: Implement a state-of-the-art talent management system • Address the full suite of talent management needs for varied constituencies in a time frame that respects those needs • UI strategic plan: Strategic interest in attracting and retaining talent • “The people of the UI are crafting new chapters of exploration, discovery, creation, and engagement.” • University community has identified talent acquisition as their highest priority and the first component of a talent management system to implement

  5. Interconnection of the Talent Initiatives

  6. Comprehensive Talent Management System • A talent management system (TMS) is an integrated software suite that addresses the • “pillars” of talent management: • Recruitment • Performance management • Learning and development • Compensation management • Succession planning An applicant tracking system (ATS) is a software application that enables the electronic handling of recruitment needs. 

  7. Replacement of the Jobs@UIOWA system

  8. Talent Acquisition Strategy and System Project TA Strategy: Establish a preliminary talent acquisition strategy that attracts, and retains faculty and staff within the larger scope of talent management TA System Project: Identify a new system to complete the employment life cycle, including all functions currently supported by Jobs@UIOWA system

  9. Talent Acquisition Project Governance Identify a new system to complete the employment life cycle, including all functions currently supported by the Jobs@Uiowa System. • Executive Sponsor (Cheryl Reardon): Responsible for overall success of project implementation and continued operation. • Project Leaders (Marguerite Granat, Rebecca Schwertzferger, Peter Forkenbrock, Diane Finnerty): Oversee implementation and responsible for project planning, management, and communication • Four Project Subcommittees – Academic, Staff, Health Care, and Change Management: Focused development and deployment of software/processes that meet the needs for a specific area. • Subject Matter Experts – Compliance, Compensation, Technical Implementation, and Search Consultants: Focused development and deployment of software/processes that meet the needs for areas of expertise. Members: TBA

  10. TA Strategy Advisory Committee Charge • Establish a preliminary talent management strategy that attracts, develops, and retains employees who possess the broad diversity essential for our teaching, research, and health care missions. • Deliverables and Timeline • Research talent acquisition strategies • Propose preliminary talent strategy by September 2017 • Offer guidance in design, development, and implementation of strategy • Research and propose strategies for enhancing internal mobility, diversity, and dual career program • Strategy Members: • Chris Annicellaand Rebecca Schwertzferger • Maggie Moore, Brenda Dodge, Laura Barnard, Jill Robinson, Adam Potter, Kendra Malone

  11. TA System Guiding Principles • Align with Talent@Iowarecommendations and the University’s talent strategy: Talent acquisition is the first part of a comprehensive talent management solution • Develop integrated talent acquisition processes and technology solutions from “decision to hire” through “onboarding” • Reduce administrative burden for recruiters and hiring departments • Provide effective and efficient solutions that ensure regulatory and legal compliance requirements are met • Offer an exceptional applicant, recruiter, and hiring department experience • Align of resources with strategic initiatives • Ensure fiscally responsible, known life-cycle costs including purchase, implementation, and operational support costs

  12. Talent Acquisition System Project Updates • Due Diligence • Oracle functional and technical demo – completed March 7 and 8 • Market analysis – Gartner, TalentTech, IDC MarketScape • Talent acquisition system leader assessment – iCIMS • Talent management system leaders demo – PeopleFluent, Cornerstone, PageUp Project Planning and Governance Structures

  13. IT Transition Update • Memorandum of Understanding • IT Governance Structure (priorities) • Bi-weekly meetings between technical and functional leads • Succession planning for key positions • Leveraging resources for T@I data/data driven decisions

  14. Payroll Alignment Update Recommendation Accepted (MOU drafted) • UI Payroll will have a dual (solid) report to UHR and the Chief Financial Officer in Finance and Operations • Develop Payroll Users Group to gather input and enhance relationships across campus • Re-evaluate alignment in 12-18 months. • Launch Phase II working committee of the T@I Payroll Committee to assess and recommend strategies and priorities to increase efficiencies and meet campus needs. Co-Chairs: Suzanne Hilleman, Terri Hein Members: Dan Schropp, Tara Black, Rachel Quinlan, Kyle Anson, Dave Bergeon, Selina Martin, Audra Haddy, Angie Johnson, Debby Zumbach, Joni Troester (liaison)

  15. Talent@Iowa Progress and Communications April Infographic available Committee co-chair meeting: Co-chairs shared best practices Campus communications: Iowa Now article on March 23 Website: Regular content updates as new material becomes available (hr.uiowa.edu/talent) Progress updates: Quarterly phase two deliverables

  16. 2017 UI HR Inaugural Conference

  17. UI HR Awards

  18. Governance Council Meetings Executive Committee meetings twice monthly

  19. Talent@Iowa Governance CouncilProposed May Agenda • Medical leave recommendation • Talent acquisition system update

  20. Governance Council Action Inform campus of Talent@Iowa initiative • Share infographics • Refer to key talking points: • T@I advances the UI strategic plan’s emphasis on the university’s people. • Implementing T@I is a collaborative effort driven by the whole HR community. • T@I prioritizes strategy alongside operations—more proactive approaches to recruiting, workforce planning, etc. • Increased efficiencies should save departments time and money. • Changes will balance coordination and flexibility, giving departments additional autonomy. • Other projects (like Working@Iowa) are closely integrated—they all inform each other.

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