Municipal Election 2014

1. Municipal Election 2014 Pre – Election Information Session Town of The Pas June 9, 2014

2. Agenda Election Detail/Information • Key Dates • Key Contacts • Qualifications of Candidates • Registration • Nominations • After Nominations Close • Campaign Finance Rules Role of Elected Official & Administration • Responsibilities of the Elected Official • Role of the Chief Administrative Officer • Role of Mayor • Role of Council

3. Election Details and Information

4. Key Dates • Candidate Registration • Mayors – May 1, 2014 to September 16, 2014 • Councillors – June 30, 2014 to September 16, 2014 • Nominations • September 10, 2014 to September 16, 2014 • Campaign Period • Mayors – May 1, 2014 to March 31, 2015 • Councillors – June 30, 2014 to March 31, 2015

5. Key Dates • Withdrawal Deadline • September 17, 2014 • Election Day • Wednesday, October 22, 2014 • Filing of Election Finance and Statements • May 20, 2015

6. Key Contacts • Senior Elections Officer The SEO is the person responsible for running the election. You will register and file nomination papers with the SEO. • Chief Administrative Officer The Chief Administrative Officer can provide you with information on campaign expense limits and deadlines for filing your Election Finance Statement, which is a record of contributions and expenses.

7. Qualifications of Candidates • Who May Run: • A Canadian citizen • At least 18 years of age on the day of the election • A resident of Manitoba • A voter in the municipality which you are seeking office. • (To qualify as a voter you must be a resident or property owner in the municipality for at least six months before Election Day –April 22, 2014) • An employee of the municipality, provided they have taken a leave of absence. • If you are a municipal employee and wish to run for your municipal council, speak to your Chief Administrative Officer

8. Qualifications of Candidate • Who May Not Run: • A councillor or candidate running for office in another municipality • A candidate running for school trustee • A member of the Legislative Assembly of Manitoba or the Senate or House of Commons of Canada • A provincial judge or justice of the peace • A judge of the Court of Queen’s Bench or the Court of Appeal • Those who have previously been convicted of an election offence or failed to pay a fine after being convicted of other offences under The Municipal Act or any other Act are disqualified from running.

9. Registration • Candidates must register before they can begin to accept contributions or spend money on their campaign. • Candidates must fill out a Registration Form available from the municipality’s SEO. • Candidates must register within a certain timeframe • Mayors – May 1 – September 16, 2014 • Councillors – June 30 – September 16, 2014 • To register candidates must: • Provide their name and address • Identify the office they are seeking – Mayor or Councillor Once registered, a candidate is entitled to receive a copy of the voters list from the SEO. • IMPORTANT: The voters list may only be used for election purposes during the campaign period. It is illegal to use the voters list for any other purpose.

10. Nominations • All candidates must file nomination papers, available from the SEO, in order to run in the election. • Papers must be filed during the nomination period: • September 10 to 16, 2014 IMPORTANT: You may wish to file early in case you need to correct any errors. The SEO cannot accept a nomination after the deadline has passed. If your nomination papers are not accepted by the close of nominations you are NOT eligible to run for office.

11. Nomination Requirements • Completed nomination papers must include: • Your name or the name you commonly go by. This will be the name that is shown on the ballot so it is a good idea to use the name people are most familiar with. • Home address and telephone number where you can be contacted (e.g.: cell, home, business). • The office you are seeking – mayor or councillor. • A declaration taken under oath that you are qualified to be nominated and that the information provided is true. The declaration can either be made in advance or administered by the SEO at the time the nomination papers are filed. • The names, addresses and signatures of the number of eligible voters needed to support your nomination. • The Town of The Pas has an At-large election of a mayor, councillors which means your nomination papers must be signed by at least 25 people on the voters list.

12. After Nominations Close • Withdrawing • Once you have filed nomination papers you may withdraw if you are no longer able to run. This decision should not be taken lightly and as a result candidates may only withdraw if the following two conditions are met: • Your withdrawal is signed in the presence of a witness and filed with the SEO no later than 24 hours after close of nominations which is September 17, 2014. • There are enough candidates to fill the office you were seeking. • If you are elected and unable to serve on council, you can step down and a by-election will be held to find a replacement. Again, this is an important decision and should be given serious consideration.

13. After Nominations Close • Acclamation • There are times when the number of nominated candidates is equal to or less than the number of candidates to be elected. • In this case, the SEO must declare the candidate or candidates elected by acclamation, meaning there is no vote. • Order Name on the Ballot • Random Ordering – The SEO will draw names from a hat. The name that is drawn first will appear first on the ballot; the name drawn second will appear second on the ballot.

14. Campaign Finance Rules • Key Campaign Finance Rules • Campaign Period – Candidates can accept contributions and spend money on their election. • Candidates to have a campaign account prior to accepting monetary contributions from others for the purposes of the campaign. • Only Manitoba residents may contribute to your campaign. Union, corporate and anonymous contributions are not allowed IMPORTANT: Please talk with your SEO to find out all the rules on your campaign finance rules.

15. Role of Municipal Elected Official/Administration

16. Responsibilities of Elected Official • Term of Office • 4 year term (October 23, 2014 – October, 2018) • Officially your term begins at noon, October 23, 2014 • Time Commitment • Regular meeting once a month and Committee of the Whole Meetings twice a month • Required to attend special meetings, committee and board meetings, and various public meetings and functions. Most of these meetings will occur in the evenings.

17. Responsibilities of Elected Official • Duties • You will be part of a team that will develop and evaluate policies and programs; • Ensure that services are delivered to residents and property owners in the most efficient way possible. • Remuneration • Mayor - $17,914.52 annual, payable monthly • Deputy Mayor - $12,067.88 annual, payable monthly • Councillor - $10,808.86 annual, payable monthly

18. Responsibilities of Elected Official • Conflict of Interest • All elected officials are subject to long-standing conflict of interest legislation. • These rules are to ensure that decisions made by Council are free of any outside influence. • The legislation also requires an elected official to file a statement disclosing all assets and interests. • This statement is available to the public for inspection at the municipal office during regular office hours.

19. Role of Chief Administrative Officer • Required by Municipal Act and duties set by By-Law: • The CAO directs and manages the business affairs of the Municipality in accordance with by-laws, resolution and plans enacted by Council; and • The CAO reports to Council as a whole, rather than to the Mayor or individual Councilors • Gives general and specific guidance to staff • Prepares long and short range financial plans • Record minutes of every Council meeting • Responsible for recording revenues and expenses and spending; and • Provides information to Province

20. Role of Mayor • Required by Municipal Act and duties set by By-law • to preside when in attendance at a Council meeting, except where the procedures by-law or any other Act otherwise provides; • to provide leadership and direction to the council; • to perform any other duty or function assigned to the head of Council by the Council or by any other Act; • Role is unique; elected separately • Chairs Council meetings • Provides leadership and direction to Council • Works closely with CAO

21. Role of Council • Required by Municipal Act and duties set by By-law • to consider the well-being and interests of the municipality; • to participate generally in developing and evaluating policies and programs; • to participate in meetings of the Council; • to keep in confidence in-camera discussions; • any other duty imposed by the Province

22. 2014 Budget • 2014 Total Municipal Expenditures of $11,140,422 breakdown is as follows: • General Government Services - $1,881,175 or 17% • Protective Services - $2,639,784 or 24% • Transportation Services - $1,984,792 or 18% • Environmental Health Services - $429,936 or 4% • Public Health & Welfare Services – 106,022 or 1% • Environmental Development - $12,960 or 0 % • Recreation & Cultural Services - $1,403,317 or 13% • Fiscal Services - $1,255,972 or 11% • Transfer to Reserves - $1,419,592 or 13% • Allowance for Tax Assets - $6,872 or 0%

23. Question Period