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Change Review Board (CRB) Meeting Wednesday, December 1, 2010 9:00 a.m., Eastern time

Change Review Board (CRB) Meeting Wednesday, December 1, 2010 9:00 a.m., Eastern time (888) 808-6959; 9766076#. Agenda. Agenda. Welcome/Introduction Buyer 3.0 Upgrade Update Upgrade Objectives What’s new in Buyer 3.0? Contingency Budget Review W-9 Project / Vendor Inactivations

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Change Review Board (CRB) Meeting Wednesday, December 1, 2010 9:00 a.m., Eastern time

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  1. Change Review Board (CRB) Meeting Wednesday, December 1, 20109:00 a.m., Eastern time (888) 808-6959; 9766076#

  2. Agenda Agenda • Welcome/Introduction • Buyer 3.0 Upgrade Update • Upgrade Objectives • What’s new in Buyer 3.0? • Contingency Budget Review • W-9 Project / Vendor Inactivations • Contact Us

  3. Agenda Agenda • Welcome/Introduction • Buyer 3.0 Upgrade Update • Upgrade Objectives • What’s new in Buyer 3.0? • Contingency Budget Review • W-9 Project / Vendor Inactivations • Contact Us

  4. Buyer 3.0 Upgrade • We’re upgrading MFMP Buyer! http://dms.MyFlorida.com/mfmp_upgrades

  5. Agenda Agenda • Welcome/Introduction • Buyer 3.0 Upgrade Update • Upgrade Objectives • What’s new in Buyer 3.0? • Contingency Budget Review • W-9 Project / Vendor Inactivations • Contact Us

  6. Buyer 3.0 Upgrade • What’s New? • A new customizable “Buyer Dashboard,” similar to Analysis 3.0

  7. Buyer 3.0 Upgrade • What’s New? • Steps to create a requisition were reduced to 1 single step

  8. Buyer 3.0 Upgrade • What’s New? • Identify requisitions that are copied as a link in the history tab • In • Including the requisition it was copied from

  9. Buyer 3.0 Upgrade • What’s New? • A new form for invoicing includes fewer steps

  10. Buyer 3.0 Upgrade • What’s New? • Detailed Ariba error messages, including the number of errors

  11. Buyer 3.0 Upgrade What Else is New? • More than one comment can be added to the header of a requisition. • Attachments can be included without entering a comment. • Catalogs have expanded search capabilities. • Long-term integration with Analysis 3.0. • Enhanced delegation of approval authority.

  12. Buyer 3.0 Upgrade Buyer Upgrade Proposed Timeline http://dms.MyFlorida.com/mfmp_upgrades

  13. Agenda Agenda • Welcome/Introduction • Buyer 3.0 Upgrade Update • Upgrade Objectives • What’s new in Buyer 3.0? • Contingency Budget Review • W-9 Project / Vendor Inactivations • Contact Us

  14. CR Review: CRB Previous Recommendations • For enhancements that aren’t included in Ariba 9R1 as “out of the box” solutions, we must pay for them from the contingency budget. • For the MFMP 3.0 upgrade, we have approximately 750 contingency budget hours which we can dedicate to the enhancement effort.

  15. CR Review: CRB Previous Recommendations • The CRB discussed the following at the 5/18/10 meeting:

  16. CR Review: CRB Previous Recommendations • Considering Ariba 9R1 functionality and statutory changes, these are the change requests we must implement in Buyer 3.0: • Approximately 294 hours (750-456) are available for Buyer 3.0 upgrade enhancements.

  17. CR Review: CRB Previous Recommendations • What else are we considering? • Before finalizing the CRs for the upgrade, we are still exploring change requests for: • IR Mass Accounting Edit • Can IR Mass Accounting edit be implemented without hindering system performance? • Buyer Password Reset • Review state’s security standards with Agency for Enterprise Information Technology (AEIT).

  18. Wrap-Up CR Review: Next Steps • Next Steps: We’ll hold a conference call within the next two weeks to vote on the remaining contingency hours. • Questions / Comments?

  19. Agenda Agenda • Welcome/Introduction • Buyer 3.0 Upgrade Update • Upgrade Objectives • What’s new in Buyer 3.0? • Contingency Budget Review • W-9 Project / Vendor Inactivations • Contact Us

  20. W-9 Project / Vendor Inactivations • Beginning this month, MFMP will remove dormant vendors from the Vendor Information Portal (VIP). • Periodically, vendors will become dormant when they have not accessed their VIP account or responded to bids through Sourcing within the past two fiscal years. • Vendors receiving purchase orders or payments are not considered dormant.  • Where can I find more information? • MFMP View eNewsletter • Vendor bulletin board • Vendor Inactivation reports • DMS is partnering with DFS for vendor outreach and education

  21. W-9 Project / Vendor Inactivations Why? • Removing dormant vendors from MFMP allows our buyer customers to select active vendor locations with accurate information when completing purchase requisitions (PRs). • This will eliminate delays in processing the PRs. • Removing these vendors also assists DFS with its W-9 Project. The W-9 project requires DFS to have valid Form W-9s on file before it releases payments to the vendor. • Removing dormant vendors helps MFMP obtain valid Form W-9s from a smaller set of vendors, and reduces the pay cycle time for buyer and vendor customers.

  22. Agenda Agenda • Welcome/Introduction • Buyer 3.0 Upgrade Update • Upgrade Objectives • What’s new in Buyer 3.0? • Contingency Budget Review • W-9 Project / Vendor Inactivations • Contact Us

  23. Wrap-Up Contact Us

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