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USPS Updates

USPS Updates. December 11,2013. December Release. Afford Program released to help districts determine employees’ full time status as defined under the ACA. CalendarCD has been changed to default to processing NOW rather than LATER

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USPS Updates

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  1. USPS Updates December 11,2013

  2. December Release • Afford Program released to help districts determine employees’ full time status as defined under the ACA. • CalendarCD has been changed to default to processing NOW rather than LATER • This could particularly cause issues if the district did not realize this and continued processing clearing YTD totals • •In that scenario their calendar year end payrollcd information would be incorrect

  3. Additional Medicare Withholding • Beginning in tax year 2013 employees making over $200,000 in medicare taxable wages are subject to an additional 0.9% in medicare tax • •We recently discovered in certain scenarios the software is not correctly calculating this additional withholding • •This appears to mainly impact employees making over $200,000 that have partial pickup and/or deductions by job • •As a result of this we are recommending districts that paid an employee over $200,000 in medicare taxable wages for 2013 manually verify the withholding and correct if necessary • •We can assist ITCs if they are unsure how to verify this • •Once again this only affects employees making over $200,000 and we do not believe it will have widespread impact • •We are diligently working to correct the withholding issues and will include the corrected version on the December release • •W2PROC is also being updated to correctly flag potential issues in withholding when it is processed

  4. W2PROC/W2TAPE • 5 new fields have been added to the tape file format submitted to the SSA • –Employer Contact Name • –Employer Contact Phone Number • –Employer Contact Phone Extension • –Employer Contact Fax Number • –Employer Contact Email Address • W2PROC has also been updated to prompt for these values • These prompts will only appear in W2PROC when the option to create the tape is answered “Y” • The entry of this information is not mandatory, but it is highly recommended by the IRS that this is entered

  5. Withholding Tables • Once the 2014 federal withholding information is released we will update the USPS tax tables ASAP • Ohio withholding tables were changed effective Sept. 1, 2013 • –Initial guidance stated these rates would be used for 2014 • –We will keep an eye on any potential new developments that could affect this • As always we will update the tables as soon as possible, but depending on when they are released this update may or may not make the December release • If it is not on the release the TAXTBL.IDX file will be released via a special patch.

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