Computing Laboratory

1. Computing Laboratory Building & Facilities Overview • Role of Building & Facilities Manager • Helping you • Cleaning • Reporting problems • Interface with the Estates Office • Energy saving by all

2. Computing Laboratory Role Of The Building & Facilities Manager To Ensure that the building & services meet the needs of all the occupants and users as efficiently, safely and cost effectively as possible. Working closely with University Estate Staff on all building issues.

3. Computing Laboratory Typical responsibilities include: Ensuring the building is arranged to make the best use of space Managing refurbishments, renovations and office moves Managing general upkeep and maintenance Ensuring the building meets Health & Safety and legal requirements Managing facilities such as cleaning, waste disposal and contractor parking Negotiating the best deals and tenders with contractors and suppliers Managing security Ensuring cabling is installed for all IT requirements Telephones, Printers, Photo copiers workeffectively

4. Computing Laboratory Helping you in your Office Environment Furniture Layout Lighting Network cabling Telephone extension leads Deployment of visual aids equipment for lectures and presentations Wipe board/pin boards Door locks and key problems General equipment problems – printers, photocopiers, PC monitors etc. Sundries such as coat hooks, fans.............

5. Computing Laboratory Cleaning Schedule • Toilets & Showers • Daily: • Clean floors • Clean toilets • Clean sinks • Clean the wall tiles where needed • Restock toilet tissue • Restock hand towels • Empty wall bins • Printer / Copier Rooms • Daily: • Empty waste bins • Twice per week: • Vacuum floor • Dust doors - and polish (if wood finish) • Dust door architraves and power trunking Corridors and Stairs Daily: • Vacuum floors • Dust doors -- (polish if wood finish) • Dust door architraves • Clean & dust skirting-boards • Close and lock windows Lecture Rooms, Seminar Rooms, Library & Common Rooms Daily: • Vacuum floors • Dust doors -- (polish if wood finish) • Dust door architraves and power trunking • Clean & dust skirting-boards • Dust window frames • Close and lock windows Offices • Offices are to be left locked in all circumstances. Daily: • Empty waste bins • Close and lock windows Twice per week: • Vacuum Floors • Dust doors - and polish (if wood finish) • Dust door architraves and power trunking • Clean & dust skirting-boards • Dust window frames

6. Computing Laboratory Reporting Problems Any problems relating to your work environment or facilities within the building, please report by email to the following addresses or in emergency’s call 73888 or 73845 technicians@comlab.ox.ac.uk joe.atherton@comlab.ox.ac.uk Peter Turner 73845 Joe Atherton 73888 Barbara Beattie 73845 Colin James 73845

7. Computing Laboratory Interface With The University Estates Office • General Principle • The division of responsibility between the University Estates Office and the units occupying University space is similar to that between a • Landlord and Tenant • University Estates office is (The Landlord) responsible for the maintenance of the fabric of the building and for its electrical and mechanical systems. • We (The Tenant) are responsible for internal decorations, internal building repairs and any additional services specifically required by the department.

8. Computing Laboratory Examples of INTERIOR responsibilities between Estates Office & Department • Estates office • Plastering and tiling to walls and ceilings. • Joinery - doors, windows, staircases, skirting's, paneling, sash cords • Glazing to partitions, doors and fanlights • Sanitary fittings, internal pipes and drainage channels • Hot and cold water pipes and supplies • Central heating systems, radiators and pipes • Maintenance of central heating boilers • Air conditioning, ventilation and extractor fans • Passenger lifts • Department • Routine maintenance and cleaning • Loose floor coverings • Interior decorations • Locks and fastenings • Cleaning of all glazing • Furniture and fittings • Cleaning of sanitary fittings and waste pipes • Gas equipment - water heaters, radiators • Electric equipment - lamps, heaters, fans • Plugs, replacement of fuses • Telephones and communication equipment

9. Computing Laboratory Examples of EXTERIOR responsibilities between Estates Office & Department • Estates • Roofs, skylights, walls, gutters, doors, windows and other joinery. • Exterior decoration • External name plates and notice boards • Underground drains • Rainwater, and other drain pipes and gutters • Steps, roads and paths • Cycle stands • Heating pipes and ventilating equipment • Underground service ducts • Department • Window cleaning • Snow and litter clearing in the immediate vicinity • Locks • Temporary structures erected by departments • Replacement of electric lamps and clocks • Flag poles • Security cameras

10. Computing Laboratory Energy Savings by All What is the university doing to save energy? • Replace old equipment such as gas-fired boilers with new high efficiency boilers • Replace individual ventilation controls with networked controls • Rewiring electrical services where possible • Draught-proofing windows • Use natural ventilation instead of air conditioning where possible • Refit washrooms with water saving taps and WCs • Install low energy lighting • Light areas only as needed

11. Computing Laboratory Energy Savings by All What you can do to HELP? • Do not switch on computers, until they are needed • Turn off PCs, terminals, personel printers (not network printers) at night and weekends and if practical, save your data and switch off your PC even during lunchtime • Leaving on a computer monitor overnight wastes enough energy to laser print 800 A4 pages • If you’re not going to use your computer for a while turn off the VDU • screen savers may save the screen but they don’t save energy - the VDU consumes approximately two thirds of the power of a PC • Switch off lights where possible • If everyone at the university turned off one fluorescent light for just one hour every working day we would save over £18,000 per year • Report leaks or dripping taps • a tap dripping at 1 drip per second would waste 4.1 litres per day – that’s enough for 12 mugs of coffee

12. Computing Laboratory Thank You !