Accounts Payable

1. License to Buy Invoice Paid Give P.O. number to supplier Accounts Payable Get Approvals This sample is the result of working to make a complex purchasing process seem easy and fun. It originally started as a board-game concept but morphed into a driving theme at the client’s request. Eventually the client took this concept and made a very polished, fun animation as part of their e-learning as well as printed collateral materials based on this concept. Click to proceed through the animation. Submit invoice for payment Once the invoice has been submitted, it also needs to be approved before it will be paid by Accounts Payable. This step ensures that the invoice has been checked for accuracy and that the goods/services met your expectations. Invoices will be paid according to XYZ company’s standard payment terms unless a different payment term was negotiated when the contract was signed. When the vendor submits an invoice to Accounts Payable, it should include the associated P.O. number. Any invoice submitted without a P.O. number will be returned to the vendor and payment will be delayed. Depending upon the type of good or service you are buying, you can either use a corporate card for the purchase or enter a request into the appropriate computer system for processing. Let’s say that you are buying a general service that requires a Purchase Order. You must first enter a Purchase Request into iProcurement along with appropriate backup documentation. Once this request has received appropriate approvals online, a Purchase Order will be generated. Get Approvals Purchase OrderIssued The process of making business purchases isn’t that complex. Just like buying something personally, you need to make a few decisions before you go shopping. At the very least, you need to decide if you can afford what you are buying and where to buy it. If it’s a large purchase, you may ask someone you trust to help you get a good deal. At XYZ company, the process is slightly different but it will help you determine how to make the purchase, what approvals you need and when to involve the Procurement team in the transaction. This team will help you find the vendor if one is not already in place, and negotiate the best value Get a Purchase Order Goods received, services performed Once all required approvals are given and backup documentation reviewed, the actual Purchase Order (P.O.) is created. You will receive notification of the P.O. number via email, and you can also go check the status of a Purchase Order in iProcurement. It’s important that you give this P.O. number to your supplier and tell them to include it on any invoices they send. Decision Land Enter request into appropriate computer system What am I buying & how much does it cost? Am I working with a Preferred Supplier? Contact Procurement Team Start No?