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Information Technology Committee Report

Report on IT Committee's goals to enhance data transfer, offender tracking system, web application accessibility for states & public. Updates on regional meetings, website stats, NACIS demo. Timeline and decisions on legacy data transfer discussed.

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Information Technology Committee Report

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  1. Information Technology Committee Report ICAOS Annual Business Meeting September 13, 2005

  2. IT Committee Members • Harry Hageman Ohio • Ron Hajime Hawaii • Lei Tupou Alaska • David Guntharp Arkansas • Joe Kuebler Georgia • Charles Placek North Dakota (Ex Officio)

  3. Technical Assistance

  4. Goals • Develop a systematic and uniform way of transferring information for the purpose of accurately compiling statistics and supporting the rules passed by the Commission • Satisfy the requirement of the Compact enabling legislation to create an offender tracking system

  5. Goals, cont. • Improve accuracy of the data transferred between states. • Reduce the time required for communication between states. • Create a system that is capable of interfacing with existing case management application. • Provide a web-based application that can be accessed ICAOS member states. • Allow victims and other members of the public to be able to search the database of active offenders and view a portion of the information.

  6. What has been done? • JAD Session II • Four regional IT representative meetings • Harry Hageman conducted state assessment for readiness • Softscape conference calls • IT Committee conference calls • Weekly status meetings with Softscape

  7. What has been done? • Daily correspondence between National Office and Softscape • Articles written and published • Presentations to organizations and states • Transitioned from contracted Project Manager to staff member Sheila Perry • Hired Xavier Donnelly as Commission staff member

  8. Website Stats • www.interstatecompact.org • 181,550 hits in 4 month period • Nearly 1500 per day • Texas has 12% of hits • Huntsville, TX • Forms page receiving the most hits

  9. NACIS Report ICAOS Annual Business Meeting September 13, 2005

  10. NACIS Demo • Log in / Queue • Search for User / User Profile • Find Offender / Offender Profile • View Transfer Request / Signature Forms • Cases & Offenses • Residence & Employment • Attachments • Save & Submit / Log off • Log in as Supervisor / View Queue

  11. What Next ?

  12. Timelines

  13. Train the Trainer • Who will you send? • How will they train other users? • How much time is needed for end user training? • Self-learning application?

  14. Legacy Data Transfer Process • Create user files and transmit to Softscape • Receive unique user id file from Softscape • Create legacy CSV files (3 of 16) • Add unique user id • Cleanse • Transmit to Softscape • Gap issues?

  15. Decisions to be made? • Training dates ? • Deadlines for submitting user data? • Deadlines for submitting legacy data? • System Integration? • Production start date?

  16. NACIS – Add User

  17. Legacy Files Offender Group File Name NACIS System * UsersUsers[ST].csv (4) Offender Group File Name Offender Demographics * OffenderDemo[ST].csv (6) Offender Aliases OffenderAlias[ST].csv Offender States and Ids OffenderStateIds[ST].csv Offender Green Card & Visa Info OffenderCountryIds[ST].csv Transfer Request Group File Name Transfer Request Info * TransferRequests[ST].csv (9) Transfer Request Cases Info TransferRequestCases[ST].csv Transfer Request Offenses Info TransferOffenses[ST].csv Transfer Request Residence Info TransferReside[ST].csv Transfer Request Employer Info TransferEmployer[ST].csv Transfer Request Reply From Receiving St TRReply[ST].csv TR – Case Closure Notice TRCaseClosure[ST].csv TR – Notice of Departure / Arrival TRDepart[ST].csv TR – Violation Report TRViolation[ST].csv TR – Progress Report TRProgress[ST].csv TR – Action Request TRActionRequest[ST].csv

  18. Example: offenderDemo[OH}.csv FirstName,LastName,DOB,Gender,Race,SSN NICHOLAS,KLINGLER,5/3/1980,m,w,297885979 KEVIN,TRAPP,11/5/1968,f,b,221543918 SHAWN,WYNN,4/19/1972,m,w,269738497 IMAN,ALEXANDER,2/22/1981,f,b,271785809 YUSEF,ALI,6/7/1979,m,w,172603614 JOHN,KUSS,2/16/1959,f,b,274686703

  19. Implementation • Process? • Dates? • Compliance? • Help desk support?

  20. Questions ?

  21. Contact • Interstate Commission for Adult Offender Supervision PO Box 11910Lexington KY 40578-1910(859) 244-8008 Phone(859) 244-8001 Faxicaos@interstatecompact.org • Commission Website www.interstatecompact.org

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