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Unit F1 - Country profiles, Coordination of Follow-up

IMPACT INDICATORS Agenda Point 2 Meeting of Network of experts on Multi- Annual National Control Plans and Annual Reports (Articles 41-44 OF Regulation (EC) No 882/2004) 16-17 November 2011 Joe Swan – SANCO/FVO-Unit F1. FVO - Unit F1. Unit F1 - Country profiles, Coordination of Follow-up.

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Unit F1 - Country profiles, Coordination of Follow-up

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  1. IMPACT INDICATORSAgenda Point 2Meeting of Network of experts on Multi- Annual National Control Plans and Annual Reports (Articles 41-44 OF Regulation (EC) No 882/2004)16-17 November 2011Joe Swan – SANCO/FVO-Unit F1

  2. FVO - Unit F1 Unit F1 - Country profiles, Coordination of Follow-up • The Unit delivers the FVO objectives to: • ensure systematic and effective follow-up to FVO reports and recommendations • monitor progress through “general follow-up audits” (GFAs) to Member States and candidate countries • document and maintain up-to-date (and public) records on the follow-up status of recommendations in Member States and candidate countries: Country Profiles • liaise with other enforcement units in DG SANCO

  3. Introduction • Member States present Action Plans in response to recommendations and shortcomings in FVO reports. • Verification of the completion and effectiveness of corrective actions is an integral part of FVO activity. • FVO regularly revisit Member States to monitor progress on outstanding issues to ensure effectiveness of corrective actions.

  4. The “Standard” follow up instrument is the“General Follow-Up Audit” (GFA) A comprehensive and integrated type of FVO audit introduced in 2005 Objectives: to verify that appropriate action is taken by MS in response to FVO recommendations to make progress by “keeping tension in the system” and through dialogue to engage with MS management at central level across relevant competent authorities (CAs) on horizontal and sectoral longstanding issues to assist in ensuring coherence across sectors and equal treatment across MS Average 2 year cycle of visits to each Member State General Follow-up Audits (GFAs)

  5. Country Profiles • The country profile gives the current status of actions undertaken in response to FVO recommendations based on: • assessments made following the most recent FVO audits to the Member State • an assessment by the FVO of any additional information provided to the FVO by the Member State authorities on their own initiative on further progress made during the period between GFAs

  6. Objectives of Follow-up activity • To provide assurance to stakeholders that deficiencies identified by the FVO are addressed by Member States effectively and on a timely basis • Results of Follow-up demonstrate that • the process leads to a sustained improvement in Member State systems • Member States take FVO recommendations seriously • A transparent follow-up process is effective

  7. SANCO Indicators • The impact of FVO activity is measured by verified completion of corrective actions by the Member States • Two types of impact indicators: • Rolling 3-year cycle • Single audit years • Both series are monitored on a quarterly basis • Latest results for rolling 3-year cycle (slides 8-13) • Latest results for single audit years (slides 14-16)

  8. The first type of indicator Rolling 3-year cycle

  9. Impact indicators: Results of follow-up activities are measured at two levels: • “Positive Response” • Current percentage of FVO recommendations for which commitments have been obtained from the MS to take corrective actions (for specified period) • “Positive Actions” • Current percentage of the recommendations for which commitments were obtained (as per indicator above) and for which confirmation has been obtained by the Commission that the necessary corrective actions have actually been taken

  10. Follow-up to FVO recommendations 3 year cycle: Year n = (year n-1+n-2+n-3)“Positive Response”

  11. What the indicator tells us: “Positive Responses” • Our target is to achieve satisfactory commitments from Member States to take corrective actions for at least 90% of FVO recommendations within a four year period • !!!Where an audit identifies an immediate threat to consumer, animal or plant health, the Commission may take immediate emergency ("safeguard") measures • For the period 2006-2010, the average result obtained was 89% (range 86% to 90%)

  12. Follow-up to FVO recommendations 3 year cycle: Year n = (year n-1+n-2+n-3)“Positive Actions”

  13. What the indicator tells us: “Positive Actions” • Our target is to achieve (within the same four year period) verification that the necessary corrective actions have actually been taken for at least 60% of cases where satisfactory commitments had been provided by Member States • For the period 2006-2010, the average result obtained was 63% (range 61% to 65%) Overall conclusion • Within a period of four years, corrective actions are initiated for 89% of all FVO recommendations and are completed for 63% of these cases (this means that for the remaining 37% of these cases, work is verified as being “in progress”) • For the 11% of recommendations where a satisfactory commitment is not yet obtained, specific enforcement actions may be initiated

  14. The second type of indicator Single Audit Years

  15. All recommendations are followed-up until they are closed • Progress on implementation of corrective actions monitored by year of audit • Most corrective actions are completed within 3 years • Virtually all necessary actions completed after 6 years Overall conclusion • Indicator demonstrates the willingness of Member States to work with Commission in improving systems • Ultimately, 100% closure is achieved

  16. Status of FVO recommendations to Member States per single audit year (2003-2011)

  17. Follow-up Status for each Member State • The Follow-up Status for each Member State is shown in the country profile • Member States are invited and encouraged to provide any additional information on further progress made during the period between GFAs • Following assessment by the FVO, this may result in an updated country profile

  18. Member States Country Profile: Follow-up

  19. Conclusion • Quarterly updates of progress help ensure that indicators are closely monitored by FVO • Member States have shown a high level of responsiveness to FVO recommendations • Suggestions/comments invited from Member States on this process and how response time for action might be shortened.

  20. Publication of the indicators:http://ec.europa.eu/atwork/synthesis/amp/doc/sanco_mp.pdf(Page 41-45)

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