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Engaging the Leadership Advisory Board in Identifying Critical Issues

This process involves community leaders identifying and ranking critical issues that can be addressed locally in small groups facilitated by LAB members. The top issues are then presented to the larger group for discussion and further planning. The identified issues are categorized and used to develop relevant programs. This cycle is repeated every 4-5 years for effective community engagement and improvement.

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Engaging the Leadership Advisory Board in Identifying Critical Issues

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  1. Engaging the Leadership Advisory Board in Identifying Critical Issues

  2. Ways We Can Identify Local Issues

  3. LAB Charged With Visioning • Identifying relevant issues is critical to our success. • The LAB has this responsibility as a core of their mission. • Every 4 to 5 years, the Texas Community Futures Forum engages a group of community leaders with the LAB

  4. TCFF Issue Forum • December 1 – April 30 in each County • Involves a more broad group of local leaders • Several small groups meeting to identify critical issues • Facilitated by LAB members • Focused on issues that can be addressed locally, but not limited to these issues only • Issues are identified and ranked by small group members

  5. Who makes up the groups? • Community leaders identified by members of the LAB and Extension faculty, to include: • Farmers, Ranchers, Agribusiness • Education system • Youth Board/Other Youth • Health care system • Business leaders • Government leaders • Civic organizations, etc…

  6. Process • Participants introduced to the process by LAB Member. • Intro with Extension Mission • Explanation of process • Explanation of follow up procedures • What will happen to their suggestions • Placed into pre-assigned small groups

  7. Small Group Breakup and Directions • Questions: • In the next 3-4 years, what are the most critical issues in this county? • Which of these issues can likely be addressed locally? • Break into small groups by subject area. • Send them off for small group discussion • Give a supply bag to each group

  8. Small Group Discussion45-60 minutes • Each group facilitated by a LAB member, PAC member, or other community leader • Brainstorm and post all issues on the wall • Discuss and combine similar issues • Participants will use 10 colored dots to vote on the importance of the issues, may vote on ten issues, or place all votes on one. • The facilitator will order issues by number of votes and re-write the top 5-7 on flip chart paper

  9. Small Group DiscussionContinued • Once all issues have been prioritized from most critical to least critical, a second vote is conducted to determine which can most likely be addressed locally. • Facilitator will re-write the list on clean paper, including the top 5-7 issues with both votes reflected on the list.

  10. Large Group Discussion30 minutes • Small groups report summary of top 5-7 issues to the general group • 2 minute summary from each group representative • The issues are not to be revised or re-ranked, just reported for everyone’s information.

  11. We have Issues…..Now What? • By May 15, enter issues in the online system. • https://texasdata.tamu.edu • Issues will be categorized by: • subject matter, and • Extension or non-Extension issue • Examine issues for planning group structure and assistance • Present the identified issues to the appropriate planning group to begin plans to address them.

  12. Year 2 - 4 Process • Spring Meeting of LAB – Have Issue ID on the agenda. Involve Youth if possible. • Update the LAB on status of all issues • Identify any new issues • Update the online database by May 15 each year

  13. Other Sources of Issues and Program Direction

  14. Base Programs • Ag/NR • 4-H • FCS • CRED • This is where we have subject matter expertise

  15. County Committees • Grass roots efforts • Local connection to county issues

  16. Emerging Issues • May surface without warning • May be something we have not addressed before • List a few… • Natural disasters, response to flood, wild fires, hurricane, etc. • Economic situation, price of gas/diesel

  17. Specialists • Specialists can help identify or provide resources to use in issue identification • Can also be helpful in providing guidance in implementing program

  18. Elected Officials • Know and understand the community and its needs

  19. Commodity/Industry Groups • Houston Livestock Show and Rodeo • Texas Beef Council • Texas Cotton Producers • Farm Bureau • Chamber of Commerce • Economic Development Council • Diabetes Community Coalition

  20. State and Federal Mandates • BLT • Pesticide Applicators • Food Protection Management

  21. Which issues do you address? • There are going to be many different issues you can target locally • Look for the overlap, similar/same issue(s) identified by multiple sources

  22. Summary • Relevant Issues = Relevant Programs = Local Support • We do this process every 4 or 5 years, let’s make it count! • The non-Extension issues may be just as valuable to us as the Extension issues…they are a great sources of new relationships and partnerships. • Resources available on OD site, under Program Development tab.

  23. Questions

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