2019 Special Education Director Webinar

1. 2019 Special Education Director Webinar Special Education Programs February 19, 2019

2. All Students Graduate College, Career and Life Ready-DOE Aspiration Students Graduate high school ready for post-secondary education or the workforce.

4. Division of Developmental DisabilitiesMission: To ensure that people with developmental disabilities have equal opportunities and receive the services and supports they need to live and work in South Dakota communities.Darryl Millner, DirectorJaze Sollars, Waiver Program Administrator

5. People Supported by DDD • SDCL 27B-1-18.   Developmental disability defined. A developmental disability is any severe, chronic disability of a person that:(1)      Is attributable to a mental or physical impairment or combination of mental and physical impairments;(2)      Is manifested before the person attains age twenty-two;(3)      Is likely to continue indefinitely;(4)      Results in substantial functional limitations in three or more of the following areas of major life activity: self-care, receptive and expressive language, learning, mobility, self-direction, capacity for independent living, and economic self-sufficiency; and(5)      Reflects the person's need for an array of generic services, met through a system of individualized planning and supports over an extended time, including those of a life-long duration. DHS: Division of Developmental Disabilities

6. DDD Medicaid Waiver Services • The Centers for Medicare and Medicaid Service’s (CMS) authorization to provide home and community based services (HCBS) is called a Medicaid “Waiver” • The term “Waiver” designates CMS approval for the state to deliver HCBS to a subset of the state’s Medicaid population • DDD Waivers deliver HCBS in lieu of costlier Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) services provided at the South Dakota Developmental Center • The DDD operates two Medicaid Waiver programs, called CHOICES and Family Support, serving South Dakotans with intellectual and developmental disabilities to live and work in their community DHS: Division of Developmental Disabilities

7. CHOICES Program • CHOICES Services • Case Management • Residential Supports and Shared Living • Day Habilitation • Career Exploration • Supported Employment • Nursing • Specialized Medical Services, Equipment and Drugs • Services are delivered by 4 Case Management Providers and 20 Community Support Providers • Comprehensive round-the-clock services DHS: Division of Developmental Disabilities

8. Family Support Program • Family Support Services • Service Coordination • Respite Care • Companion and Personal Care • Supported Employment • Environmental Accessibility • Vehicle Modification • Specialized Medical and Adaptive Equipment and Supplies • Nutritional Supplements • Services are self-directed by the person and their parent, legal guardian and advocate if appropriate • Currently there are nine Family Support providers DHS: Division of Developmental Disabilities

9. Other DDD Programs • Community Training Services (CTS) • Career exploration, community living training and follow-along services for people needing less intensive services or who do not meet the eligibility criteria for HCBS • Statewide Family Support Services • Services for families needing less intensive services or who do not meet the eligibility criteria for HCBS • Respite Care Program • Temporary relief for families caring for children or adults in their home • Private Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) • Intensive services delivered in an “institution” (4 beds or more) for children under age 22 in need of “active treatment” DHS: Division of Developmental Disabilities

10. Which DDD Program Best Meets Your Needs? Common questions to ask: • Need help at work or at home for a few hours per day? • Community Training Services (CTS) • Need financial assistance with supplies related to your disability, such as incontinence supplies, home/vehicle modifications? • Statewide Family Support Services • Need someone you trust to help you be more independent in your home or your parent’s home? Need someone to help you access activities in your community? • Community Training Services (CTS) • Family Support Program • Do you want to hire your own staff to help you be independent and access activities in your community? • Family Support Program • Does your caregiver need a break? • Respite Care Program • Need someone to help you round-the-clock? • CHOICES DHS: Division of Developmental Disabilities

11. Program Informational Materials • http://dhs.sd.gov/developmentaldisabilities/default.aspx • 605-773-3438 • Thank you!

12. Nominate an Early Childhood Special Education Educator Do you know an outstanding Early Childhood Special Education Educator? Two winners will receive a complimentary pass to the South Dakota Early Childhood Conference for April 4-6, 2019 in Pierre, SD. Nominations must be in by March 11, 2019 The winners will be reimbursed for the travel expenses and substitute teacher, if needed. Send nominations to jodi.berscheid@state.sd.us http://sdececonference-org.doodlekit.com/

13. Proficiency in Reading by 4th Grade Proficiency in Math by 9th Grade

14. Accommodation Tip • Simplified Directions • Is • Simplifying the script within the SAY boxes in the Online, Summative, Test Administration Manual (TAM) • May include breaking TAM directions into parts or segments or using similar words or phrases • Is Not • Defining words or concepts • Simplifying or paraphrasing test content, including test items, words from items, or instructions for individual items • Prompting the student in any way that would result in a different response to a test item • Influencing the student’s response in any way • Reading aloud any parts of the test content, including items, words, or instructions as this would be a violation of test security (unless the student has that designated support or accommodation indicated in TIDE) • Guidance document found at - https://sd.portal.airast.org/resources/operational-assessments-sdsba-ta/

15. Alternate Assessment • Testing window is March 18 to May 3, 2019 • Questions: Stacey.Meyer@state.sd.us • Process to Access to MSAA System

16. Alternate Assessment Website • http://doe.sd.gov/assessment/alternate.aspx • 2018 Guide for Score Report • Explains different reports • Performance Level Descriptors (PLD) (Appendices A and C) • Grade • ELA and Math • Writing Rubric • Available when download the reports Share with teachers

17. Students graduate ready for post-secondary or the workforce.

18. Catch the Wave • Spring Catch the Wave events scheduled • Feb 20 – Sinte Gleska Univ, Mission – Dave • Mar 28 – SDSU, Brookings – Bev • Apr 2 – SDSM&T (am)/WDT (pm), Rapid City – Dave • Apr 3 – NSU, Aberdeen – Cindy • Apr 10 – MTI, Mitchell – Jenny • $5 Registration Fee required • Contact the TSLP sponsoring the event • TSLP Contact information at https://tslp.org/contacts/

19. Effective Teachers and Leaders Students are supported by effective teachers and leaders.

20. IEP Quality Website Tip of the Month: Accommodations Accommodations are: • changes in the procedures and/or materials for instruction and testing that ensure equitable access to the content being taught or tested. • used in instructional settings first. Those used for assessment situations must also be provided during instruction. • intended to be matched to student needs in order to “level the playing field,” and do not reduce expectations for learning. • often needed at home, in the community, and (with older students) at work and/or postsecondary education.

21. IEP Quality Website Tip of the Month: Accommodations Review accommodations annually. Ask the IEP team: • Has the student used the accommodation in the past year? • How effective has the accommodation beenin supporting equitable access to instructional and assessment? • How have accommodation needs changed? • Are different accommodations needed in the next IEP year?

22. IEP Quality Website Tip of the Month: Accommodations • https://sd.iepq.org/toolbox • https://sd.iepq.org/help-topics-book/accommodations • Accommodation Monitoring Form • Assist IEP teams with accommodations decisions • Completed by teacher and/or student • Available for download on IEPQ-SD.

23. More FREE IEP guidance, examples, and resources (including the Accommodations Monitoring Form) can be found at: https://sd.iepq.org To access IEPQ, email Brandi Gerrybrandi.Gerry@state.sd.us

24. Did you know you can enable read aloud in a word document? • For Word • In the Quick Access Bar select more commands and the more options (see red arrows) • Change to All Commands, find Speak, click Add (blue arrows)

25. School Climate Students enter schools that are provide an environment conducive to learning.

26. February Behavior Tip:Teaching Social and Emotional Skills • Be Intentional • Watch for natural opportunities to teach • Preface difficult academic situations with necessary skills • Listen to students’ concerns • Broaden Your Definition of Success • Recognize perseverance • Praise effort

27. Legislative Updates

28. Legislative Updates – ECF Bills

29. Legislative Updates – House Bills

30. Legislative Updates – House Bills

31. Legislative Updates – Senate Bills

32. Legislative Updates – Senate Bills

33. Data

34. Upload your school district calendars in Launchpad for Indicator 11 and 12 • Accurately start entering student data in Launchpad for Indicator 11 and 12 • Double check student ID numbers and name spelling • Check dates to be sure they match the paperwork • Recount your ‘school days’ to be sure they fall 25 or under • Use the ‘reason’ box if necessary • Make comments when needed • Use the Indicator Reporting Guide for assurance • https://doe.sd.gov/sped/documents/Ind-11-Reporting.pdf • https://doe.sd.gov/sped/documents/Ind-12-Reporting-Guide.pdf

35. Webinar Join this months SD-STARS webinar: Topic: Indicator 7 – Preschool Outcomes Reporting new to SD-STARS Tuesday, February 26, 2019 2:00-3:00 pm (central) Toll #: 1.866.410.8397 Conference ID: 4835642214 Join Skype Meeting SD-STARS Newsletter: http://sdececonference-org.doodlekit.com/ The SD-STARS team and members of the Special Education team worked together to create three reports. These reports give districts the ability to view their Early Childhood Preschool Outcomes results for the year, thereby helping districts do what is necessary to improve the quality of the data in the BDI2 system.

36. Parent Surveys • Parents need to complete and return by May 31, 2019 • Online survey link • www.surveymonkey.com/s/Q6JW6HJ (English), and • www.surveymonkey.com/s/MJNWNVJ (Spanish) More surveys needed – sped director contact Beth.Schiltz@state.sd.us

37. Accountability

38. Parental Rights Handbook • The parental rights handbook will be updated to reflect • South Dakota Advocacy Services name change to Disability Rights of South Dakota and current address. • Updated DOE LOGO • The updates in English and Spanish are available now at http://doe.sd.gov/sped/parentalrights.aspx • If your district has printed copies, you may place a sticker over South Dakota Advocacy on pages 2 & 39. • No other changes will be made for the upcoming 19/20 school year. • Please watch for changes in 2020

39. Records Retention South Dakota Local Schools: Records Retention and Destruction Schedule • Destruction of Records Sample Form in the introduction section • Special Education Section (starting page 60) https://boa.sd.gov/central-services/docs/Local_Schools_2017_Revised.pdf

40. Comprehensive Plans Every school district has a special education comprehensive plan. • District/Agency Must: • Update the plans on an annually basis. • Be approved by district school board annually. • Provide it, if requested. • Flow Through Application requires documentation of when the plan was updated in the last year. • Comprehensive Plan Regulation: CHAPTER 24:05:21

41. IEEs (Independent Educational Evaluation) • Parents have the right to request an IEE if the parent disagrees with an evaluation obtained by the public agency, subject to certain conditions. • Parent(s) entitled to one IEE at public expense each time the public agency conducts an evaluation with which the parent disagrees. • District responsibilities after an IEE is requested: • Information about where an IEE may be obtained. • The school district’s criteria applicable to an IEE. • District may ask for the parent’s reason(s) why he/she objects to the public evaluation; however, the district may not require the parent to provide an explanation and may not unreasonably delay either providing the IEE at public expense or filing a due process compliant to defend the public evaluation.

42. IEE Criteria Documentation in Comprehensive Plan: Criteria on IEEs • Location • Must be the same criteria that public agency uses when it initiates an evaluation(s). • Maximum dollar amount it will pay for an evaluation • Certain Examiner Qualifications • District must have a list of names and addresses of evaluators who meet the minimum qualifications of the IEE evaluation parent is requesting. • Out of Pocket Cost (travel, meals, and lodging) As long as the criteria is reasonable and parents have the opportunity to demonstrate unique circumstances justifying their need to exceed the limitations. Resource: Independent Educational Evaluation Reimbursement Under the IDEA: The Latest Update* https://perryzirkel.files.wordpress.com/2013/08/iee-reimbursement-checklist-052017.pdf

43. Accountability Review Schedule • SEP has gone from a 4 year monitoring schedule to a 5 year schedule due to RDA implementation in 2020. • Districts were randomly reassigned across the 5 year schedule. • This will affect some district’s schedule.

44. Initial Consent for Sped Did you know that the initial consent for Sped Services should remain with the active file? In South Dakota, prior to 2013, the initial consent for services was documented on the back of the IEP.

45. Teacher or District Sharing

46. SASD Outstanding Administrators Congratulations Jerry Aberle, SDCASE’s choice for this year’s award!

47. Congratulations to Our Parent Nominated Special Education Staff of the Year! • Abigail Burgard Aberdeen • Amy Frantzen Brandon • Angie Mulder Sioux Falls Project Search • Basil Knebel Langford • Brenda Bernard SF SD • Carolyn Schuldies Meade • Darcie Langbehn Wolsey-Wessington • Deb Cross Crazy Horse (BIE) • Jennifer Gross West Central • Judy Unrich Custer • Kathryn Rick Sioux Falls • Kelsey Weismantel Eureka • Kyle Babb Brandon • Norma Brown Bull Oglala • Tamela Gilbery BHSSC • Terri Jensen Brandon • Marla Skadsen Sioux Falls • Jill Joyce-Hazard Sioux Falls • Beth Lopes SDSBVI • Cindy Anderson Bon Homme • Shae Stephenson Faulkton

48. Next Sped Directors LiveMeeting Reminder: No Sped Director call in March. We hope to see you at the Sped Conference! April 16, 2019 10:00am CST

49. State Performance PlanAnnual Progress ReportFFY2017