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Special Education Director Call

Special Education Director Call. October 2014. Child Count 2014. October 21, 2014. Susan Woodmansey & Bobbi Leiferman, DOE. Why are we changing the process?.

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Special Education Director Call

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  1. Special Education Director Call October 2014

  2. Child Count 2014 October 21, 2014 Susan Woodmansey & Bobbi Leiferman, DOE

  3. Why are we changing the process? • The Child Count report has – in the past – been printed and sent to each district on a specific date, signoff due back by another specific date. • Reports were PDF format – not the best format to review data for a large number of students. • Districts were then asked to review, contact DOE with corrections, when you finally received a report with all corrections - then returned signoff. • Problems encountered with this process: • Out of district placement data – district had to wait for these schools to enter correct data or in some instances argue with these other schools about the correct data to be reported. • Report created in Campus to review SE data would include only those served “in-district”.

  4. Why are we changing the process? • DOE sent reports when we were ready – but it may not be when districts are ready. Therefore as corrections were made the district may have 3 or more revisions to their signoff. • Access to data for the districts was very limited. • Giving districts an ability to export their SE data will significantly improve their data review and analysis capabilities. Access to the data will be available immediately after successfully uploading your data!

  5. What’s new? • All public school districts have a new school added to their structure -- #97 – SPED out of district placement. • This new school should be used to enter data for all students placed in another SD school(public or non-public). School #97 should only be used if the student is 100% enrolled – if served “in-district” do not also add an enrollment in school #97. • Although the title indicates only to used for Sped students it may also be used for non-sped students placed in another school in SD – replacing the data enrollments that may be currently entered with an percent of enrollment = 0%. • District should NOT use this new school to enroll students placed out of state! • There are no overlaps of enrollment for out of state placed students. The resident district is responsible to enter data on their behalf – so that they may be counted for both general and special education aid calculations.

  6. What’s new? • DOE will not send student lists and signoff summary reports – districts will review a data report available in Campus and upload to Launchpad….(IN CAMPUS, click on Index >SD State Reporting>SD December Child Count Report) • Once a district has successfully uploaded their data they can print or export data reports for their analysis or review. • DOE will need time, once all districts have uploaded their data, to make sure there are no duplicates or errors.

  7. Where do I start? • Prior to December 1st: • Make sure your district has entered a calendar for this new school #97. If necessary move enrollments reported in other school calendars to this new school. • Make sure the appropriate SE district staff have access to the Campus extract report >SD State Reporting>SD December Child Count Report • Effective date of report MUST BE December 1, 2014!

  8. Where do I start? • Review list and data fields for all students included on this report. • Make sure student previously exited from SE are not included. • Make sure DOB fields are correct. • Make sure if student is 530=Multiple Disabilities then the appropriate disabilities are reported – districts should make sure ALL disabilities are reported, up to 5 disabilities fields are available. • Make sure you have a login and password to the DOE Launchpad program. • Once all programming is complete and validated DOE will hold training webinars to step through the new process.

  9. What else do I need to know? • Use of school #97 will not create overlaps with the schools where students are placed – school #97 is excluded from that programming. • Why can’t I use #97 for out of state students? • All students enrolled and reported in school #97 should be – if Sped students – reported with a percent of enrollment of 1%, if non-sped students a percent of enrollment of 0%. That is because the school into which they are served is reporting 100% enrollment for these students. • Out of state students are ONLY reported by their resident district and therefore should be reported with an enrollment status = 100%. • School #97 is EXCLUDED from the student count report for state aid fall enrollment.

  10. Steps to Submission of Child Count 2014 • Extract and save Child Count data report from Campus. • Data collection timeline – districts may begin to upload data starting on December 2, 2014 and must have completed and signed off on their data by January 15, 2015. • Review, update and edit as needed – all updates, corrections, etc. MUST be entered into Campus. Re-export updated data report. • Review data file to remove duplicate student records – only one record per student AND this record should NOT reflect an enrollment in a HOME SCHOOL attendance center (school #99). • Correct any “flagged” records. • Log in and upload data file. • If errors are reported – fix data in Campus and re-upload. • If no errors detected – print reports; by school by disability type, etc. to ensure all data is accurate and complete.

  11. Steps to Submission of Child Count 2014 • When all data is correct – signoff (electronically, after a successful upload – program will provide a “signoff” option). • Once DOE sees that a district has signed off, they will consider the report submitted. • When ALL districts have submitted their data – DOE will review and validate that the data reported compares to data entered into Campus.

  12. Benefits to new process? • Districts have full responsibility to report all SE data for their students – no longer waiting for another school to enter their data and delaying their ability to finalize their report. • Districts submit their data when they are ready rather than DOE sending when we think you are ready! • New database will provide a number of new reports to district administrators; by student, by school, by disability, by age, etc. Examples of new reports available will be demonstrated at trainings to be held in November.

  13. Benefits to new process? • Districts may at any time during the school year access these new reports. • In the future data will easily available to compare counts from past years to current year. Allowing for better data analysis by the district – much better than PDF copies of reports used in past years.

  14. Examples – How to report? • What if the student is dually enrolled in two schools? Example served 60% at a Community Based Service Provider and 40% at the High School. • The resident district will still only have 1 enrollment recorded within the district; one at the HS for the 40%. Remember school #97 is ONLY USED when the student is 100% placed out of district in another SD school. Sped data will be attached to the high school enrollment.

  15. Examples – How to Report? • I have a student that is placed in 2 programs out of district – do I need to have two enrollments in school #97; one for each program? • Only 1 enrollment should be reported on behalf of this student in school #97 – sped data should reflect his/her IEP. DOE recently received a question about a student placed in a residential facility but receiving educational services at another program. Based on this example only the program providing “educational services” should be reported in school #97.

  16. Examples – How to Report? • One of my students is served in another public school district? Do I need to enter data for this student in school #97? • YES – since the data uploaded is not a program designed by DOE to make this adjustment – the RESIDENT district must make sure all of their students are either reporting in one of their schools operated in the district OR in school #97.

  17. Examples – How to Report? • My district has a student placed at CCHS but this student is also provided services in the Sioux Falls School District - how should this student be reported? • The enrollment in CCHS should be reported by the resident district in school #97. • The enrollment in Sioux Falls will not create a duplicate because the resident district is paying tuition on behalf of this placement and therefore the sped data for this student will NOT be included in the Sioux Falls data upload.

  18. Examples – How to Report? • My district has a student placed in a JDC over the child count date? Which district will report this student? • Both districts will be allowed to include this student on their uploads but this is an example where DOE will need to “clean up” the overlaps after January 15th to remove the duplicate. Federal reports require data to reflect one enrollment per each student – no duplicates allowed.

  19. Examples – How to Report? • Students placed 100% at another state agency; such as School for the Visually Impaired, Human Services Center, School for Deaf (Harrisburg & Brandon Valley) --- should I enter an enrollment in school #97 for my district’s students served at these schools? • YES – for sped students enrolled in the above programs from your district there is still a financial responsibility for transportation and the district continues to be responsible for FAPE. The student will NOT be included in the state aid fall enrollment count for general aid purposes but may be counted for SE aid. • Harrisburg & BV --- for those deaf students served in your districts do NOT change the way you have been reporting these students. If you have a student from another public school district – continue to report an enrollment status of W-tuition waived. The resident district if this student may include him/her in their enrollment data at school #97 and if enrolled on the count date will have that student included on their child count. • THIS IS A CHANGE from previous guidance for these agencies – if you have questions please contact DOE for guidance.

  20. Home School Students? • On another note --- students reported as 100% Home School cannot be counted for Child Count. The student must be served by the public school district and if he/she is being served there would be a public school enrollment. During a very preliminary review of SE students for this school year I am seeing several “home school” students? • The sped data reported on behalf of a student may reflect “home placement – 365 or 150” but the attendance center may not be Home School.

  21. Extraordinary Cost Fund • Susan Woodmansey & Bobbi Leiferman, DOE

  22. Project Search • Michelle Powers – Brookings Special Education Director • Website: • http://local.brookings.k12.sd.us/projectsearch/

  23. Proficiency in Reading by 4th Grade Proficiency in Math by 9th Grade

  24. State Systematic Improvement Plan (SSIP) • Students with specific learning disabilities will increase reading proficiency by 4th grade from 36% to _____________________ by 2018 as measured by state assessment.

  25. SSIP Stakeholder Input Themes • No new initiatives – scale up ones in place • Improve understanding of assessing students and data analysis gathered. • Improve all teachers knowledge and skills on CORE Reading Instruction.

  26. SSIP Q and A • Will Districts be publicly reported if meet target for SSIP (Indicator 17)? • No districts will not be publicly reported for this indicator. • We believe by improving the number of SLD students proficient, it will lead to improved Indicator 3 results.

  27. Reading Instructional Strategy • Explicit Instruction • Anita Archer • http://explicitinstruction.org/

  28. SBAC Any questions about accommodations for Smarter Balance Contact Beth Schiltz Beth.Schiltz@state.sd.us 605-773-4257

  29. Schedule for NCSC Pilot II • Modules opened for TA’s and TC’s to complete in order for assessments to begin • DTA’s were available as of Oct. 17th • Window opened on Oct. 20th • Window closes on Nov. 14th • Spring Assessment date will be March 30th – May 6th

  30. Testing Practices • Hand-over-hand will not be allowed on the NCSC assessment, it will invalidate the score • Was allowed on D-STEP A because the expectation was you were working with student on lesson • This change needs to be communicated to teachers

  31. Developing Universally Designed Lessons • Focus on Developing UDL’s on NCSC curriculum and instructional materials • Districts will be reimbursed for subs if they send a team of 2 or more (special education and general education teachers, related service providers, and para’s. • Two Trainings • October 22nd – Rapid City • October 24th – Sioux Falls

  32. College and Career Ready Students graduate high school ready for postsecondary or the workforce

  33. Transition Forums • Provide an opportunity for teachers, parents, student, school counselors, etc… learn about agencies. • Dates, time and location at http://sdtslp.wikispaces.com/ • Assist in meeting Transition requirements:To the extent appropriate, with the consent of the parents or a student who has reached the age of majority, identify any other agency that is likely to be responsible for providing or paying for transition services and that will be invited to send a representative.

  34. AT Training for Blind & VI • http://news.sd.gov/newsitem.aspx?id=16879 • S.D. Department of Human Services (DHS), Division of Service to the Blind and Visually Impaired (SBVI), will provide instruction on built-in accessibility options in personal computing devices. • Adults and high school students with low vision or who are blind are eligible for the free individualized training up to five hours

  35. Effective Teachers and Leaders Students are supported by effective teachers and leaders.

  36. Topics in Sped Connection • CASE FILE: Attempts to develop BIP show district considered child's behavioral needs • POSTSECONDARY TRANSITION: Engage voc rehab in students' college, career planning • Know when to convene team if student says 'No' to IEP service • CASE FILE: IEP's failure to address bullying lets parents recoup private school costs

  37. School Climate Students enter schools that are provide an environment conducive to learning.

  38. October Behavior Tip Please visit the new MTSS site at http://doe.sd.gov/oess/mtss.aspx for forms and ppts with step by step instructions when you are conducting a functional behavior assessment or writing a behavior support plan. Or contact Becky Cain at rebecca.cain@state.sd.us

  39. Behavior Plan Writing Workshops • October 20 Sioux Falls Ramada • October 21 Rapid City Ramkota • October 27 Chamberlain Cedar Shores • October 28 Aberdeen Ramkota • All run 8am-12pm. 4 CEUs available • Contact Rebecca Cain at rebecca.cain@state.sd.us • Register at Gosignmeup

  40. Behavior Management for Paras • November 10 in Rapid • November 12 in Sioux Falls • 8:30-3:30 • Will be a review of the information from last year but will be mostly new material. • If paras did not attend last year, they can still attend this year, the information will be useful for anyone. • Register at Gosignmeup • Please contact Becky Cain at rebecca.cain@state.sd.us

  41. Data & Program Info

  42. Results-Driven Accountability • Special Education Programs is investigating new accountability (monitoring) system • While compliance indicators remain important, we will also include educational results and outcomes • A team of three will research different states processes. • Stakeholders will be involved in development. • Updates will be shared during director calls Any questions please contact Arlene Maxfield at arlene.maxfield@state.sd.us

  43. Comprehensive Plans • Sped Programs is currently reviewing other state comprehensive plans in order to update our template • Timeline • Present to the Advisory Panel in Jan. • Send templates to districts in March • Districts submit for review by DOE – date TBD • Adopted by local school board – date TBD

  44. Stakeholders Needed • November 12, 2014 in Pierre, SD • Set new targets for performance indicators • Indicator 1, 2, 3, 4, 5, 6, 7, 8, 14 • Requesting: Special education teachers (PK to High School), administrators, related services personnel, parent , agency • If interested or nominate a staff member, please contact SEP at 773-3678

  45. Indicator 8 Parent Involvement Surveys • Additional copies • Online version available • Spanish version available Any questions please contact Arlene Maxfield at arlene.maxfield@state.sd.us

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