School Improvement Facilitators Network

1. School Improvement Facilitators Network September 25, 2013

2. Session Objectives:

3. Agenda 8:30-8:45 Introductions and Updates 8:45-8:50 SIP Timeline and Process 8:50-9:00 Defining School Teams 9:00-9:45 Evaluate Goals/Strategies/Activities 9:45-10:00 Break 10:00-10:30 Evaluate Goals/Goal Presentation 10:30-11:30 Strategy Preparation/Monitoring 11:30-12:00 Lunch 12:00-1:00 Strategy Preparation/Monitoring 1:00-2:00 Preparing for Surveys 2:00-3:00 Facilitated Work Time 3:00-3:30 Evaluation, Feedback and Next Steps

4. Working Agreements Participate Fully Press for Clarification Collaborate Share your Thinking

5. “I’m In” Introduce yourself to members at your table. Give your name and role. How are you feeling about being here today. Say “And I’m in.”

6. Overview of the School Improvement Process

7. Continuous District Improvement Facilitators Network Meetings Vision/Mission of CSIF/CDIF Network – It is our mission to provide a community of school improvement collaboration in order to facilitate the interaction with Michigan's Continuous School Improvement Process. 7

8. Continuous School Improvement Facilitators Network Meetings School Improvement Support September 25 – Planning for Implementation November 13 – Got SIP now what? January 22 – School Process Rubrics March 26 – School Data Profile / Analysis May 7 – School Improvement Plan 8

10. Understanding Change Trust Vision Skills Resources Payoff Action Plan Shared Values/Beliefs = Second Order Change Trust Vision Skills Resources Payoff Action Plan Shared Values/Beliefs = Sabotage Trust Vision Skills Resources Payoff Action Plan Shared Values/Beliefs = Confusion = Trust Vision Skills Resources Payoff Action Plan Shared Values/Beliefs Anxiety = Anger Trust Vision Skills Resources Payoff Action Plan Shared Values/Beliefs Sporadic Change Trust Vision Skills Resources Payoff Action Plan Shared Values/Beliefs = False Starts = Trust Vision Skills Resources Payoff Action Plan Shared Values/Beliefs Trust = Vision Skills Resources Payoff Action Plan Shared Values/Beliefs First Order Change Ambrose, 1987 “Managing Complex Change

11. Groups Vs. Team http://www.youtube.com/watch?v=0hV65KIItlE

12. Defining the Teams Teams will be defined by individual districts, which may include: District Team • Superintendent • Assistant Superintendent • Principals • Curriculum Directors • Teacher Representation • Parent or Community Member School Team • Principal • Assistant Principal • Grade/Content Level Representation • Title I parent • Non-Title I parent • Community Member

13. Defining each Team’s Norms Each School Improvement Team should: • Have established regular meeting times • Establish defined roles • Meet regularly on each goal • Establish process to communicate decisions • Document any changes in goals/strategies/activities

14. District Team Duties District Team • Superintendent • Assistant Superintendent • Principals • Curriculum Directors • Teacher Representation • Parent or Community Member Responsibilities • Compliance reports (e.g. AER) • Align District with School Improvement plans • DPR monitoring • Analyze data trends • Monitor communication

15. School Team Duties School Team • Principal • Assistant Principal • Grade/Content Level Representation • Title I parent • Non-Title I parent • Community Member Responsibilities • Compliance with SIP and EdYes! (or SPR) • Monitor SIP • Implementation of SIP • Analyze assessment data & qualitative evidence

16. Continuous School Improvement Next Steps: Moving from Vision to Action

17. Reviewing the Goals Do you have the MI Proficiency Targets included? Do you have an academic goal for each content area not meeting or beating the state? Is there anything you would consider modifying/altering?

18. Sample Plan • Goal: All students will increase proficiency in math. • M.O.-100% of students will increase MME scores by moving from 44.5% to 54.5% • M.O.-100% of students will increase growth on PLAN by 2 points by moving from 15 to 17 • M.O.-100% of students will increase their proficiency to 85% on their math final exam in each course. • Strategy-Teachers will provide additional MTSS Math instruction opportunities for students (*research based-D Fuchs, LS Fuchs (2006). Introduction to Response to Intervention: What, Why, and How Valid Is It?. Reading Research Quarterly) • Activities- • Tier I-Teacher will use small group instruction with manipulatives • Tier II-Students will attend “Boost” classes every Wednesday • Tier III-Students will attend afterschool E2020 credit recovery until their course average rises above a 65%.

19. Goal Evaluation As a team, log in to ASSIST and go to the Goals & Plans tab Enter the Current Plan & view PDF

20. Goal Evaluation Identify which goals are ACTIVE, MAINTENANCE, or REVISED. Which goal will your staff have the least amount of difficulty with implementation of strategies? Which goal will your staff have the most amount of difficulty with implementation of strategies?

21. Key questions to think about • What is needed to accomplish? • What administrative support to achieve the intended results? • What is the needed professional learning during implementation? • What will we have that there are sufficient resources – including financial and time - to achieve the intended results? • What opportunity for staff collaboration? • What structures are in place to collect and review implementation data?

22. Break

23. Developing Action Plans for Strategies

24. Developing Action Plans for Strategies What are we going to do? How are we going to do it? Timeline for implementation? Evidence? How will we know it is working?

25. Developing Action Plans for Strategies Working with a planning tool, develop an action plan for each strategy/activity in your School Improvement Plan using the format of your choice

26. Lunch

27. Progress Monitoring • How will you monitor fidelity of implementation? • If your MO is the MME for math how will you know your are going to hit the target? • Have you thought about how survey evidence can be compiled to prove you are meeting your goal? • What evidence will you collect?

28. Rollout of Goals • How will you communicate the School Improvement Goals to: • STUDENTS • STAFF • PARENTS • COMMUNITY MEMBERS • Newsletters, website, open house, conferences, PTO, etc.

29. Rollout of Goals • Who on your team will take responsibility for each communication path? • STUDENTS • STAFF • PARENTS • COMMUNITY MEMBERS

30. Continuous Communication • How will you keep staff, parents, etc. updated on a periodic basis? • Monthly staff meetings • Blogs • Updated newsletters • Parent Organization Meetings

31. Preparing for Surveys—Key questions • Why are surveys important? • How will the surveys be administered? • Advance Ed Online Resources Tools • Paper • MDE MI-Map • JCISD • Survey Monkey • When will surveys be administered? • Who will be responsible? • How/Who will compile results?

32. Preparing for Surveys—Online ASSIST tool http://www.advanc-ed.org/mde/online_resources_and_tools 40/30/20

33. Preparing for Surveys—Online ASSIST tool Step #1-Log into ASSIST Step #2- Click Diagnostics & Surveys Tab Step #3- Click Surveys Tab Step #4-Start Survey

34. Preparing for Surveys—Online ASSIST tool Step #5-Click Web Administration Step #6-Click Preview Survey

35. Preparing for Surveys—Online ASSIST tool Step #7-Click Next to preview survey questions

36. Preparing for Surveys—Online ASSIST tool Aligned to Advance-Ed Standards

37. Preparing for Surveys—Online ASSIST tool Retrieve information in report

38. Struggling to Get a Response? • Open the computer lab during open house or conferences. • Offer an incentive, It’s amazing what a person will do for a hot dog or raffle ticket from a local business! • Have volunteers help!

39. Continuous School Improvement Next Steps: Moving from Vision to Action

40. Facilitated Work Time

41. Evaluation, Next Steps, and Feedback

42. Questions

43. Questions/Comments?Please contact: • Susan Townsend (Susan.Townsend@jcisd.org) • Maeghan McCormick (Maeghan.McCormick@jcisd.org) • Sandy White (Sandra.White@jcisd.org) • Steve Doerr (Stephen.Doerr@jcisd.org) • Jennifer Fox (Jennifer.Fox@jcisd.org) Or visit the MDE - School Improvement website