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GROW Partner Fair 18 January 2006

GROW Partner Fair 18 January 2006. Workshop on Contracts and Finance GROW Secretariat Alison Partridge and Sally Kneeshaw – Contract Manager. Workshop Aims. To explain the GROW contracting regime To introduce the finance and monitoring systems

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GROW Partner Fair 18 January 2006

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  1. GROW Partner Fair18 January 2006 Workshop on Contracts and Finance GROW Secretariat Alison Partridge and Sally Kneeshaw – Contract Manager

  2. Workshop Aims • To explain the GROW contracting regime • To introduce the finance and monitoring systems • To inform GROW participants of responsibilities of project management and monitoring

  3. GROW Project Applications Process • 1st call closed: 8 projects approved pending recommendations • 2nd call deadline: 24 February 2006 • Project activity: June 2005- November 2007

  4. GROW Project Applications Process • Project application • Appraisal • Decisions: Recommended with conditions / Not recommended • Contract Negotiation Meeting with GROW Secretariat to resolve outstanding conditions • Revisions to application • Contract signatures

  5. GROW ProjectContract Management • Delivery • Quarterly Monitoring on line • GROW Contract manager to verify • Internal and external audit • GROW Secretariat visits

  6. GROW Contracts 1. Contract between GROW Secretariat and Lead Partner (in English & under UK Law) 2. Partnership Agreements between project partners 3. Letter of agreement between Regional Authority and Project Partners

  7. GROW Contracts: GROW and Lead Partner • Start & end date • Partners’ details • Outputs, results and milestones • Budget – by accounting period, partner and expenditure item • ERDF Payment schedule

  8. GROW Monitoring • WHY- accountability and project management tool • WHO- various levels of responsibility • Project Partner • Lead Partner • Regional Coordinator • GROW Secretariat • JTS

  9. GROW Monitoring • WHEN: Quarterly • HOW: Online Form + Paper copies. • WHAT: • Same headings as application form • Narrative: • Outputs • Results

  10. GROW Monitoring • WHAT • Finance: • Investment • Staff • Administration • Meetings, seminars, conferences • Travel and accommodation • Promotion • External Expertise, consultancy, external audit • Other

  11. GROW Monitoring Remember: • Record Keeping and Evidence retention (3 years after final payment) • Match funding • Eligibility • Audit Trail • Procurement & recruitment • Currency • VAT • Assets

  12. GROW Reporting and Payment System

  13. GROW Monitoring Tips • Get your Finance colleagues on board / involved • Set up monitoring systems at the start • Set up audit file • Go online to try out the reporting system • Lead partner set internal deadlines for partner information • Attend project seminars • ASK for help and advice from GROW Secretariat and Regional Coordinators AlisonPartridge@seeda.gov.uk

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