1 / 14

Scheduling 101

Scheduling 101. Educators scheduled based on availability and knowledge of programs. Step 1. Get an overview of next week’s schedule Pedro weekends, Lokki weekdays Is it a holiday? Special schedule? Seven days, seven different schedules Pay special attention to: ASL Tour tours

illias
Download Presentation

Scheduling 101

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Scheduling 101

  2. Educators scheduled based on availability and knowledge of programs

  3. Step 1 • Get an overview of next week’s schedule • Pedro weekends, Lokki weekdays • Is it a holiday? Special schedule? • Seven days, seven different schedules • Pay special attention to: • ASL • Tour tours • After hours tours: Alana • Special needs • VIPs: ie, “Visiting Delegation from Sweden” • Events • Meetings: Staff, monthly, walking tour, T&D, Costumed Interpreters, ESOL, school group, access • Off-sites

  4. Step 2 • Find out who’s in, who’s out • Volunteers • Educators (47, people asked for time off via email) • Full-time staff (Outlook’s Administrative) • See Exhibit A

  5. Step 3 • Groups

  6. Step 4 • Roster • See Exhibit B

  7. Step 5 • Trainings, ATEs, 3-months observation • Pedro: building tours, ATEs, 3-months observation • Lokki: T&D • Adam: WT • Kat: School groups • Sarah: Access, CIs, Vicky intros

  8. Step 6 • Synthesize! • See Exhibit C

  9. Step 7 • Open a template & save it in the proper place:

  10. Step 8 • Match the educator’s knowledge of program to the tour slots.

  11. Step 9 • Proper breaks • Do we have enough educators? • Trainings, ATEs, observations, VIPs • fill the “gaps” in the schedule with full-time staff and volunteers

  12. Step 10 • A draft of the weekday schedule takes about 8 hours to write • Monday evening: Send the draft to the education dept to review • Feedbacks from everyone • Adam makes sure the group calendar matches with the schedule • Kathryn checks the school group • Sarah checks the CI • Pedro will do a thorough check-up • Wednesday evening: send out the tour schedules

  13. Step 11 • The aftermath: • Staff read the schedule, send us their “conflicts” • Make adjustments • Pedro meets with Rachael G.—make sure the tour schedule matches with Altru.

More Related