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January 9, 2014

Los Angeles Community College District Program Management Office Master Planning and FMP&OC Policy and Procedures. January 9, 2014. Agenda. Objectives. Master plan types Administrative regulations & board rules LACCD board approval process

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January 9, 2014

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  1. Los Angeles Community College DistrictProgram Management OfficeMaster Planning and FMP&OCPolicy and Procedures January 9, 2014

  2. Agenda

  3. Objectives Master plan types Administrative regulations & board rules LACCD board approval process Align long-range facilities master plan with education master plan FMP&OC Process Roll up to Program Master Plan

  4. Types of Master Plans Facilities Plan Education Plan Resource Plan • CA Community Colleges (CCC) master plan includes: • CCC 5-year construction plan includes: • Master plan summaries; • Capital improvement needs; • Project lists; and • New projects proposed for the next funding cycle. • Long-range (+/-30 year) master plan – CEQA

  5. Facilities master plan updates require CEQA compliance • Environmental Impact Report (EIR) addenda • Negative declarations • Supplemental OR subsequent EIRs • CEQA compliance method affects timing • District administrative regulation B-24 adds to CEQA requirements

  6. LACCD Rules and Regulations Steve Veres, chair Scott J. Svonkin Ernest H. Moreno • Administrative Regulations • B-20 (permits) • B-24 (CEQA guidelines) • B-25 (zoning reviews) • Board Rules • Chapter II- Article VI • Facilities Master Planning and Oversight Committee (FMP&OC)

  7. LACCD Rules and Regulations • www.laccd.edu • Go to Board of Trustees & About LACCD

  8. FMP&OC Performance Audit • Provide policy guidance and program oversight • Master plans and EIRs • Sustainability and energy • Reports, policy compliance and briefings • Design concept review (more than $5 million) • Other related matters

  9. Facilities Master Planning Goals Present standardized plans with uniform data Align and optimize college facilities plans with educational mission and plans

  10. Facilities Master Planning / Project Approval Processes Material change is contemplated. College makes changes to draft master plan. College CPM CEQA counsel/ consultant Project approval Master Plan/ EIR approval Design team CEQA counsel determines if CEQA process is necessary Board College notifies its facilities director to update space inventory in Fusion & 5-yr. capital construction plan, if required CPM determines if project budget is in excess of $5 mil No further Board action required. Design team proceeds with design completion. No FMP&OC review and recommend MP update approval CPM finalizes facilities master plan update Yes FMP&OC presentation & recommendation for approval of design concept CEQA process required CEQA process not required CEQA counsel & consultant commence CEQA process in accordance w/CEQA regulations & Admin Reg. B-24 Board approval Design team proceeds with design completion Board approval Board hearing

  11. FMP&OC – Master Planning Presentation • FMP&OC MP update presentation template • http://www.build-laccd.org/bidding_and_contracting/index.asp?pg=prr_tfc • Template highlights • Growth trends • Utilization and cap-load ratios • Geographic service area • Alignment with top program priorities • M&O costs • Alignment with baseline budget recovery and priority plan schedule • Contact: Magdalen Hron • magdalen.hron@build-laccd.orgor 213-550-6172

  12. FMP&OC – Project Presentation • Conceptual design presentations with budgets in excess of $5 million • Additional requirements • Alignment with board-approved master plan • Alignment with budget recovery and priority plan schedule • Conformance with the state-required square feet (sf) per student ratio • #s of students served in the building • SF of classrooms • SF per student ratio • Comparison with the state requirement • Show impact on M&O costs, if any

  13. FMP&OC Submittal Process College CPM Preparation phase College president & CPM initiate FMP&OC presentation date CEQA counsel/ consultant PMO Board Consultant prepares board submittal package documentation and FMP&OC presentation 3 weeks prior CPM submits FMP&OC package to PMO 2 weeks prior FMP&OC presentation & recommendation for approval CPM schedules presentation dry run(s) with president, consultants & PMO PMO reviews & comments on submittal package and presentation 1 week prior PMO schedules final dry run w/chief facilities executive, president, consultants & CPM PMO submits package to district 2 days prior PMO submits package to FMP&OC CPM sends final documents and presentation to PMO

  14. Questions? Thank you

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