Introduction to Student Plans

1. Introduction to Student Plans and Special Education Beth Nordheim-Baker Student Plans User Support

2. What is Student Plans? • A web based application that allows users to complete all Due Process requirements for Special Education students. • Student Plans now includes modules for Health Plans, 504 Plans, Transportation, MA Billing and Academic Improvement Plans • Ability to interface with Viewpoint and TRAX for a comprehensive solution

3. Easy to Use • Simple, easy to use screens • Manage meetings and timelines with process reminders • Tickler lists remind staff when plans are due • Icons provide information • Goal/objectives bank library • Document templates • System defined evaluation area procedures

4. Student Focused • All documents related to astudent are stored in one student record identified by unique student ID • Data is imported from the Student Information to prevent duplication of data • Maintains history of all documents created for student

5. Secure • Password protected • Role-based security allowing access to only those students assigned • Optional LDAP feature to link passwords with school systems

6. Menu Driven • Dependent on role • Click on menu item to navigate to that screen • Case managers may have ability to work as another staff member

7. Flexible and Customizable • Customizable menus, document templates and user defined document sections • System tables can be defined to district standards

8. Verification of Data • When document is finalized it verifies that screens have all required data completed • Completeness checks verify that all required steps have been addressed • Signature tracking insures compliancy

9. Tickler Lists • Customizable time frame with My Profile

10. Icons • H = History • T = Tickler List • P = Pending • V = Transportation request needing verification

11. My Cases • Depending on Staff Role will see My Cases, My Students, My Evaluations or My Services • Select student to access their documents

12. Goal and Objective Library

13. Meeting Notice • Meetings are organized to discuss student’s eligibility for initial or ongoing Special Ed services • Required meeting positions ensure required staff attend meeting • Option to email meeting notices to team members

14. Plan Documents • IEP – Individualized Education Plan • IIIP – Individual Interagency Intervention Plan • IFSP - Individual Family Service Plan • ISP – Individual Service Plan

15. Evaluation Documents • Evaluation Plan – agreement with parents to proceed with an evaluation • Evaluation Report – findings by evaluators

16. 504 Educational Plans

17. Prior Written Notice • Documentation of why a student will receive or why a student will be denied special education services

18. Other Documents

19. Reports • Availability dependent on role • Ability to easily sort and search with various criteria • Billing and audit reports for compliancy

20. MARSS Reports MARSS IEP Service Hours report will calculate hours of service for every enrollment period (entry/withdrawal). These hours can then be manually entered into the MARSS “B” file report and used for state tuition billing.

21. MARSS Reports • A MARSS B file from the SIS system is imported into Student Plans • an updated MARSS B file can be created with automatically calculated hours. • An Excel file may be created • A PDF report printout will be generated

22. MARSS Reports • The Compare to SIS Report compares Special Education Plans and Evaluations to settings from your Student Information System (SIS). • The MARSS audit report provides details and/or summaries of new evaluations, New IEP's, and Terminated IEP's.

23. Tuition Billing Includes: • Tuition Agreements • Tuition Billing

24. Add On Modules • These modules can easily be added onto the core Student Plans database

25. MA Billing Module • Includes the following features • Billing Management Reports • Personal Care Plan Supervision • Management of Para Training • Activity Log Input • Time Studies • Electronic submission of data to state

26. Transportation Module Tracks transportation requests for student

27. Nursing Library Module • Partnership with Sunrise River Press – 58 nursing areas • Updated periodically • View and Create Health Plans and Emergency Care Plans for all students • Select from library or create from scratch

28. Academic Improvement Plans Module

29. Advantages • Student demographics can be updated daily from SIS system • Information is accessible when cumulative folders are not • Data can be backed up nightly. Easy restore/no need to start again • Data is archived • Drop down menus – Goal/objectives library • Information follows the student when their enrollment changes • Updated State forms - direct contact with State personnel • Progress Reports are continuous throughout the year • Application ease of use for those with various computer literacy skill levels • Home access using internet • Student Conference Log – any Service Provider or Evaluator can enter data and view the content

30. Technology Requirements DB Server • Hardware Requirements* • (non-hosted) • 40 GB useable disk in a RAID 5 Configuration • 1 GB RAM • 800+ MHz Dual Processor CPU • Backup Hardware (tape system) • Software Requirements(non-hosted) • Microsoft SQL Server 2000 • Backup software Web Server • Hardware Requirements*(non-hosted) • 1 GB RAM • 800+ MHz Single or Dual Processor CPU • Software Requirements • (non-hosted) • Secure (SSL) web server capable of processing ASP Pages, such as IIS. • Hardware Requirements • Mac PC ( 0S X or higher) • PC (Windows 2000/NT/XP/Vista) • Dedicated high-speed connection • Software Requirements • Web Browser: IE 7 or higher (PCs) Firefox 3.0 or higher (Mac OSX or PCs) • Web browser must have Adobe Acrobat Reader 7.0+ or an application that can display PDF documents. End User *Typical Configuration for a district with 10,000-20,000 students NOTE: Both DB & Web Server can be on one server

31. Thank You! • Interested In Having Student Plans At Your School? • Contact Beth Nordheim-Baker at studentplanshelp@erdc.k12.mn.us • Or (651) 286-8947 • Or (888) 568-9176 ext 8947