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Project Initiation Document (PID) Strategic Plan

Project Initiation Document (PID) Strategic Plan . PID Committee Meeting - November 5, 2012. Overview. Where have we been Where we are now Where do we want to be How do we get there How do we measure our progress. Where have we been… .

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Project Initiation Document (PID) Strategic Plan

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  1. Project Initiation Document (PID) Strategic Plan PID Committee Meeting - November 5, 2012

  2. Overview • Where have we been • Where we are now • Where do we want to be • How do we get there • How do we measure our progress

  3. Where have we been… • Project Initiation Document (PID) Strategic Plan initiated in 2009 • Response to Legislative Analyst Office and Legislature request to streamline the PID development process • Developed in collaboration with regional and local partners • Three Year Plan updated annually in January • March 2010 • January 2011 • The 2010 and 2011 Strategic Plans included the PID workload and resourcing needs.

  4. Where are we now… • Adopted 20 recommendations to improve PID process • Completed 17 of 20 recommendations (Attachment B – PID Strategic Plan) • Major Accomplishments • Project Study Report – Project Development Support (PSR-PDS) • Small Capital Value Project (SCVP) • Streamlined PID Reimbursement Agreement • Pending recommendations: • Establish a PID conflict resolution process - Summer 2013 • Streamline PID review procedures for PID oversight activities – Summer 2013 • Develop and use performance measures to manage the PID program – Summer 2013

  5. Where do we want to be… • Provide a Strategic Plan that is independent from the PID workload. • Identify improvements to the PID program rather than workload development • Mission- The overarching goal for the PID Program. Efficiently and collaboratively utilize PID resources to maximize project delivery on the State Highway System (SHS). • Vision- A compelling, conceptual image of the desired future. Create a consistent, transparent, and fiscally-efficient process for delivering PIDs for priority candidate projects identified in state and regional transportation plans.

  6. …and how are we going to get there • Goals- The desired end result. • Define current major priorities • Objectives- Specific and measureable targets for accomplishment of a goal. • Actions- Detailed description of key strategies used to implement each objective. • Complete pending recommendations • Create an action plan with due dates for achieving new objectives.

  7. How do we measure our progress… • Monitor implementation of recommendations/actions • Develop performance measures and monitoring systems • Example: Measure effectiveness of the PSR-PDS in PID streamlining • Anticipated PY versus Actual PY Expended

  8. Since the last PID Committee meeting… • OPSC met with PID management and development staff from all 12 districts. • The districts were divided into three groups and attended 9 WebEx meetings • Expanded remaining Goals, Objectives, and Strategies to improve the PID program. • Groups presented objectives and strategies during Statewide PID Meeting held Oct. 8 – 10 in Sacramento • Statewide WebEx follow up meeting held in October to address outstanding comments/questions.

  9. Strategic Goals 2012-13

  10. Strategic Goals 2012-13

  11. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning • Year End Target: 100% • Due Date: June 30, 2013

  12. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning • Year End Target: 100%Due Date: June 30, 2013

  13. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning and Design • Year End Target: 100%Due Date: June 30, 2013

  14. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Strategy 1.2.2: Provide training to District staff to guide the work of PID oversight activities. • Due Date: TBD • Lead: Planning and Design • Year End Target: 100%Due Date: June 30, 2013

  15. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning and Design • Year End Target: 100%Due Date: June 30, 2013

  16. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning and Maintenance • Year End Target: 100%Due Date: December 2012

  17. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning and SHOPP • Year End Target: TBDDue Date: December 30, 2012

  18. Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning • Year End Target: 100%Due Date: June 30, 2012

  19. Objective 1.3: Caltrans will continue to identify opportunities to streamline PIDs Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning and Design • Year End Target: 100%Due Date: March 2013

  20. Objective 1.3: Caltrans will continue to identify opportunities to streamline PIDs Goal 1: Caltrans will continue to improve efficiencies throughout the PID process. • Lead: Planning • Year End Target: 100%Due Date: March 2013

  21. Strategic Goals 2012-13

  22. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: September 1, 2013

  23. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: FY 12/13 Quarterly

  24. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: October 1, 2013

  25. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: October 1, 2013

  26. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: September 1, 2013

  27. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: FY 12/13 Quarterly

  28. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: FY 12/13 Quarterly and Biannual

  29. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100%Due Date: October 1, 2013

  30. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning and Design • Year End Target: 100% • Due Date: TBD

  31. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100% • Due Date: October 1, 2013

  32. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100% • Due Date: FY 12/ 13 Quarterly

  33. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100% • Due Date: FY 12/13 Quarterly

  34. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning, PPM, SHOPP, and Design • Year End Target: 100% • Due Date: FY 12/13 Every 6 Weeks

  35. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100% • Due Date: June 30, 2013

  36. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100% • Due Date: June 30, 2013

  37. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100% • Due Date: FY 12/13 Quarterly

  38. Goal 2: Caltrans will continue to improve management of the PID program and PID resources • Lead: Planning • Year End Target: 100% • Due Date: June 30, 2013 Ongoing

  39. Strategic Goals 2012-13

  40. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: Planning • Year End Target: 100% • Due Date: October 8-10, 2012

  41. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: Planning • Year End Target: 100% • Due Date: June 30, 2013

  42. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: Planning, Headquarters SHOPP • Year End Target: 100% • Due Date: TBD

  43. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: PlanningYear End Target: 100% • Due Date: June 30, 2013

  44. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: Planning • Year End Target: 100%Due Date: TBD

  45. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: Planning • Year End Target: 100% • Due Date: FY 12/13 Quarterly

  46. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: PlanningYear End Target: 100% • Due Date: FY 12/13 Quarterly

  47. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: PlanningYear End Target: 100% • Due Date: June 30, 2013

  48. Goal 3: Caltrans will continue provide transparent communication with internal and external PID Stakeholders. • Lead: PlanningYear End Target: 100% • Due Date: June 30, 2013

  49. In summary… • Goals – Remained the same • Objectives – 2 of 5 existing objectives were modified, and 3 added. • Strategies – 7 of 12 existing strategies were modified, and 24 added.

  50. Next Steps… • Strategic Plan Process • Present to Steering Committee • OPSC monitors implementation of Action Plan

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