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Treasurer Report Financial Review. House of Delegates May 22, 2010. Fred Vogelgesang, Treasurer. Financial Report – 4/30/2010. Excludes Zones. Financial Report – 4/30/2010. Excludes Zones. 2010 Budget Sources of Income. $ 1,130,840 – Membership Fees* * $ 242,728 net of pass through
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Treasurer Report Financial Review House of Delegates May 22, 2010 Fred Vogelgesang, Treasurer
Financial Report – 4/30/2010 Excludes Zones
Financial Report – 4/30/2010 Excludes Zones
2010 BudgetSources of Income • $ 1,130,840 – Membership Fees* * $ 242,728 net of pass through • $ 304,100 – Meet Fees • $ 61,320 – Co-Pays • $ 600 – Interest • $ 14,350 – Other Sources • $ 1,511,210.00 – Total Income** **$ 623,098 net of pass through 4
2010 BudgetSpending Categories • $ 888,112 – USA Swim Pass Through • $ 115,909 – Administrative • $ 218,205 – Age Group (All-Star & Camps) • $ 178,175 – Senior (Meets, Travel & Camp) • $ 70,102 – Volunteer Management • $ 63,800 – Other Programs (Diversity, OW & Others) • $ 35,000 – Zones (All-Star Meet) • $1,566,291 – Total Budget Spend* * $ 678,179 net of pass through 5
Administrative Expenses Expense Line Items Includes Telephone, Postage, Supplies Computer Repair & Maintenance Swim Guide, Rule Books Treasurer Fees, Insurance, Web & Church Donation Pacific Swimming Office Contractor Computer Services for Registration & Membership Spending History 2007 Actual - $ 52,892 2008 Actual - $110,893 2009 Actual - $56,773 2010 Budget - $115,909 6
Age Group Swimming • 2009 Program Results • 4 camps – 160 swimmers, 3 All-Star Meets – 240 swimmers • Local competition – 56,577 swimmers in 298,333 swims, 5,577 relays at 101 meets • Spending History • 2007 Actual - $166,734 • 2008 Actual - $267,125 • 2009 Actual - $378,304 • 2010 Budget - $218,205 7
Senior Swimming • 2009 Program Results • Travel assistance to 6 national meets for 186 swimmers • Local competition for 5,450 swimmers in 27,392 swims, 261 relays at 13 meets • Subsidized 10 Jr-Sr Meets • Spending History • 2007 Actual - $134,301 • 2008 Actual - $207,740 • 2009 Actual - $159,034 • 2010 Budget – $178,175 8
Volunteer Management • 2009 Program Results • Supervision of 120 clubs, 19,663 athletes, 1,234 non-athlete members, Sanctioning of 175 events • Recruit, train, retain officials and volunteers • Manage performance statistics for swims, Pacific individual, relay & all-star records • Manage membership records, etc. • Spending History • 2007 Actual - $30,626 • 2008 Actual - $53,080 • 2009 Actual - $80,291 • 2010 Budget - $70,102 9
Other Programs • 2009 Program Results • Granted money to 5 Diversity Programs • 2009 – Adaptive Swimming Budget Approved • Spending History • 2007 Actual - $15,000 • 2008 Actual - $26,250 • 2009 Actual - $22,337 • 2010 Budget - $63,850 10
Zone Management • 2009 Program Results • Operate 5 geographic zones • Recruit, train & retain meet officials • Sanction and manage zone meets • Sponsor zone and league championships • Conduct Zone All-Star Competition • Spending History • 2007 Actual - $33,952 • 2008 Actual - $36,000 • 2009 Actual - $32,893 • 2010 Budget – $35,000 11
Financial Actions Update Institute Multi-year Strategic Planning & Budgeting Process Optimize operational, retained, investment and/or endowment funds Organize the treasurer, finance and audit offices and responsibilities Re-engineer the administrative processes and offices Excludes Zones
Budget – Decisions for 2011? • Influence Income • Analyze Membership Fees – • Non-Athletes, Clubs, Organizations • Determine PC Adder for 2011-2012 • Effective 9/1/2011 • Evaluate Meet entry fees including $5.00 Participation Fee • Cost to rent meet facilities increasing & under pressures. • Differentiate LC vs. SC fee structure? • Evaluate & Benchmark against other LSC for similar meets 13
Budget – Decisions for 2011? • Prioritize Major Program Funding • Evaluate Non-Athlete Expenses • Administrative, Volunteer & Zone All-Star Meet • Clinics, HOD Meetings, Convention & Officials Travel • Age Group Swimming • Determine All-Star Meet priorities • and analyze overall expenses of trips. • Senior Swimming • Evaluate the number of meets that each athlete can receive assistance • and/or adjust the amount of adder per meet provided. • Determine senior meet subsidy strategy. • New Program Strategies • Open Water & Adaptive objectives • Club Development Needs! • Coach Development Needs 14
Budget – Decisions for 2011? • Initiate 2011 – 2014 Budget Process • Schedule – • Multiple Year Planning – Evaluation & vetting – Approval Criteria 15
Finally – 2010 Wrap-Up • Are the budgeted programs for 2010? • Planned • Implemented • On Track • Are there new 2010 Programs needs? • How can we direct financial resources for immediate benefits?