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Green IT Happenings at UWaterloo

Green IT Happenings at UWaterloo. James McCarthy. Who are we?. Green IT Advisory Group (GITAG) Meeting since April 2010 Advise CTSC on Green IT matters Cross-campus representation. AHS Computing – Lowell Williamson Arts Computing Office – Scott Paterson

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Green IT Happenings at UWaterloo

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  1. Green IT Happenings at UWaterloo James McCarthy

  2. Who are we? Green IT Advisory Group (GITAG) Meeting since April 2010 Advise CTSC on Green IT matters Cross-campus representation

  3. AHS Computing – Lowell Williamson Arts Computing Office – Scott Paterson Civil Engineering Computing – Kevin Rampersad MAD – James McCarthy MFCF – Chris Roth Science Computing – Rick Loney IST – Tim Farrell, Julio Gonzalez Library – Carl Nagel Student – David Collins

  4. Green IT Motivators Rising energy costs Employee interest “Corporate” Social Responsibility Reputation Efficiency Students

  5. Benefits Reduced energy costs Lower environmental impact Healthier workplace More efficient practices

  6. Challenges Electronics cheaper Time and effort used to “keep the lights on” Buy-in at all levels of an organization Finding the balance: IT as an enabler Communicating results

  7. Communication @UWaterlooGITAG Green IT Newsletter Presentations uwaterloo.ca/green-it

  8. Desktop Rollover Project CIO Search Process Asset Management Project

  9. Plant Ops STAC CIO Central Stores Retail Services

  10. Everyone on campus Metrics Control Passionate

  11. W2011 W2012

  12. Conclusions: • The majority of students print their assignments and hand them in in-class • Students are aware of how to print double-sided and do so when applicable • Electronic submission is the preferred method (68.2%)

  13. Conclusions: • Only 6% of instructors require single-sided submissions; only 3% would penalize students • 93% of instructors are willing to accept double-sided • There is not an overwhelming acceptance for electronic submissions on the part of instructors • Recommendations: • Encourage instructors to accept double-sided submissions • Encourage instructors to accept electronic submissions • Provide confidence in electronic submissions • Develop a tool to mark up assignments

  14. Printing Position Paper Perceived Stumbling Blocks: Confidential documents Single-sided/Double-sided Recycled paper isn’t as good Personal desktop printers are cheaper Convenience

  15. Best Practices Online documentation/forms/secure sites Choose the right printers Encourage electronic submissions Adopt 100% recycled paper Use green features of printer fleet Consolidate older printers at end of life and replace with workgroup printers

  16. Green IT Initiatives Virtualizing Central services AHS Mock Office Metering Power management settings ENV Printing Challenge Thin clients Procurement

  17. Green IT Report Card Grading our home units against Terms of Reference Considering the IT life cycle: B- Acquisition of IT resources: B-/C+ Purchasing new equipment: B+/B Use of IT services/resources: B- Printing and copying: B-/C+ Building a Green IT Culture: C+/C Disposal: B/B- Overall commitment: B-/C+

  18. Green IT Report Card Specific things we’re doing well: 100% Recycled Paper Disposal through Central Stores Matching equipment to real needs when purchasing

  19. Green IT Report Card Specific things we’re doing poorly Encouraging Green IT practices and communication in our own departments Encouraging draft quality printing Promoting a paperless office by setting targets for consumable use Equipment exchange between departments/units Donate equipment before e-wasting

  20. User Behaviour Need to re-train the user Users have to trust us Identify and communicate the benefits

  21. I CAN’T MAKE A DIFFERENCE

  22. CHANGE IS HARD

  23. NOTHING EVER CHANGES

  24. EVEN SMALL CHANGES CAN MAKE A BIG DIFFERENCE CHANGE IS HARD, SO BE READY FOR IT NOTHING WILL EVER CHANGE IF NO ONE IS WILLING TO TRY

  25. http://uwaterloo.ca/green-it @UWaterlooGITAG greenit@lists.uwaterloo.ca

  26. Image Attributions World Topo Map Sources: Esri, DeLorme, NAVTEQ, TomTom, Intermap, iPC, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), and the GIS User Community http://www.idealaunch.com/blog/wp-content/uploads/2010/02/lucy-doctor-stand.jpg http://www.saysomethingposters.com/wp-content/uploads/collaborate.jpg http://www.scenicreflections.com/files/printer_wallpaper_1024.jpg Newspaperdesigned by John Caserta from The Noun Project Bird designed by Thomas Le Bas from The Noun Project Presentation designed by JorisHoogendoorn from The Noun Project Pointer designed by Laurent Patain from The Noun Project Plant designed by Rachel Fisher from The Noun Project

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