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TPC All Committees Meeting November 21, 2013

TPC All Committees Meeting November 21, 2013. At the End of the Day. Fix some of the problems that get in the way of members having more fun …. without losing a ton of money!. 2013 BOG Objectives . Bring Fun Back to the Club – A Culture Shift Perhaps Fix the Café

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TPC All Committees Meeting November 21, 2013

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  1. TPC All Committees Meeting November 21, 2013

  2. At the End of the Day • Fix some of the problems that get in the way of members having more fun …. • without losing a ton of money!

  3. 2013 BOG Objectives • Bring Fun Back to the Club – A Culture Shift Perhaps • Fix the Café • Site Enhancements – Particularly the Café, Patio, and Grounds • Execute the Lower Court Project (aka: South Property Enhancement Project) • Plan and Allocate for the Ultimate Replacement of Our 54yr Old Main Pool • Engage More Member Participation Around the Governance of Their Club

  4. 2013 Results • Fixed the Bar & Grill • Created a Comprehensive, Club-wide, House & Grounds Long-term Growth Plan (A Very Big Deal) • Adopted New Club-wide Software (Holy ….!) • Locker Rooms: Right Decision, Horrific Execution • Paved the Road for a Long-term Capital Improvement Program – Survey, (1-yard line for Voteand Early Stage Implementation) • Regained Control of Non-Member Usage • Formulated an Official TPC Member Code of Conduct • Instituted Change of Control Plan for Better Long-Term Governance Continuity • Failed – Engaging Membership in Club Governance (but not for lack of trying) • Failed – Bringing the Fun Back

  5. 2014 Board of Directors Park Allen (Vice President) Brian Bank Paul Bressie (Treasurer) Matt ChathamCourtney Finnegan (Secretary) Kim Logie Chip Moreland Nancy Shapiro Cris Schonefeld Ross Seymore _________________________________________ Special Thanks to Our Out-Going Board Members: John Hoffman Tami Pias-Lee Michel Seifer

  6. 2013 House & Grounds Committee Committee Members Cris Schonefeld (Chair) Valerie Behrendt Dayle Smith Bell Objectives: Development of Overall Master Plan Café Interior/Exterior Refurnishing Lower Court Project Main Pool Renovation (ultimately) Tree Maintenance/Removal/Plantings Entry Stairs to Property - Fitness Side

  7. 2013 House & Grounds Accomplishments February Presented Master Plan concept to BOG Obtained Bids from Designers March/April Presented first round of cafe & patio designs. May/June Explore kitchen expansion/improvement options Refine Cafe & Patio furnishings plans Meet with Town re: 500 sq. ft. advantage July Presented Cafe Bar & Interior Design Package  Finalize Budget and Order Specs for Cafe & Patio Present kitchen improvement options/budget – consultants working on specifications Present Tennis and Pool Improvement First Thoughts/Sketches Obtained approval for temporary heaters August Create Story Boards for Cafe, Patio and Pool Furnishings Selections To date we are waiting for a vote of membership to start Kitchen/Café project. In addition, we are working on refurbishing the boys and girls locker rooms. Jerry might have a few more things to add such as new stairs up to fitness facility, tree removal and long term plan for existing trees, repaving of path…

  8. TPC Comprehensive Financial Model Monthly Debt Retirement Fees Initiation Fees Dues Non-Member Surcharges Revenues Expenses Mortgage “B” - Emergency Reserve Savings Account “A” - Operating Cash/Checking Acct I “C” - Capital Reserve “Replacement” $250,000/yr II “D” - Capital Expense (New) Administration Half of Year End Balance Facility Operations (to include Café) Capital Expenses Activities – Set at Operational Breakeven Activity Specific Member Charges Aquatics Personnel/Operations- Aqua Fitness Personnel/Operations - Fit Non-Member Activity Charges Tennis Persn/Ops - Tennis Youth 80% Persn/Ops - Youth Activity Fee 20% iii

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