2012-2013 End-of-the Year Financial Reporting Office of Career and Technical Education Services

1. 2012-2013 End-of-the Year Financial Reporting Office of Career and Technical Education Services March 2013

2. Agenda SY 2012-13 State Funding Equipment Industry Certification Exams Workplace Readiness Skills for the Commonwealth Examinations Microsoft IT Academy Certification Program SY 2012-13 Federal Funding – Perkins Secondary Education 2012-2013End of the Year Financial Reporting Virginia Department of Education - March 2013

3. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2012 – June 30, 2013 • LOCAL PLANS – “Substantially Approvable Form” Requirement Federal Requirement - “substantially approvable form” In compliance with federal requirements, the school division must have submitted the application to the VDOE in “substantially approvable form” via OMEGA no later than June 30, 2012, in order to begin obligating Perkins funds on July 1, 2012. Virginia Department of Education - March 2013

4. CTE State SY 2012-2013 Funded Allocations • CTE Equipment • Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments • Workplace Readiness Skills for the Commonwealth Examinations • Microsoft IT Academy Program and Certification Virginia Department of Education - March 2013

5. CTE State Equipment Allocations SUPTS. MEMO NO. 169-12 – July 13, 2012 SUBJECT: Career and Technical Education Equipment Allocations and Reimbursement Requests Forms for School Year 2012-2013 • $1,800,000 State Lottery Funding • School Division and Regional Center Entitlements • - $2,000 Floor Allocation • - Enrollment-Based Allocation www.doe.virginia.gov/administrators/superintendents_memos/2012/169-12.shtml Virginia Department of Education - March 2013

6. CTE State Equipment Allocations • Important to remember: • 100% Reimbursement of Equipment Expenditures, not to exceed allocation amount • Must be for new equipment listed in the current state edition - Recommended Equipment Approved for Career and Technical Education Programs Virginia Department of Education - March 2013

7. CTE State Equipment Allocations • State equipment funds must be used: • first (100%) before requesting any Perkins federal funds reimbursements for equipment. • to supplement, not supplant, any funds currently provided within the locality. • Equipment purchased with state funds cannot also be claimed on Perkins federal funds reimbursement requests. Virginia Department of Education - March 2013

8. CTE State Equipment Reimbursement • Equipment purchases may be split between state and federal funds. • Reimbursement request forms must be submitted by Friday, June 7, 2013. • Request forms must have the division superintendent’s original signature. Virginia Department of Education - March 2013

9. CTE State Industry Certification SUPTS. MEMO NO. 176-12 – July 20, 2012 SUBJECT: CTE Reimbursement for Industry Certification Examinations, Licensure Tests, and Occupational Competency Assessments Allocations and Reimbursement Request Forms for June 2012 and School Year 2012-2013 $1,065,133 FY 2013 State Funding www.doe.virginia.gov/administrators/superintendents_memos/2012/176-12.shtml Virginia Department of Education - March 2013

10. CTE State Industry Certification • Funding for Student Credentialing • Industry Certification Examinations • Licensure Tests • Occupational Competency Assessments (such as NOCTI) • Certification Site Licenses • Must be Board of Education approved for student-selected verified credit option Virginia Department of Education - March 2013

11. CTE State Industry Certification • Reimbursement for Industry Certification Testing • June 2012 • July 1, 2012 to May 31, 2013 Note: 100% reimbursement of exam costs not to exceed allocation amount Virginia Department of Education - March 2013

12. CTE State Industry Certification Reimbursement • Must be submitted on CTE State Industry Certification Reimbursement Request Form. • State funds must be used first(100%) before requesting any Perkins federal funds for industry certification reimbursements. • Reimbursement request forms must be submitted by Friday, June 7, 2013. • Request form must have the division superintendent’s original signature. Virginia Department of Education - March 2013

13. CTE State Industry Certification • School divisions may submit reimbursement requests for industry certification exams that exceed your original state allocation amount for any unused funds. • Any unclaimed State Industry Certification funds will be reallocated on June 11, 2013. Virginia Department of Education - March 2013

14. State Payments for Equipment and Industry Certification Allocations for Fiscal Year 2013 • Reimbursement requests for school year 2012-2013 State Lottery funds are paid in installments on a semi-monthly recurring basis, based on the number of state payment dates remaining through the end of the state fiscal year (June 30, 2013). • First state funds payments for State Equipment reimbursement requests were posted for payment beginning on February 1, 2013. • First state funds payments for State Industry Certification Exams reimbursement requests were posted for payment beginning on March 1, 2013. Virginia Department of Education - March 2013

15. CTE State Workplace Readiness Skills for the Commonwealth Examinations SUPTS. MEMO NO. 276-12 – October 5, 2012 SUBJECT: General Assembly Funding for Career and Technical Education (CTE) Workplace Readiness Skills for the Commonwealth Examinations for School Year (SY) 2012-2013 $308,655 FY 2013 State Funding www.doe.virginia.gov/administrators/superintendents_memos/2012/276-12.shtml Virginia Department of Education - March 2013

16. CTE State Workplace Readiness Skills for the Commonwealth Examinations Funding for Workplace Readiness Skills for the Commonwealth Examinations • Provide support grants to the school divisions for Workplace Readiness Skills for the Commonwealth pre-tests and examinations. • Funding allocation based on school year 2011-2012 enrollment data for students in secondary CTE courses. • Initial Allocation - $0.529 per CTE Student Virginia Department of Education - March 2013

17. CTE State Workplace Readiness Skills for the Commonwealth Examinations • Funding Reimbursement for Workplace Readiness Skills for the Commonwealth Examinations will be available for the following period: • July 1, 2012 to May 31, 2013 Note: 100% reimbursement of exam costs not to exceed allocation amount. Virginia Department of Education - March 2013

18. CTE State Workplace Readiness Skills for the Commonwealth Examinations • Must be submitted on CTE Workplace Readiness Skills for the Commonwealth Examination Reimbursement Request Form. • CTE Workplace Readiness Skills for the Commonwealth Examination funding must be used first (100%) before requesting any State funds or Perkins federal funds for industry certification reimbursements. • Reimbursement request forms must be submitted by Friday, June 7, 2013. • Request form must have the division superintendent’s original signature. Virginia Department of Education - March 2013

19. State Funds for Equipment, Industry Certification Exams and Workplace Readiness Skills Allocations for SY 2012-2013 • State SY 2012-2013 Equipment , Industry Certification Exams, and Workplace Readiness Skills funds cannot be carried over to next school year. • Reimbursement requests not submitted by deadline of June 7, 2013, will result in forfeiture of remaining state allocated funds. • Unclaimed Industry Certification Exams and Workplace Readiness Skills funds will be reallocated for other unpaid SY 2012-2013 reimbursement requests. Virginia Department of Education - March 2013

20. CTE State Microsoft IT Academy Certification Program SUPTS. MEMO NO. 300-12 – November 2, 2012 SUBJECT: Announcement of Virginia’s Microsoft IT Academy Certification Program Virginia Department of Education and Microsoft partnership for School Year 2012 - 2013 $1,500,000 FY 2013 State Funding www.doe.virginia.gov/administrators/superintendents_memos/2012/176-12.shtml Virginia Department of Education - March 2013

21. CTE State Microsoft IT Academy Certification Program Microsoft IT Academy Certification Program Highlights: • Site licenses for unlimited certification testing at each high school and career and technical education center at no cost to school divisions. • Certification examinations for students at no charge for: • Microsoft Office Suite (MOS)—Word, Excel, PowerPoint, Outlook, Access; • OneNote; • SharePoint; and • Certiprep practice exams for all of the above MOS applications. • Microsoft Technology Associate (MTA) certification exams distributed as needed to all schools/centers. (Note: There is a state established limited number of vouchers available. Reference CTE Memo No. 036-12, November 19, 2012.) Virginia Department of Education - March 2013

22. CTE State Microsoft IT Academy Certification Program Site testing licenses and certification examinations provided at no cost under the Microsoft IT Academy Certification Program: • Cannot be claimed for CTE State Industry Certification reimbursement. • Cannot be claimed for Federal Perkins program reimbursement. Virginia Department of Education - March 2013

23. CTE Perkins Act - Revised Federal Funds School Year: July 1, 2012 – June 30, 2013 SUPTS. MEMO NO. 124-12 – May 11, 2012 SUBJECT: Revised Local Allocation for the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV) Revised Federal Funds for July 1, 2012 through June 30, 2013 • $17,348,617.98 Secondary Education Funding • $305,960 (1.29%) Increase in Federal Funding www.doe.virginia.gov/administrators/superintendents_memos/2012/124-12.shtml Virginia Department of Education - March 2013

24. CTE Perkins Act - Revised Federal Funds School Year: July 1, 2012 – June 30, 2013 OMEGA Reimbursement Requests: • must have ApprovedLocal Plan and Budget based on revised allocation. • must have Approved OMEGA Budget Transfer based on revised allocation. • must be Actual SY 2012 – 2013 Expenditures. • must be Encumberedby June 30, 2013. • must be Appropriate Use of Federal Funds to improve Career and Technical Education programs. Virginia Department of Education - March 2013

25. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2012 – June 30, 2013 Perkins federal funds cannot be used for: • capital improvements, upgrades or improvements to physical structures, buildings, classrooms, laboratories, etc. • purchasing used, reconditioned or repaired equipment. • equipment repairs or to purchase repair parts for equipment. Virginia Department of Education - March 2013

26. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2012 – June 30, 2013 Perkins federal funds cannot be used for: • installation of equipment unless installation is included in the original purchase price. • purchasing materials, supplies and/or commodities that are consumed or materially altered when used (i.e., welding gases, paints, lumber, sheet metal, batteries, solvents, etc.). Virginia Department of Education - March 2013

27. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2012 – June 30, 2013 Perkins federal funds CAN be used for: • purchasing new equipment. • purchasing a classroom reference set of textbooks. • purchasing computer and software upgrades. • rechargeable batteries if part of the original purchase of equipment (i.e., digital camera, portable drill, etc.). Virginia Department of Education – March 2013

28. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2012 – June 30, 2013 Important to remember: • Perkins school year 2012-2013 federal funds cannot be carried over to next school year. • OMEGA reimbursement requests not submitted by deadline of September 30, 2013, will result in forfeiture of remaining allocated funds. • Unclaimed funds will be reallocated for unpaid school year 2012-2013 industry certification reimbursement requests. Virginia Department of Education - March 2013

29. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2012 – June 30, 2013 • OMEGA System Reimbursement Requests Submission Deadline Must be created and submitted to VDOE by the Local OMEGA Level 3 Approver by: Monday– September 30, 2013 Virginia Department of Education - March 2013

30. CTE Perkins Act Federal Funds – Title I School Year: July 1, 2012 – June 30, 2013 • SY 2012–2013 LOCAL PLANS Changes • Amendment must be created and submitted thru OMEGA for review and approval. • OMEGA Budget Transfer request must be created and submitted that matches the submitted amendment to the Local Plan.  Virginia Department of Education - March 2013

31. Announcements • April 18, 2013 – Completer Follow-Up Session • CTE Student Completer Follow-up Survey Virginia Department of Education - March 2013

32. Evaluation • Please take a few minutes to provide feedback about the benefit • of this technical assistance video streaming session. • Your input will be useful in our planning efforts for future video training session. • The Survey Monkey link for the online evaluation is: • http://www.surveymonkey.com/s/PKGWYJB • Thank you! Virginia Department of Education - March 2013

33. Contact Information • George R. Willcox • Coordinator, CTE Planning, Administration and Accountability • 804-786-4206 • W. Terry Dougherty • Specialist, CTE Grants Administration • 804-786-4206 • Joseph A. Wharff • Specialist, CTE Planning, Administration and Accountability • 804-786-4206 • Virginia Department of Education • P. O. Box 2120 • Richmond, Virginia 23218-2120 • Fax: 804-530-4560 • E-mail: CTE@doe.virginia.gov Virginia Department of Education – March 2013