1 / 37

WELCOME

WELCOME. Federal Uniform Four-Year Cohort Graduation Rate and the Five-Year Modified Graduation Rate Presenter Cyndi Holleman, FLDOE. Purpose . Define the federal uniform and five-year follow-up modified rates Explain the process Questions and Answers. Federal Uniform Graduation Rate.

jadyn
Download Presentation

WELCOME

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. WELCOME Federal Uniform Four-Year Cohort Graduation Rate and the Five-Year Modified Graduation Rate Presenter Cyndi Holleman, FLDOE FAMIS Conference, June 11-13, 2012

  2. Purpose Define the federal uniform and five-year follow-up modified rates Explain the process Questions and Answers FAMIS Conference, June 11-13, 2012

  3. Federal Uniform Graduation Rate The percentage of students who graduated with a standard diploma within four years of their initial enrollment in ninth grade in the district FAMIS Conference, June 11-13, 2012

  4. Federal Uniform Graduation Rate, cont. Counts only standard diplomas Does not remove transfers to adult education programs (remain in denominator) Assigns DJJ students to their most recent regular high school FAMIS Conference, June 11-13, 2012

  5. Federal Uniform Graduation Rate, cont. Total Number of Standard Diplomas Earned within Four Years ÷ Adjusted Cohort FAMIS Conference, June 11-13, 2012

  6. Five-Year Follow-up Modified Graduation Rate The five-year modified graduation rate is a follow-up to the prior year’s four-year adjusted cohort federal graduation rate. FAMIS Conference, June 11-13, 2012

  7. Five-Year Follow-up Modified Graduation Rate, cont. Uses the final student level cohort file from the prior year’s 4-year federal graduation rate Counts all the standard and special diplomas within 5 years Makes no other adjustments to the file FAMIS Conference, June 11-13, 2012

  8. Five-Year Follow-up Modified Graduation Rate, cont. Total Number of Special and Standard Diplomas Earned in Five Years ÷ Adjusted Cohort Total from the Prior Year Four-Year Federal Graduation Rate FAMIS Conference, June 11-13, 2012

  9. Timeline, Four-Year Federal Rate FAMIS Conference, June 11-13, 2012

  10. Time, Five-Year Modified Rate FAMIS Conference, June 11-13, 2012

  11. The Process Build the cohort Review and adjust the cohort Calculate the graduation rate FAMIS Conference, June 11-13, 2012

  12. Building the Cohort Key Data Elements School number, current enrollment Withdrawal code Diploma code Withdrawal date Grade level FAMIS Conference, June 11-13, 2012

  13. Building the Cohort, cont. Include all first-time 9th graders in fall 2008 membership in your district Add incoming transfers on the same schedule to graduate FAMIS Conference, June 11-13, 2012

  14. Building the Cohort, cont. New 9th graders in 2008-09 New 10th graders in 2009-10 New 11th graders in 2010-11 New 12th graders in 2011-12 FAMIS Conference, June 11-13, 2012

  15. Adjusting the Cohort Transfers to other public schools (W3A, W3B) Transfers to private schools (W04) Transfers to home education programs (W24) Deceased students (W12) Additional Year Students (ASY)* (typically ESE students opting to remain in school until age 21) *This is not a withdrawal code! FAMIS Conference, June 11-13, 2012

  16. Adjusting the Cohort, cont. What is ASY? • Students coded with an “S” or “F” on the Additional School Year Student data element on the Student Demographic Format. • A code DOE assigns to keep the additional year students from being pulled into another cohort. NOTE: Districts should be very cautious in updating this code! FAMIS Conference, June 11-13, 2012

  17. Adjusting the Cohort, cont. How the DJJ attribution works Diploma codes are assigned back to the most recent regular high school Standard diploma codes count as graduates Special diploma codes count as non-graduates Certificate codes count as non-graduates Transfer codes: W01, W02, and W3A are converted to non-graduates W04, W24, W3B, and W12 are assigned back to the high school Dropout codes count as dropouts Refer to APPENDIX D in the cohort TAP for a complete list. FAMIS Conference, June 11-13, 2012

  18. The Review Process Download the flat text file that lists all students in the unadjusted cohort with their last withdrawal/diploma codes Make necessary updates and corrections Send the flat text file with corrections back to DOE FAMIS Conference, June 11-13, 2012

  19. The Review Process, cont. Pay special attention to the withdrawal codes that will count against you. Dropouts, DNEs, Non-graduates Did they enroll in another school or district? Did they enroll in a home education program or a private school? Did they enroll in an adult education program? Are they still enrolled? (e.g., W01) FAMIS Conference, June 11-13, 2012

  20. The Review Process, cont. Proper documentation is required for withdrawals and transfers. FAMIS Conference, June 11-13, 2012

  21. The Review Process, cont. At-Risk Category Students scoring Level 2 or below on both 8th grade FCAT Reading and 8th grade FCAT Math. If students were not in your district in the 8th grade, request scores from the transferring district. Students not in Florida in the 8th grade are considered not at-risk. FAMIS Conference, June 11-13, 2012

  22. The Review Process, cont. Summer School Graduates Students who graduate during the summer are counted in the current year cohort. Students who pass ACT/SAT after the beginning of the 2012-13 school year should not be included in the 2011-12 cohort. FAMIS Conference, June 11-13, 2012

  23. We’ve found our errors. Now what? Enter the correct code in the Action Field and the correct withdrawal date in the Action Date. If the student is a duplicate, put “DUP” in the Action Field. If the student should not be in this cohort, put “DEL” in the Action Field. If a student is not listed in the cohort but should be, enter all fields and put “ADD” in the Action Field. FAMIS Conference, June 11-13, 2012

  24. Submitting Corrected File The file received in April is only for review purposes. Corrections are to be made to the file received in September. The file must be submitted to DOE in the same format as it was received. Edit and reject reports will be available this year. FAMIS Conference, June 11-13, 2012

  25. Who are the Graduates? Federal Standard diplomas only W06 W6A W6B WFA WFB WFT WFW W43 W52 FAMIS Conference, June 11-13, 2012

  26. Who are the Graduates? Five-Year Follow-up Modified Rate Standard and special diplomas W06 W6A W6B WFA WFB WFT WFW W43 W52 W07 W27 Includes special diplomas, 4-year and 5-year FAMIS Conference, June 11-13, 2012

  27. What about the others? The remaining students are then categorized into two “buckets.” Dropouts (DNEs, W05, W13-W23) Non-graduates FAMIS Conference, June 11-13, 2012

  28. Who are the non-graduates? Special Diplomas (Federal version) Certificates of Completion GED based diplomas Students who do not graduate on time, such as repeaters FAMIS Conference, June 11-13, 2012

  29. Calculate the Rate Number of Graduates (Numerator) ÷ Number in Adjusted Cohort (Denominator) FAMIS Conference, June 11-13, 2012

  30. Current Year Survey 5 Data Any updates submitted via the database after August 31 will not be pulled into the cohort file. Make corrections to both the cohort review file and the automated survey process. FAMIS Conference, June 11-13, 2012

  31. Due Dates The final file must be received by October 12 before 9:00 PM EST. FAMIS Conference, June 11-13, 2012

  32. Release Date November or December FAMIS Conference, June 11-13, 2012

  33. Graduation Rate versus Dropout Rate They are not inverses of each other. The rates apply to different periods of measurement. Graduation rate is a four-year, cohort-based indicator. Dropout rate is a single-year indicator. The rates apply to different populations. Graduation rate tracks the progress of a group of students who entered the same grade at the same time. Dropout rate tracks all 9-12 students in a single year. FAMIS Conference, June 11-13, 2012

  34. Many students who do not graduate in four years are not dropouts. Example: 2010-11 NGA Cohort File Adjusted NGA Cohort = 190,614 Total NGA Graduates = 150,533 Total Dropouts = 12,664 Total Non-graduates = 27,417 FAMIS Conference, June 11-13, 2012

  35. Closing Comments Ensure cleaner and more accurate current year data is submitted. Resolve DNEs as soon as possible. Routinely follow up on dropouts using the tools available. Determine the manager/coordinator for this process at the district level. Share all communications with any and all staff involved in the process. Don’t wait until the last minute. FAMIS Conference, June 11-13, 2012

  36. Questions FAMIS Conference, June 11-13, 2012

  37. Contact Information Submit questions to Cyndi.Holleman@fldoe.org or call (850) 245-9913 FAMIS Conference, June 11-13, 2012

More Related