City of Durant 2.0 Hiring Processes & Standards (City Managers office, rev. Oct 27, 2011)

1. Dept. Head Determines Employee Type Needed (FT, PT, Seasonal, Temp, Contractor, etc.)(4) Dept. Head Verifies slot opening per Pers. Sched. & budget (1) & CM OK Dept. head completes Payroll & Personnel Change Request Form, Budget Amendment Form, (if required) Council Memo/Agenda request (to CM office)Xfund or bud. Xfer needed(2) Help Needed Yes Yes City of Durant2.0 Hiring Processes & Standards (City Managers office, rev. Oct 27, 2011) No No Applicant completes pre employment requirements (5), HR notifies Dept. Head via email HR gets application, physical, background check, D&A test, etc. scheduled and emails dept. head. HR makes arrangements with Tx. Bus. Svcs. if a contractor is needed Dept. head gets CM OK, then notifies HR (via email) of approvals (5) to hire and forwards signed / approved copies of forms (6) via interoffice mail. HR notifies D ept. Head by email of preemployment status and notice to put applicant or contractor to work. Yes No Help Acquired (3) • Notes: • Dept. head verifies slot on Personnel Schedule with Line Item Budget Compliance/City Managers Office per city manager requirement (not by state local law or council) . If a cross fund or budget expansion is needed, city council approval is required. • Line item budget transfers & personnel schedule are per city manager requirement (not by state or local law or council). Contractors may also require some paperwork completion for Texoma Business Staffing. • You should plan on this process to take a minimum of 3 weeks except in the very rare instance of council action being required for budget expansion or xfundXferwhich could take 1-2 months. • It is the Department Heads responsibility to determine what employee type is needed based on the type and duration of work required. For example for short duration work contractors offer a better financial value to the city as would hiring FT people for a short trial period. Part time employees needed on a long term basis and who have known and proven work records offer a better financial advantage to be hired directly by the city. Questions on this should be directed to the city managers office and be resolved in advance of any hiring decisions or communications by the Dept. Head. • For key employees (those dealing directly or often with the public in a supervisory capacity OR are in jobs which could impact large populations (for example: water treatment plant, airport, utility office, police department) interviews should be conducted jointly with the hiring managers and the City Managers office at city hall. • Dept. head to get and complete new hire checklist from HR or city website.