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Role of a Board Member

Role of a Board Member. Margaret Risk. Objectives . Participants understand: What makes a good board member Fundamentals of the role Building effective relationships How to measure success. What makes a good board member?. Discussion. Board Members: Fundamentals of the Role. Governance

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Role of a Board Member

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  1. Role of a Board Member Margaret Risk Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  2. Objectives Participants understand: • What makes a good board member • Fundamentals of the role • Building effective relationships • How to measure success Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  3. What makes a good board member? • Discussion Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  4. Board Members: Fundamentals of the Role • Governance • oversee the business of the organization/agency • Statutory responsibility • legislative mandate Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  5. Elements of Governance • Stewardship • Decision Making • Accountability • Advocacy Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  6. Stewardship(oversight responsibility) • Know the organization • mission/vision • operating principles • strategic directions • financial principles and status • resource allocation • Understand the risks • Know what has been accomplished Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  7. Decision Making • Long and short term (strategic) planning • Policy • Allocation of financial resources (fiscal oversight) • Organizational performance • CEO (executive director/registrar) • the organization/agency • board functioning Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  8. Accountability • External and Internal • public, government, members, staff • Fiduciary Conduct • honesty, fairness, confidentiality, conflict of interest • Communication • members, staff, stakeholders Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  9. Advocacy • Support organization/agency mandate and decisions • Participate in discussion/debate pertaining to relevant regulatory issues • Know and understand your own and your stakeholders’ mandate and expertise Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  10. Tools of Governance • Legislation, Regulations, Rules, Bylaws • Mission • Strategic and Operational Plan • Internal resources • Stakeholder relationships Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  11. Roles and Responsibilities of Board Members The Board is responsible to see that the organization/agency is well managed but not to manage it. Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  12. Roles and Responsibilities of Board Members • Carry out governance functions • Delegate appropriately • Prepare for meetings • Be knowledgeable and objective about the issues/facts • Participate and share your unique expertise and experience -- and vote Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  13. Roles and Responsibilities of Staff • Executive Director/Registrar • manage overall operations • coordinate board/committee activities • statutory responsibilities • implement/administer decisions of the Board • provide information/materials to facilitate effective board decision making • act as a resource to the board, board members, committees • carry out day to day operations Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  14. Building Effective Relationships • Identify your stakeholders -- internal and external • Understand their respective mandates • Determine the goal, e.g., • partnership on a common objective? • communication/information? • exchange of ideas? Remember your mandate -- public interest Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  15. Characteristics Contributing to Effectiveness • Mission, vision and strategic directions clear and well understood • Activities support the mandate of serving the public interest • Board prepared to act to ensure its mandate is met and performance is satisfactory Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  16. Characteristics Contributing to Effectiveness (cont’d) • Members and key stakeholders are satisfied with performance. • Networks and processes are in place to monitor trends and issues. • The right information is available at the right time to make decisions. • The board represents a diversity of perspectives/views. Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

  17. Presentation Follow-up • Please pick up a handout from this presentation -AND/OR- • Please give me your business card to receive an e-mail of the presentation materials -OR- • Presentation materials will be posted on CLEAR’s website Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003

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