Kingston Partners for a Safe Community Safety Group 2012 Fall CORE & SGAP Meeting

1. Kingston Partners for a Safe Community Safety Group2012 Fall CORE & SGAP Meeting Carmela Coffa Safety Groups Program Carmela_Coffa@wsib.on.ca

2. Fall 2012 Agenda • 2011 Rebate Formula and Group Results • Review of Step 4 & Step 5 • Evaluation and Acknowledge Success and Make Improvements • Review of Maintenance of Previous Year’s elements • Year End Reporting Requirements CORE and SGAP firms 2012 Safety Groups Program

3. 2011 Rebate Formula 5.72 % 3.96 Improvement 20.26% =1% 13.70%=1% GROUP REBATE Performance 6% Max. up to 1% up to 1% + + = up to 4% For improvements to severity rate For successful program implementation For improvements to LTI frequency rate *Based on Group premiums paid • Frequency & Severity improvement must exceed preset performance threshold. • Achievement score is subject to a performance improvement threshold of 0.5/2 or rebate • reduced by half. • Performance calculated by comparing the two most recent years with two prior years. • An employer with a traumatic fatality in the program year will be disqualified from the Safety • Group rebate.

4. KPSC 2011 Rebate Results 42 Firms participated in total rebate of $ 138,590.52 ! Congratulations ….Well Done

5. Step 4 - Evaluate • Two Part Documented Process to determine if Standard is working & achieving the desired result 1. Checking to see if what is done in the workplace meets the current company standards and expectations. Compare workplace compliance to company standards by documented : • observations • interviews • inspections • job site audits • surveys • quizzes • third party assessment 2. Compare standard/programs to SG Program requirements, law level and your own company requirements to ensure they are up to date . Documented evidence may include • minutes of JHSC ( listing standards reviewed, decisions made, actions assigned etc ) • management review and analysis • third party assessments etc. • Review 16 and 17 of SG Employer Guidelines for more information

6. Step 5 - Acknowledge Success and Make Improvements Based on results of your Evaluation: • Make Improvements = Develop an action plan to assign changes/updating of programs and follow for completion • And recognize everyone who contributed to successful accident prevention activities by meeting and surpassing company standards • performance evaluations, letter/memo from president, health & safety awards, public recognition - i.e. coffee & donuts for JHSC and/or employees, staff meeting, banquet, newsletter article, bulletin board display

7. Maintenance of Previous SG Elements • Annual Standards Review – date and sign review process • Suggest to circulate policies & procedures for comments from front line and supervisor staff, or assign to JHSC to add to agenda to review and include in JHSC minutes • Revisit communication • Include in a tool box talk, staff meeting, newsletter, new postings • Train new, transferred or returning staff as required • Include in orientation • Review training requirements that expire and ensure up to date • Annual evaluation of elements – are standards being followed, up to date and are being complied with ? • Get senior management & JHSC involved • Employee questionnaire or quiz • Include elements in workplace inspection or company audit Documentation for each step is required • * All 5 Steps above must be completed by December 31st of calendar year (no carry over of steps 4 and 5 to March 30th of next year. See page 54 of 4th Edition Employer Safety Group Guidelines

8. CORE Year-End Program Requirements • Complete and ensure Sr Management sign Year-end Achievement Report & Maintenance Report(s) . Send to sponsor by due date • have verification documentation available • Complete/update your Workplace Assessment • 10% of Safety Group participants will be selected for Validation Audit in spring 2013. If selected, sponsor will notify you prior to wsib makes direct contact to select date. • At time of audit, ensure all documentation for each step (and all training records) are available at time of audit.

9. SGAP Year-End Program Requirements to sponsor • SGAP Year-end Achievement Report completed with Sr Management signature In addition to the Year End Achivement Report, provide a copy of the following: • Standard for HSMS • Internal Auditor Training Record • Completed HSMS with Sr Management signature • Continual Improvement Plan signed by Sr Management • RTW-Results of Work Reintegration Policy Review