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Implementation of the State Hosted PowerSchool Platform

This presentation discusses the implementation of the PowerSchool platform, including the components purchased for Alabama education. It covers the student information system, learning management system, centralized operational data store, enhanced special programs solution, enhanced PD tracking, and enhanced analysis and reporting. The training schedule and key features of each component are also highlighted. The rollout plan, hosting options, and collaboration with the State Board of Education and local education agencies are included.

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Implementation of the State Hosted PowerSchool Platform

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  1. Implementation of the State Hosted PowerSchool Platform State Board of Education Work Session July 9, 2019

  2. The PowerSchool Environment

  3. Components Purchased for Alabama • Student Information System • Learning Management System through Unified Classroom • Centralized Operational Data Store (ODS) • Enhanced Special Programs Solution • Enhanced PD tracking via PowerSchool’s integrated Unified Talent platform • Enhanced analysis and reporting through PowerSchool Performance Matters Analytics

  4. Training • The PowerSchool platform will impact all aspects of the educational process • Comprehensive and effective training will be critical to successful implementation • Approximately 500 days of training, occurring over the course of the next year, were included in the Statement of Work • The Training schedule for the first component to be rolled out, Professional Learning, is found on the following slide:

  5. Student Information System • The SIS is the landing page for all data entry • All components of PowerSchool are accessed via a single sign-on through the SIS • Information developed in other components of the PowerSchool platform can be analyzed and consolidated in the SIS • Information is accessible through easy-to-use dashboards • The SIS has a data auditing feature that tracks changes to enrollment, lunch status, transportation, course enrollment, student contacts, demographics, attendance, CTE, permissions, discipline, historical grades and state reports, etc.

  6. Learning Management System through Unified Classroom • Work done in the LMS writes over into the gradebook reducing administrative time for teachers. Those tasks include: • Creating a class • Setting up your roster • Adding activities • Tracking student progress and​ • The LMS allows management of assignments, tracking of homework by students and parents, and creation of engaging multi-media rich lessons that can be shared with colleagues • The parent portal in the LMS has an immersive reader function that allows the parent to choose the language utilized

  7. Centralized Operational Data Store (ODS) • Brings together state data from multiple sources into a single, online reporting portal • Minimizes duplication of effort and multiple instances of the same data • Will allow students to immediately move from one system to another and have all records (to include spec ed) follow them • Enterprise Reporting provides identical reporting functionality at the LEA and school level

  8. Enhanced Special Programs Solution • Will allow electronic updating for Spec ED student data • In addition, will allow electronic updating of 504, EL, and RTI student data. • All updates can be done utilizing talk-to-text, which will facilitate more consistent and smoother flowing IEP meetings • During student transfers, SPS will issue alerts to both sending and receiving LEAs (Documents transfer securely to receiving Special Programs Database)

  9. Enhanced PD tracking through TalentEd’s Professional Development Management System • Includes course offering catalog • Provides educators with expedited electronic enrollment in chosen professional learning opportunities • Tracks and records the professional learning completed by educators

  10. Performance Matters Analytics • Provides for longitudinal analysis of both academic and non-academic measures • Allows analysis at the state, system, school, class, student levels • Allows the creation of custom reports using near real-time data • Will provide teachers with the ability to utilize real-time data to measure student growth and achievement (Dynamic Analysis)

  11. PowerSchool Key Information • Professional Learning Rollout in October 2019 • Full Rollout of SIS/LMS/Special Programs/Analytics in Fall 2020 • State Hosted • Systems will have the option of a locally hosted , replicated copy of the core database • All implementation and hosting costs will be covered within the state contract • 3 PowerSchool employees will be housed in the ALSDE through the implementation process • To date,14 six-hour Business Process Reviews have been completed • Extensive LEA input will be utilized throughout the implementation

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